SOW - Sewer Grease Traps.pdf
PDF 482 KB Posted
- Attached to
- SCI CAM Sewer & Grease Traps
- Solicitation number
- 6100066571
- Issued by
- Cumberland County, Pennsylvania
About this file
This is a Statement of Work for the Pennsylvania Department of Corrections at State Correctional Institution-Camp Hill (SCI-Camp Hill) for professional sewer and grease trap maintenance services. The scope of work includes up to 110 hours of emergency vac truck services, 160 hours of jetter/vac truck combination emergency services, bi-weekly scheduled vac and cleaning of R Block lift station, as-needed vac and cleaning of N Block and I Block manholes (monthly/bi-monthly), yearly cleaning and vac behind directional plates at the bar screen, 40 hours of video recorded camera services annually, and one-time yearly cleaning of a 10,000-gallon kitchen grease trap and ash pit outside the power house. The contractor must provide a 2-hour response time from the time of phone call notification and must supply all necessary equipment for jetting, vacing, and camera services. A mandatory pre-bid site visit is scheduled for September 15, 2026, at 9:00 AM, with interested bidders required to contact Anthony Maxwell (amaxwelljr@pa.gov) or Tim Kirkessner (tkirkessne@pa.gov) by email no later than September 11, 2026, at 1:00 PM. At least one approved contractor representative must attend this site visit to be eligible to bid. The contract term commences upon execution and receipt of purchase order or January 7, 2027, for an initial two-year period with fixed pricing and two optional one-year renewals; new pricing quotes must be submitted 60 days before any renewal date.
Payment shall be made upon receipt and approval of invoices detailing actual services performed, supported by approved receipts and service reports signed by SCI-Camp Hill staff. Invoices should be emailed as PDF to 69180@pa.gov or mailed to Commonwealth of Pennsylvania PO Box 69180, Harrisburg, PA 17106, and must reference the Purchase Order Number and SAP Vendor Number in accordance with the Request for Quote-Invitation for Bids format. All contractor employees sent to SCI-Camp Hill must complete a centralized clearance form and pass a background check. The contractor must possess skilled, competent, and professional employees and maintain the ability to haul all material for off-site disposal in accordance with applicable state and local ordinances. Estimated quantities listed in the solicitation may be increased or decreased based on actual departmental requirements, and in cases of price discrepancies, the unit price is binding unless obviously erroneous.
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Other files
| File | Type | Posted |
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| Locating and Responding to a Solicitation.pdf | ||
| Flyer 091526.pdf | ||
| Terms.pdf | ||
| PO - BOP-2201 EO 02072022.pdf |
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Text version
Statement of Work
I. Scope of Work:
The Pennsylvania Department of Corrections, State Correctional Institution-Camp Hill (henceforth referred to as “SCI-Camp Hill”) requires the awarded bidder (henceforth referred to as “the Contractor”) to provide up to 110 hours of vac truck services emergency service, 160 hours of jetter/vac truck combination emergency services, bi-weekly scheduled vac and cleaning of R Block lift station along with vac/cleaning of N Block manhole and I Block manhole on an as needed basis (monthly/Bi-monthly), Yearly cleaning/vac behind directional plates at bar screen, along with 40 hours of video recorded camera services per year, one time per year cleaning of a 10 thousand-gallon kitchen grease trap and ash pit outside of the power house.
SCI Camp Hill requires contractor provide a 2-hour response time from the time of the phone call.
All proper and appropriate equipment needed to provide said jetting, vacing, and camera services.
The ability to haul all material for off site disposal in accordance with all state and local ordnances that may apply. Skilled, competent, and professional employees to perform said work/services.
Employees being sent to SCI Camp Hill must fill out a centralized clearance form and be able to pass a back-ground check completed by SCI Camp Hill.
Mandatory Site Inspection:
Mandatory Pre-Bid Site Visit on September 15, 2026 @ 09:00AM contact Anthony Maxwell amaxwelljr@pa.gov or Tim Kirkessner tkirkessne@pa.gov by email no later than September 11, 2026 @ 1:00PM for details, instructions, etc including where to meet them at. Contractor must have at least one approved representative attend this site visit to be able to bid on this project.
Questions regarding the technical aspect or contracting procedures of this Statement of Work shall be directed to:
Steve Jones, 717-975-5200 jsteven@pa.gov
II. Contract Tasks:
Provide professional jetter/vac truck combination services, and video recording camera services for all sewer mains, laterals, man-holes, and force mains. Along with one time per year of a 10 thousand-gallon kitchen grease trap and ash pit outside of the power house. contractor to provide a 2-hour response time from the time of the phone call. All proper and appropriate equipment needed to provide said jetting, vacing, and camera services. The ability to haul all material for off-site disposal in accordance with all state and local ordinances that may apply.
Skilled, competent, and professional employees to perform said work/services.
mailto:amaxwelljr@pa.gov mailto:ambeshaffe@pa.gov
III. Contract Term:
The contract term shall commence upon execution and receipt of purchase order or January 7, 2027 and be for a term of TWO years with fixed pricing with an option for TWO (1) Year Renewals. A new quote if pricing will change will be required sixty days in advance of the renewal date and must be agreed upon by the Commonwealth and agency.
IV. Payment Terms:
Payments shall be made upon the receipt and approval of invoices that are provided to the Comptroller’s Office. Invoices shall be paid for actual services performed, but only after the Contractor provides approved receipts and/or invoices to SCI-Camp Hill
Bid Award It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected.
V. Verification Reports:
To ensure prompt payment, the Contractor must provide a service report with signature of a SCI- Camp Hill staff.
VI. Invoices:
Please Bill To:
Save time, reduce cost, get paid faster: Email PDF invoice to 69180@pa.gov https://www.budget.pa.gov/Programs/Pages/e-Invoicing.aspx
Or mail paper invoice to:
Commonwealth of Pennsylvania PO Box 69180, Harrisburg, PA 17106
All invoices must reference the Purchase Order Number and the SAP Vendor Number; all invoices must be formatted in accordance with the Request for Quote-Invitation for Bids.
Failure to follow these guidelines could result in a delay of payment.
https://www.budget.pa.gov/Programs/Pages/e-Invoicing.aspx
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