SOW-Shuttles_DRAFT_6March25.pdf

Performance Work Statement (PWS)

Shuttle Bus SOW (Air Show 2025)

6 March 2025

BACKGROUND:

The Beale Air and Space Expo Committee is seeking buses, drivers, technicians and dispatchers to shuttle attendees between parking locations and the event entrance. The airshow will take place on 7 – 8 June 2025 on Beale AFB, California. The purpose of this Statement of Work (SOW) is to outline the requirements and expectations for the execution of event shuttle services.

SCOPE OF WORK:

The offeror shall provide buses, drivers, technicians and dispatchers for the execution of the 2025 Beale Air & Space Expo, Legacy of Reconnaissance Air Show, and adhere to the standards in this SOW. The offeror shall provide all personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation to and from the location required to accomplish this work unless otherwise stated herein.

REQUIREMENTS:

1. School Bus Specifications:

o 18 buses that can transport no less than 60 adults.

o Each bus shall be in good working condition and meet all applicable federal and

California safety and maintenance standards.

2. Personnel:

o The offeror shall provide the quantity of drivers necessary to execute shuttle services as described in this document.

o The offeror shall provide a minimum of two (2) dispatchers and the equipment required to set up at a TBD location to communicate with bus drivers for the execution of shuttle services and emergency procedures.

o The offeror shall provide a minimum of two (2) technicians to tow broken down buses and perform minor maintenance to ensure buses remain operational throughout event hours.

Contractor Responsibilities:

• Provide buses, drivers, technicians, and dispatchers as outlined above.

• Fuel and refueling operations will be the offeror's responsibility and will not be available on

Beale AFB.

• All personnel will attend training and will complete a dry run with the parking operations management team June 6 on Beale AFB at a time TBD.

• The offeror will coordinate with the parking operations management team and Security Forces to oversee the execution of shuttle routes and emergency operations.

• Have all buses, equipment, and personnel ready and in place to begin shuttle operations no later than 8:00 AM on June 7-8, 2025.

• Peak periods of traffic are anticipated from 0900 to 1300 and 1400 to 1700. The offeror shall make every effort to execute shuttle operations in a manner that allows the last egressing vehicle to exit the base within 90 minutes of intended departure.

• Personnel will be issued installation passes allowing access from 6:00 AM on June 6, 2025, until 8:00 PM on June 8, 2025. All equipment must be set up and tested by 12:00 PM on June 6, 2025.

All buses must remain operational and monitored during public access hours from 7:00 AM on June 6 to 6:00 PM on June 8, 2025.

• Buses cannot block the flow of traffic. Any buses that break down and are a hindrance to shuttle traffic flow must be moved within 30 minutes. Maintenance and towing for any buses that break down during the execution of services will be the offeror's responsibility.

• Must hold liability insurance policy for no less than one-million dollars ($1,000,000) for the individual or company. Offeror shall provide adequate insurance to cover replacement costs of any equipment used in support of the Air Show. The government will not be held liable for damage, loss, or theft of any equipment transported onto the installation.

TECHNICIAN ON-SITE REQUIREMENTS:

• Two (2) technicians must be on-site during the airshow to tow, troubleshoot, and ensure buses remain functional throughout the event. On-site presence is required during event hours from 7:00 AM to 6:00 PM on June 7 and 8, 2025, and during setup and TBD training times on June 6.

SECURITY REQUIREMENTS:

• All contractor employees shall always carry contractor photo identification. Contractor employees shall comply with any base security measures implemented at all times. This includes but is not limited to vehicle and goods searches and identification checks during times of increased security. All personnel employed by the contractor in performance of this contract, or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation.

• The offeror shall be responsible for the action of any of their sub-contractors and their employees who are working on Beale AFB.

• The offeror, if hiring U.S. citizen(s), shall ensure that they are in possession of a valid State driver's license or State issued Identification Card and birth certificate. If the employee/hire is not a U.S. citizen, the contractor and/or subcontractor may hire non-U.S. citizens if they are in possession of Green Card, Social Security Card, Resident Card, Work Visa and State issued Identification Card. If driving on base a state driver's license and car insurance is required.

• Weapons of any sort are not authorized on Beale AFB, this includes guns, knives, swords, nun chucks, brass knuckles, or any other weapon that has a sole purpose to injure or maim.

Combination tools such as a Leatherman and small pocketknives with folding blades less than four inches are authorized if used in the performance of duty. Those found in violation of this directive are subject to apprehension, criminal charges, and debarment from the installation.

• The U.S. Federal Government is the most vocal opponent of the drug industry, and it has set the de facto international standards regarding the legality and illegality of different drugs. Illegal controlled substance and narcotics are not authorized on Beale AFB whatsoever, controlled substances may not be transported on the installation via vehicle or on an individual person, i.e., marijuana/Cannabis, cocaine, crack cocaine, LSD, Methamphetamine (Meth), Heroin, Anabolic steroids, Psilocybin mushrooms, are some of forbidden substances (this list is not all inclusive).

Prescription medications are authorized for the person the medication is issued to; however, the medication must not be expired, and the label must clearly indicate the name of the person the medication is issued to. Otherwise, the prescription medication may be deemed illegal by the law enforcement officials. Those found in violation of this directive are subject to apprehension, criminal charges, and debarment from the installation.