SOW Softball Outfield Surface Maintenance.pdf

Page 1 | 4

Softball Outfield Surface Maintenance

GENERAL REQUIREMENTS

Contractor will provide all supervision, labor, equipment, materials, and transportation to improve the surface of the softball field, including resurfacing the infield and leveling low spots in the outfield.

The contractor is responsible for providing a complete and usable facility upon completion of this project. This scope of work overviews the major items of work and in no way limits the details and work the contractor is responsible for that is not included in this document. This may include requirements in referenced documents, code requirements, and workmanship details. The contractor is responsible for a high level of workmanship in the execution of work.

POINTS OF CONTACT

-The Contracting Officer (KO) is Robbin Kessler -The Technical Point of Contact is Krystal Kenshalo

SCOPE

The following items comprise the scope of work for this project. Items will not necessarily be completed in the order listed.

1. Spread 2,500 square feet of topsoil/sand mix in outfield low spots.

2. Roll and Hydro-seed.

3. Adhere to the USCG Base Kodiak Stormwater Permit requirements:

a. The contractor must stabilize exposed areas and contain runoff using structural and/or non-structural control measures to minimize onsite erosion, sedimentation, vehicle tracking off the site, and the resulting discharge of pollutants. Among other actions the contractor must take to meet this limit, the contractor must place flow velocity dissipation devices at discharge locations and within outfall channels where necessary to reduce erosion and/or settle out pollutants. In selecting, designing, installing, and implementing appropriate control measures, the contractor is encouraged to consult with the Base Kodiak Stormwater Pollution Prevention Plan (SWPPP), EPA’s internet-based resources relating to BMPs for erosion and sedimentation, including the National Menu of Stormwater BMPs (https://www.epa.gov/npdes/national-menu-best-management-practices-bmps-stormwater#edu ), and National Management Measures to Control Nonpoint Source Pollution from Urban Areas (https://www.epa.gov/nps/urban-runoff-national-management-measures ), and the Alaska Storm Water guide (https://dec.alaska.gov/water/wastewater/stormwater/resources/guidance/ ).

b. Disturbing over an acre of earth exceeds the Base Kodiak Stormwater Permit coverage and increases the permitting requirements. See permits/notifications section below for details.

Unsatisfactory performance shall result in work being re-accomplished at no cost to the government.

https://dec.alaska.gov/water/wastewater/stormwater/resources/guidance/

Page 2 | 4

The Contractor shall keep the Technical POC or KO fully informed on the daily progress of the work; from the start through completion of this project. The government shall use a 100% surveillance method. Inspection of work shall be performed periodically while work is being performed and prior to contractor leaving the site. The Technical POC will conduct these inspections and provide final acceptance of the work.

APPLICABLE DOCUMENTS

N/A

PERFORMANCE PERIOD

Work will be completed 30 days after Notice to Proceed.

WORK HOURS

Normal working hours for this project shall Monday through Friday 0730-1630 excluding all Federal holidays. Work outside these hours shall require verbal or written approval of the Contracting Officer or his/her authorized representative.

GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

N/A

IDENTIFICATION:

All contractors shall wear identification (Badges, hard-hats, vests) that clearly identifies them with their associated company.

All personnel visiting the Site will be required to present and maintain Real ID Act compliant valid picture identification. (Note: Not all state issued drivers licenses are Real ID Act compliant.

Inform your employees, subcontractors and delivery personnel as needed to avoid denial at entry.) All personnel working on the Project site must be legal to work in the United States of American and obtain a “RapidGate” identification. Confirm Base Security office hours with the Base. All personnel shall carry proper identification (ID) when on any portion of Base Kodiak.

Proper ID is defined as either the individual's driver's license, state or federal picture ID or Passport. The identification must be laminated and show a facial picture of the individual.

RAPID GATES: The contractor shall enroll his company, subcontractor’s companies, and all personnel within the Rapid Gates Program. See the attached form for more information.

Personnel will not gain access on base until submitting the required information and receiving government approval. The contractor shall anticipate that it could take up to 2 weeks to receive approval. It is the contractor’s responsibility to submit this list in a timely manner and with all required information provided. Any delays to the project due to the access list not being approved (late submission of list or missing/incorrect information) are the contractor’s responsibility and not the governments. The contractor shall update and resubmit “Rapid Gates” information for new contractor personnel, subcontractor personnel and contractor visitors before they can gain access to the base.

Persons bringing vehicles on base will need to have a valid driver’s license, vehicle registration, and proof of insurance in addition to having Rapid Gates registration. The contractor can obtain this pass at Building N38. If the contractor or his personnel cannot present these items at the gate, the vehicle(s) and/or person(s) will not gain access on base.

Page 3 | 4

WORK RESTRICTIONS

In no event shall any understanding or agreement between the contractor and any government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the Contractor be effective or binding upon the Government. Formalize all such actions by a proper contractual document executed by an appointed Contracting Officer. The contractor is hereby put on notice that in the event a government employee, other than the Contracting Officer, directs a change in the work to be performed, or increases the scope of the work to be performed, it is the contractor's responsibility to make an inquiry to the Contracting Officer before making the deviation. No payments will be paid without being authorized by an appointed Contracting Officer with the legal authority to bind the government.

Contractor access and use of premises: Ensure that contractor personnel employed on the base become familiar with and obey base regulations. Personnel shall be appropriately dressed for the work and weather. Wear hard hats and protective equipment in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. The contractor’s equipment and personnel shall be conspicuously marked for identification.

The work area must be free of hazards, materials, and equipment during non-working hours. The contractor will erect barricades closing the work area off to traffic as required and shall erect barricades closing the work area off to pedestrian traffic during work performance. Barricades shall be removed before the end of each work period unless the work requires barriers to remain overnight for safety.

If road closures are necessary, provide alternate traffic plan to USCG Base Facilities Engineering, Fire Department, and Military Police.

PERMITS/NOTIFICATIONS

• Burn permits will be obtained from the Base Fire Department prior to all hot work such as welding, torch cutting, etc. Call 487-5808 three days before work to schedule.

• Contractor shall notify Stan Skaw (Stan.s.skaw@uscg.mil) in the event of an outage of any facility or to obtain a dig permit.

• Notify Technical POC if disturbed earth is expected to exceed 4000SY.

• Notify Technical POC if disturbed earth is expected to exceed 1 acre.

o This project is regulated by the Alaska storm water Multi-sector General Permit (MSGP) AKR060000, USCG Base Kodiak’s permit authorization AKR06AD38, and the Base Kodiak Storm Water Pollution Prevention Plan (SWPPP). If ground disturbance from the project increases in size to 1 acre or greater, then the project will require coverage under the Alaska storm water Construction General permit. The size calculation of disturbed ground also includes off-site activities such as soil piles.

o If disturbed ground exceeds 1 acre prior to notifying the COR, the contractor will be responsible for compliance with any additional permit requirements at no additional cost to the government.

• Lay down areas for staging materials to be approved by COR

SUBMITTALS REQUIREMENTS

- Payroll records IAW FAR 52.222-7 on a weekly basis

- Warranty cards for new flow meters mailto:Stan.s.skaw@uscg.mil

Page 4 | 4

WARRANTY

Contractor shall guarantee all workmanship for a period of one (1) year after completion of work.

Contractor must provide a 1-year parts/support warranty on all work completed.

CLEANUP

Remove rubbish and debris from the project site daily; do not allow accumulations inside or outside the buildings or grounds, including any demolition, and removal of resulting rubbish and debris. Store materials that cannot be removed daily in areas specified by the Contracting Officer.

The Contractor is responsible for the security of all materials stored onsite. No materials may be stored at the work area unless approved by the Contracting Officer.

The Contractor is responsible for proper disposal and any associated fees to the local landfill operated by the Kodiak Island Borough. The on-base dumpsters will not be used to dispose of construction generated waste.

Prevent the spread of dust and debris and avoid the creation of a nuisance, or hazard, in the surrounding area. Police project areas for wire, screws, and other hazards as often as necessary to control the spread of debris that may result in injury to residents.

ATTACHMENTS

N/A