SOW_-_SCIP_HVAC-AC_Units_1.pdf
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- Solicitation number
- 140A1126Q0013
About this file
This is a Scope of Work for scheduled Preventative Maintenance services on HVAC and air conditioning units at San Carlos Irrigation Project (SCIP) facilities in Arizona. The contract covers a base year plus four option years of service at seven locations: SCIP Headquarters and associated buildings in Coolidge (new building, server room, diesel plant, duplex records storage, and operations & maintenance building), Oracle Field Office, and San Carlos Field Office. The equipment includes one Carrier chiller unit (Model No. 30RBB1006C75G-97), 13 split/rooftop AC units, and three wall pack AC units distributed across the facilities.
The deliverables include annual and quarterly inspections for the chiller and split/rooftop units with specific maintenance tasks such as cleaning condensers and coils, leak checks, electrical service and connection tightening, lubrication, belt replacement, and operational logging. All inspections require reports submitted to the Maintenance Man or Contract Officer's Technical Representative (COTR). Emergency services for after-hours or weekend work are billed separately from the proposed PM pricing. The contractor must obtain and maintain a commercial Arizona contractor's license for the applicable category throughout the contract term.
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Scope of Work (SOW):
San Carlos Irrigation Project (SCIP):
Provide scheduled Preventative Maintenance (PM) services on an annual basis for a base and 4 option years at SCIP Headquarters/Operations and Maintenance Yard for HVAC and other split/rooftop AC units located at:
1. SCIP’s Headquarters/New Building 13805 N. Arizona, Blvd., Coolidge, AZ 85128, Pinal County
2. SCIP’s Headquarters/Server Room 13805 N. Arizona, Blvd., Coolidge, AZ 85128, Pinal County
3. SCIP Headquarters/Old Diesel Plant Building, same address as above, Pinal County
4. SCIP Headquarters/Duplex Records Storage Bldg., same address as above, Pinal County
5. O&M Building, same address as above, Pinal County
6. Oracle Field Office, 1605 W. American Ave. Oracle, AZ 85623, Pinal County
7. San Carlos Field Office, 1 San Carlos Avenue/Aravaipa, San Carlos, AZ 85550, Gila County
BACKGROUND:
The new SCIP building HVAC chiller unit and other A/C units are currently not covered by any service or maintenance agreement. This Statement of Work and subsequent agreement will establish a service and maintenance agreement/contract for the following Coolidge, San Carlos & Oracle, Arizona SCIP facilities for a base year plus 4 option years.
EQUIPMENT:
1. Carrier Model No. 30RBB1006C75G‐97. LOCATED AT: Headquarters (new building) – Building No. H59P0000116, 13805 N. Arizona Boulevard, Coolidge, AZ 85128
2. One Split A/C Unit. LOCATED AT: HEADQUARTERS (new building) ‐ Server Room #129, 13805 N. Arizona Boulevard, Coolidge, AZ 85128. One Split A/C Unit LOCATED AT Operations Room #118.
3. Five Split A/C Units. LOCATED AT: Diesel Plant Building, Building 101, 13805 N. Arizona Boulevard, Coolidge, AZ 85128
4. Two rooftop A/C Units. LOCATED AT: Duplex Building – Building 114, Records Storage, 13805 N. Arizona Boulevard, Coolidge, AZ 85128
5. One Split A/C Unit. LOCATED AT: Operation & Maintenance Building ‐ Building 106, 13805 N. Arizona Boulevard, Coolidge, AZ 85128
6. Two split A/C units. LOCATED AT: Oracle Field Office, 1605 W. American Ave. Oracle, AZ 85623
7. Three A/C Units. Wall Pack. LOCATED AT: San Carlos Field Office, 1 San Carlos Avenue/Aravaipa San Carlos, AZ 85550
DELIVERABLES:
1. One (1) Chiller annual inspection:
A. Clean condensers B. Leak check unit C. Service electrical system, tighten connections and clean contacts
D. Check all safeties and controls E. Run log units and verify proper operation F. Verify proper charge and superheat settings G. Provide reports to Maintenance Man/Contract Officers Technical Representative (COTR)
2. Three (3) Chiller quarterly Inspections:
A. Leak check unit B. Run log system and verify operating conditions C. Provide reports to Maintenance Man/Contract Officers Technical Representative (COTR)
3. One (1) split unit, rooftop unit annual inspection:
A. Clean coils B. Lubricate motors and bearings C. Check and tighten all electrical connections D. Remove and replace drive belts, if applicable E. Log operating conditions F. Provide reports to Maintenance Man/Contract Officers Technical Representative (COTR)
4. Three (3) split unit & rooftop unit quarterly inspections:
A. Check and tighten belts, if applicable B. Lubricate as required C. Run log unit and verify proper operation D. Provide reports to Maintenance Man/Contract Officers Technical Representative (COTR)
5. Emergency Services:
If after hour or weekend work is required, time for labor and material will be billed separately from the proposed PM pricing.
6. Contractor must possess a commercial Arizona contractor’s license for the category involved (see https://roc.az.gov/license-classifications). License must be maintained throughout the term of this contract/blanket purchase agreement.
https://roc.az.gov/license-classifications
| Scope of Work (SOW): |
| BACKGROUND: |
| DELIVERABLES: |
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