SOW - SOLID WASTE REMOVAL SERVICES.pdf

STATEMENT OF WORK

FOR

SOLID WASTE REMOVAL SERVICES

GENERAL INFORMATION:

The Federal Bureau of Prisons (BOP), Field Acquisition Office, Grand Prairie, Texas intends to make a single award of an indefinite delivery/requirements type contract with firm fixed prices to a responsible contractor for the provision of Solid Waste Removal

Services for the Federal Detention Center (FDC) Houston, located in Houston, Texas. The Government reserves the right to award as a single award. Therefore each initial quote should contain the best terms from a cost or price standpoint. The base period of performance shall begin on the effective date of award through September 30, 2021 after the effective date of award, with the government's unilateral right to exercise four (4), 12 month option periods. The General Information regarding the Federal Bureau of Prisons (BOP), its facilities, and referenced Program Statements can be located at www.bop.gov.

PLACE OF PERFORMANCE:

The contractor shall perform these services for the Federal Detention Center located at 1200 Texas Avenue, Houston, Texas 77002.

EQUIPMENT:

Compactor The Contractor shall make available to the institution two (2), thirty (30) cubic yard self-contained (roll-off) closed container with a 2.3 cubic yard compactor for rental. Both of these compactors will be located at 1200 Texas A venue, Houston, Texas 77002. Access to the dumpster area will be from Caroline Street, a one-way southbound street. The compactors will be in a secured area. Entrance to the secured area will be gained with the assistance of a staff member only. The Contractor shall provide complete trash removal services to include pick-up, haul, dump, and relocate. The container shall be standard commercial-industrial type of heavy gauge metal construction and designed for mechanized handling. The container shall be freshly painted at the start of the contract and periodically during the term of the contract to maintain a pleasant appearance. The Contractor's name and local phone number shall be prominently displayed on the container. The Contractor shall perform all maintenance, repair, and cleaning of all equipment and components associated with the compactors. POWER SUPPLY AVAILABLE: 240/480 Volt AC, as needed for compactor units. Please stipulate full electrical attachment needs in your bid.

Open TOD Unit: The Contractor shall make available to the institution one (1), thirty (30) cubic yard open top construction, roll-off dumpster for rental. This container will be located at 15431 West Vantage Parkway, Houston, Texas. The container shall be standard commercial-industrial type of heavy gauge metal construction and designed for mechanized handling. The container shall be freshly painted at the start of the contract and periodically during the term of the contract to maintain a pleasant appearance. The Contractor's name and local phone number shall be prominently displayed on the container. The Contractor shall perform all maintenance, repair, and cleaning of all equipment and components associated with the open top unit.

Contractor Vehicles: The Contractor shall use vehicles specifically designed for refuse collection and which do not permit loss of refuse. The Contractor shall have sufficient equipment for execution of this contract.

SCHEDULES and PICKUP:

Trash Pick-up: Trash will not be segregated prior to pick-up. The "contents" of the compactor including all garbage, refuse and trash inside, resting upon or in the immediate vicinity of the compactor and that which might be spilled by collectors during pick-up, shall be thoroughly and completely collected. The compactor's waste material will consist of solid and/or wet waste from food service and other departments within the institution. The pick-up schedule may be altered to meet the needs of the institution and the FDC may require additional pulls and will notify the Contractor in advance as needed. The Contractor must, upon notification of the FDC, complete the additional pulls within 24 hours. Extra pull charges will not differ from the normal contracted rate.

Removal and Disposal: The trash shall be removed and disposed of outside Government premises. The disposal method shall be in accordance with Local, State and Federal Government Health and Sanitation Codes and Regulations. The disposal of waste shall be in a legally and environmentally safe manner. The contractor shall provide written documentation stating that the approved landfill meets all Federal, State, and Local city regulations.

Each compactor unit will be picked up once a week, one on Tuesday and the other on Thursday, between the hours of 3:30AM and 4:45AM, (not before or after these hours). Variance of these two days is allowed, i.e. Monday and Thursday, Tuesday and Friday.

Should this fall on a Holiday, the pickup day will be either the day prior or immediately following, (i.e. Monday and Friday respectfully).

The open top roll-off container will be pulled once per week, on Friday.

The ram compactor units of these compactor must be able to lock in the closed position to allow no human entrance to the trash storage bin area.

Deodorization/Internal/External cleaning of these two dumpster units will be accomplished by the provider/contractor on a weekly basis.

The procedures for pulling the self-contained units at the FDC are as follows: The driver will arrive at the pick-up area on the left hand side of Caroline Street just prior to Capitol Avenue.

The truck driver will await for the arrival of a FDC Houston staff member for further direction and admittance to the dumpster area. The 30 cubic yard dumpster will be retrieved onto the respective truck, taken to the sanitary landfill area and emptied. The dumpster will be cleaned and deodorized prior to its return to FDC Houston. The empty dumpster can be returned on the same day, any time prior to 4:00PM, unless other arrangements have been made for repairs, etc.

NOTE: All compactors provided by the Contractor must be in new or like new condition and be able to handle and contain the types of waste listed herein. All compactors provided shall be acceptable in condition and appearance to the Contracting Officer's Representative (COR). The units and equipment supplied by the contractor must be maintained in good working order. The contractor will ensure that the units are neat in appearance and that there are no cracks or broken parts, and the wheels are operational. The fixed equipment, installed by the Contractor, which includes the stop/start switch, hydraulic pump, reservoir, and hoses, must be maintained in a neat manner. For appearance and safety reasons there should be no hydraulic fluid leaks, frayed electrical wires or otherwise damaged equipment. In the event that the fixed equipment Installed by the contractor Is In need of repair or service It will be the responsibility of the contractor to notify the COR or his/her designee, at which time arrangements will be made for the contractor to be admitted to the Institution for the work to be done. If possible, notifications will be made at least one working day prior to the contractor entering the Institution. The Contractor must remedy problems within 24 hours after notification.

Cleanliness of Collection Area: Collection stations shall be left in a neat and orderly manner.

All solid waste in the vicinity of the collection area, including spillage and waste left or spilled in the area by the contractor user, shall be picked up by the Contractor, including all areas within ten (10) feet of containers.

Receipts /Invoices: The Contractor shall provide copies of all weight slips and destination slips of all trash removed from FDC Houston. The receipts shall be addressed to the COR at the FDC and shall be sent with the invoice for each month. The weight slips are not a basis for payment, they are for record keeping purposes.

Inclement Weather Schedule: Refuse shall be collected as scheduled during inclement weather unless specific approval to delay is requested by the Contractor and approved by the Contracting Officer.

Holiday Schedule: When a scheduled collection falls on a Federal Holiday, the pick-up shall be made the following day at the regularly scheduled time at no additional cost to the Government.

Contract Completion: Upon completion of this contract, all Contractor furnished equipment must be removed from the institution before the final invoice can be paid.

Continuity of Services: To ensure continuity of essential services, the Contractor shall be prepared to fully commence work on the start date of the contract and should not assume that Government or previous Contractor employees will be available to guide, direct or specifically orientate each Contractor employee.