SOW Sand filter removal~2.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: November 27, 2023 File# 4-24-032

LOCATION: Jake Wolf Memorial Fish Hatchery

PROJECT TITLE: Demo and remove 6 Industrial Sand filters.

PROJECT NARRATIVE:

There are currently 6, 10-foot-tall industrial grade sand filters at the Jake Wolf Memorial Fish Hatchery that will need to be removed and disposed of. The Sand filters are made of thick steel and are full of gravel, of various sizes and sand. The sand filters are in a precarious spot, situated after our bank of water pumps. There is a 5-ton winch and I beam that will allow for the lift out of material and filter housing. The aggregate will need to be removed and then the filter housing can be removed via the 5 ton lift and placed in front of 12 foot tall garage door.

SCOPE OF WORK:

Per Sand Filter

Remove filter medium from sand filter, through either a vacuum truck, hand removal or other method approved by site supervisor. Media can be disposed of on site at designated locations roughly 3000 feet away. Vendor will be responsible for transport of media to site.

After media is removed, ductile iron piping, insulation and various wires and aluminum piping will need to be removed and disposed of by vendor. Placing haul away dumpsters on site that are removed post job completion is acceptable.

After all other materials are removed, sand filter will be lifted over bay of pumps with the 5-ton winch on site (materials to hoist filters will need to be provided by the vendors) to the 12 foot tall garage door at the far side of the room.

From there the vendor can disassemble with their tools or transport the filters whole either off site or to waiting scrap dumpster.

ATTACHMENTS:

The following documents are included:

1) N/A

PROJECT SPECIFICATIONS & REQUIREMENTS:

1) Work Completed by Prime Contractor:

A minimum of fifty-one percent of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3) Deliverables and Staff Training:

N/A

4) Independent Testing:

The Contractor shall pay all independent laboratory testing if so required.

5) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency. This includes, but is not limited to:

a) Plumbing contractor needs to be permitted to work in confined spaces for this project.

6) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:

N/A

7) As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

10)

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

7) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

8) Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

11) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

12) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

13) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

14) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

15) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

16) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

18) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

19) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

20) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

22) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

23) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

26) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form.

Address: One Natural Way Springfield, IL 62702

Address: 25353 Fish Hatchery Road Topeka, IL 61567

o:\ocdeng\engadm\projects\reg_4\fy24\4-24-032 jake wolf fish hatchery - demolish & dispose of existing sand media filter\procurement documents - bid\standard forms\sow sand filter removal.docx