SOW shred services Brookhaven Base 4 OY.pdf
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- Solicitation number
- 50002299160
About this file
Statement of Work Summary
This Statement of Work describes on-site document destruction services required by the Internal Revenue Service (IRS) at the Brookhaven Service Campus located at 1040 Waverly Avenue, Holtsville, NY 11742. The contractor must provide secure shredding services for documents containing Personally Identifiable Information (PII), Federal Tax Information (FTI), and other sensitive materials in compliance with federal laws, regulations, and IRS security requirements. All shredding operations must be performed on-site using mobile shredding equipment, with removal of unshredded documents from the facility strictly prohibited.
The contractor shall supply and maintain approximately 165 secure 95-gallon locked collection bins throughout the 600,000-square-foot facility and perform shredding services once weekly during normal business hours unless otherwise coordinated with the IRS Point of Contact (POC). Each service visit will involve emptying 6 to 25 designated bins and destroying contents on-site. The contractor must provide trained personnel experienced in handling sensitive information, ensure all staff comply with IRS security requirements including Real ID verification, maintain all equipment in safe operating condition, coordinate schedules with the Contracting Officer's Representative (COR), replace damaged bins at no additional cost, and immediately report any security incidents. The contractor is also responsible for ensuring shredded material is rendered unreadable and incapable of reconstruction, transported, and recycled in accordance with applicable environmental requirements and all relevant federal, state, and local laws. The contract period extends from October 1, 2026, through September 30, 2031, consisting of a base year plus four option years.
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Statement of Work
Shred Services-Brookhaven Service Campus
BACKGROUND:
The Internal Revenue Service (IRS) requires on-site document destruction services at the Brookhaven Service Campus located at 1040 Waverly Avenue, Holtsville, NY 11742. The purpose of this requirement is to ensure the secure destruction of documents containing Personally Identifiable Information (PII), Federal Tax Information (FTI), and other sensitive information in accordance with applicable federal laws, regulations, and IRS security requirements.
REQUIREMENTS:
The Contractor shall provide all labor, supervision, equipment, vehicles, transportation, and materials necessary to perform secure on-site shredding services for the IRS Brookhaven Service Campus. All shredding shall be performed on-site using mobile shredding equipment. Removal of unshredded IRS documents from the facility is strictly prohibited.
The Brookhaven Service Campus is approximately 600,000 square feet and currently utilizes approximately165 secure 95-gallon locked collection containers (bins) throughout the facility.
The Contractor shall:
• Provide approximately 165 secure 95-gallon collection bins throughout the facility.
• Perform shredding services once each week during normal business hours unless otherwise coordinated with the IRS POC.
• Empty approximately 6 to 25 designated bins and destroy contents on-site at the time of service.
• Ensure all material is rendered unreadable and incapable of reconstruction.
• Replace damaged, broken, or non-functional bins at no additional cost to the Government.
This service level is intended to prevent overflow of PII-containing materials while maintaining sufficient collection capacity for employees.
Contractor Responsibilities:
The Contractor shall:
• Provide trained personnel experienced in the handling and destruction of sensitive information.
• Ensure all personnel comply with IRS security requirements while on Government property, including “Real ID”.
• Coordinate access and service schedules with the designated COR.
• Maintain all equipment in safe operating condition.
• Immediately report any security incident, spillage, loss, theft, or compromise of Government information to the IRS POC.
• Comply with all applicable federal, state, and local laws and regulations regarding document destruction and recycling.
• Ensure shredded material is transported and recycled in accordance with applicable environmental requirements.
Contract Schedule:
Period of Performance: The period of performance for this award is
Base October 1, 2026, to September 30, 2027 OY 1 October 1, 2027, to September 30, 2028 OY 2 October 1, 2028, to September 30, 2029 OY 3 October 1, 2029, to September 30, 2030 OY 4 October 1, 2030, to September 30, 2031
File details come from the government source that posted it. Updated .