Flyer 091526.pdf

Commonwealth of Pennsylvania

Form Revised 06/29/2007 Page 1 of 1

Date: 09/15/2026 Subject: Addendum Section I & II of SOW for TWO visits to Clean Grease Trap

Solicitation/Bid Number: 6100066571 Opening Date/Time: 09/15/2026 @ 10AM

Flyer Number: 09/30/2026 @ 10AM

To All Suppliers:

The Commonwealth of Pennsylvania defines a “Flyer” as an addition to or amendment of the original terms, conditions, specifications, or instructions of a procurement solicitation (e.g., Invitation for Bids or Request for Proposals).

List any and all changes:

Addendum Section I & II of SOW for TWO visits to Clean Grease Trap, also including the annotated SOW attached as additional pages to this flyer.

For electronic solicitation responses via the SRM portal:

• Attach this flyer to your solicitation response. Failure to do so may result in disqualification.

• To attach the Flyer, download the Flyer and save to your computer. Move to ‘MY Notes”, use the “Browse” button to find the document you just saved and press “Add” to up load the document.

• Review the Attributes section of your solicitation response to ensure you have responded, as required, to any questions relevant to flyers issued subsequent to the initial advertisement of this bid opportunity.

For solicitations where a “hard copy” (vs. electronic) response is requested:

• Attach this flyer to your solicitation response. Failure to do so may result in disqualification.

• If you have already submitted a response to the original solicitation, you may either submit a new response, or return this flyer with a statement that your original response remains firm, by the due date to the following address:

Not Applicable, Electronic Bids ONLY

Except as clarified and amended by this Flyer, the terms, conditions, specifications, and instructions of the solicitation and any previous flyers, remain as originally written.

Very truly yours, Name: Steve Jones Title: PS2 Phone: 717-975-5200 Email: jsteven@pa.gov

Statement of Work

I. Scope of Work:

The Pennsylvania Department of Corrections, State Correctional Institution-Camp Hill (henceforth referred to as “SCI-Camp Hill”) requires the awarded bidder (henceforth referred to as “the Contractor”) to provide up to 110 hours of vac truck services emergency service, 160 hours of jetter/vac truck combination emergency services, bi-weekly scheduled vac and cleaning of R Block lift station along with vac/cleaning of N Block manhole and I Block manhole on an as needed basis (monthly/Bi-monthly), Yearly cleaning/vac behind directional plates at bar screen, along with 40 hours of video recorded camera services per year, one time per year cleaning of a 10 thousand-gallon kitchen grease trap and ash pit outside of the power house.

SCI Camp Hill requires contractor provide a 2-hour response time from the time of the phone call.

All proper and appropriate equipment needed to provide said jetting, vacing, and camera services.

The ability to haul all material for off site disposal in accordance with all state and local ordnances that may apply. Skilled, competent, and professional employees to perform said work/services.

Employees being sent to SCI Camp Hill must fill out a centralized clearance form and be able to pass a back-ground check completed by SCI Camp Hill.

Mandatory Site Inspection:

Mandatory Pre-Bid Site Visit on September 15, 2026 @ 09:00AM contact Anthony Maxwell amaxwelljr@pa.gov or Tim Kirkessner tkirkessne@pa.gov by email no later than September 11, 2026 @ 1:00PM for details, instructions, etc including where to meet them at. Contractor must have at least one approved representative attend this site visit to be able to bid on this project.

Questions regarding the technical aspect or contracting procedures of this Statement of Work shall be directed to:

Steve Jones, 717-975-5200 jsteven@pa.gov

II. Contract Tasks:

Provide professional jetter/vac truck combination services, and video recording camera services for all sewer mains, laterals, man-holes, and force mains. Along with one time per year of a 10 thousand-gallon kitchen grease trap and ash pit outside of the power house. contractor to provide a 2-hour response time from the time of the phone call. All proper and appropriate equipment needed to provide said jetting, vacing, and camera services. The ability to haul all material for off-site disposal in accordance with all state and local ordinances that may apply.

Skilled, competent, and professional employees to perform said work/services.

mailto:amaxwelljr@pa.gov mailto:ambeshaffe@pa.gov jsteven Line jsteven Line jsteven Typewritten Text two jsteven Typewritten Text two

III. Contract Term:

The contract term shall commence upon execution and receipt of purchase order or January 7, 2027 and be for a term of TWO years with fixed pricing with an option for TWO (1) Year Renewals. A new quote if pricing will change will be required sixty days in advance of the renewal date and must be agreed upon by the Commonwealth and agency.

IV. Payment Terms:

Payments shall be made upon the receipt and approval of invoices that are provided to the Comptroller’s Office. Invoices shall be paid for actual services performed, but only after the Contractor provides approved receipts and/or invoices to SCI-Camp Hill

Bid Award It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected.

V. Verification Reports:

To ensure prompt payment, the Contractor must provide a service report with signature of a SCI- Camp Hill staff.

VI. Invoices:

Please Bill To:

Save time, reduce cost, get paid faster: Email PDF invoice to 69180@pa.gov https://www.budget.pa.gov/Programs/Pages/e-Invoicing.aspx

Or mail paper invoice to:

Commonwealth of Pennsylvania PO Box 69180, Harrisburg, PA 17106

All invoices must reference the Purchase Order Number and the SAP Vendor Number; all invoices must be formatted in accordance with the Request for Quote-Invitation for Bids.

Failure to follow these guidelines could result in a delay of payment.

https://www.budget.pa.gov/Programs/Pages/e-Invoicing.aspx