SOW- Safety Shoe Mobile Support.pdf

Defense Logistics Agency

DLA Installation Management Richmond

STATEMENT OF WORK (SOW)

Safety Shoe Mobile Support

Source Selection Information -- See FAR 2.101 and 3.104 Page 1 of 13

1. SCOPE

The Defense Supply Center Richmond’s Installation Management Division (DM-FRI) and DLA Distribution (DDRV) requires outside vendors support to provide an on-site shoe mobile for fitting, sizing, and distribution of safety shoes to its civilian workforce. The workforce includes auto/heavy equipment mechanics, utilities, plumbers, warehouse workers, welders, electricians, carpenters, machinists, and administrators.

The Contractor shall provide all labor, equipment, and supplies required to maintain a mobile onsite safety shoe(s) services for issuing of various types of safety footwear for authorized civilian employees at the Defense Supply Center Richmond (DSCR), located in Richmond, Virginia for the requirements listed in this Statement of Work (SOW). Contractor shall be required to provide a fully equipped vehicle to accommodate authorized employees the ability to view shoes, be sized for shoes and view the various style of shoes available for purchase to fulfill the required need for safety shoes.

Approximately 276 DM-FRI and DDRV employees per year qualify for safety shoes. The dollar limit for safety shoes is $165.00 per employee per year. If the price exceeds the purchase limit on the form, the contractor will collect any funds exceeding the limit directly from the employee at the time of purchase.

2. BACKGROUND

Occupational Safety and Health Administration (OSHA) Regulation Standard 29 CFR 1910.136 requires that employers ensure that their employees wear protective footwear when working in areas where there is a danger of foot injuries due to falling or rolling objects, objects piercing the sole, or electrical hazard, such as a static-discharge or electric-shock hazard.

3. OBJECTIVES

All shoes must meet or exceed safety requirements for Class 75 as outlined in the Occupational Health and Safety Act of 1970.

4. SPECIFIC REQUIREMENTS

The contractor will stock several shoe/boot styles, colors, in a normal range of sizes, so employees can try on shoes and decide if they meet their needs. The contractor will carry sufficient stock to ensure that most employees can purchase shoes and wear them immediately. If the desired shoes/sizes are not in stock, the contractor will obtain the required items within five calendar days, notify the employee when they are available for pick-up, and include the sale on an invoice only after the sale is finalized.

At a minimum, one shoe shall be stamped, stitched, or have a sewn-in label on the inside of the footwear indicating compliance with ASTM standards.

All footwears should be warrantied against defects and workmanship issues for a period of at least 6 months. Manufacturer’s defect or material failure includes but is not limited to; heels coming loose, soles delaminated, or separated stitching. The contractor shall not be required to issue

Source Selection Information -- See FAR 2.101 and 3.104 Page 2 of 12 replacement footwear at the contractor’s expense if excessive wear or abuse such as cuts or burns from heat or chemicals is apparent. If disagreements arise, the contractor shall seek resolution by contracting the designated Government point of contact (POC) providing the details of the disagreement.

4.1 The safety shoe mobile will come on site to the Defense Supply Center Richmond (DSCR) once a quarter (4 times per year) during the hours of 0900 to 1630 (9:00 AM – 4:30 PM).

On-site visits will be scheduled in advance by the contractor with the Government POC to ensure employees are available for the services to be performed. No service dates will be scheduled on Federal holidays. The Government may reschedule dates of service or may add a separate service date to accommodate newly hired personnel or due to an emergency, by providing advance notice, via email, to the contractor a minimum of five (5) business days prior to the desired date. Business days are defined as Monday – Friday. If the shoe mobile is unavailable on the requested date, the contractor will notify the POC, via email, as soon as possible, but no less than three (3) business days prior to the requested date to schedule an alternate date.

4.2 A stand-alone “brick and mortar” store may be utilized for servicing of employees outside of the scheduled mobile store visits with prior approval from the Government POC.

4.3 Civilian employees will present the Safety Shoe Purchase Form as authorization to purchase and select safety shoes from the contractor's inventory. For an employee to obtain safety shoes from the shoe mobile, they must present to the sales representative a DLA FORM 1901 / DLA FORM 5019 completed and signed by their supervisor. At time of sale, the contractor sales representative must apply their name, signature, and email address; then the employee signs their name and date acknowledging receipt of the shoes.

4.4 The contractor will invoice the Government for the actual price of the safety footwear issued/purchased up to the amount of the maximum government subsidiary of $165.00 for safety shoes. Additionally, the contract does not cover the purchase of insoles, shoelaces, or other comfort items. Cost of these items is the responsibility of the employee. Payment for any dollar amount above the maximum subsidiary and/or for comfort items are the responsibility of the employee to pay. Payment by the employee to the contractor will be either in the form of cash or personal credit/debit.

4.5 Emails containing the DLA FORM 1901 / DLA FORM 5019 (invoices) shall include the date of service and contract number. Invoices will be emailed to the Government POC on a monthly basis.

5. CONTRACTOR PERSONNEL QUALIFICATIONS

The contractor shall provide a representative and/or sales personnel to work with the Government who process a high-level expertise in safety footwear.

Source Selection Information -- See FAR 2.101 and 3.104 Page 3 of 12

6. APPLICABLE DOCUMENTS

The contractor is required to reference and follow latest editions of the following publications:

a. ASTM International Standards F2413-11

b. OSHA Standards CFR 1910.136

7. DOCUMENTATION AND RECORDS

All documentation, records, and schedules, as described in this SOW, which are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current. Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. At a minimum the following information shall be maintained.

a. Warranty Letter

b. Purchase Records

8. SECURITY REQUIREMENTS

CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

i. Work to be performed under this contract or task order may, in full or in part, be performed at the Defense Logistics Agency (DLA) Headquarters (HQ) or other DLA field activity office(s), with physical access to a federally controlled facility. Prior to beginning work on a contract, DLA and its field activity offices require all contractor personnel working on the federally controlled facility to have a minimum of a favorably adjudicated National Agency Check with Written Inquiries (NACI) or NACI equivalent.

ii. Additionally, in accordance with Department of Defense (DoD) Regulation 5200.2- R, Personnel Security Programs, and DLA Issuance 4314, Personnel Security Program, all DoD contractor personnel who have access to Federally-controlled information systems must be assigned to positions which are designated at one of three information technology (IT) levels, each requiring a certain level of investigation and clearance, as follows:

1. IT-I for an IT position requiring a Single Scope Background Investigation (SSBI) or SSBI equivalent.

2. IT-II for an IT position requiring a National Agency Check with Law and Credit (NACLC) or NACLC equivalent; and

3. IT-III for an IT position requiring a NACI or equivalent.

Note: IT levels will be designated according to the criteria in DoD 5200.2-R.

iii. Previously completed security investigations may be accepted by the Government in lieu of new investigations if determined by the DLA Intelligence (DI) Personnel Security Office to be essentially equivalent in scope to the contract requirements.

The length of time elapsed since the previous investigation will also be considered in determining whether a new investigation is warranted. To assist the Government in making this determination, the contractor must provide the following information to

Source Selection Information -- See FAR 2.101 and 3.104 Page 4 of 12 the respective DI Personnel Security Office immediately upon receipt of the contract. This information must be provided for each contractor employee who will perform work on a Federally controlled facility and/or will require access to Federally controlled information systems. The contractor shall fill out the supplied excel spreadsheet completely and type written. Each contractor shall submit names on a separate excel form. Combining different contractors on one form is prohibited.

Security personnel reviewing access forms may take up to 7 business days to complete their action.

1. Full name, with middle name, as applicable, with social security number.

2. Citizenship status with date and place of birth.

3. Proof of the individual’s favorably adjudicated background investigation or NACI, consisting of identification of the type of investigation performed, date of the favorable adjudication, and name of the agency that performed the investigation.

4. Company name, address, phone and fax numbers with email address.

5. Location of on-site workstation or phone number if off-site (if known by the time of award); and

6. Delivery order or contract number and expiration date; and name of the contracting officer.

iv. The contracting officer will ensure that the contractor is notified as soon as the assigned or cognizant DI Personnel Security Office makes a determination regarding acceptance of the previous investigation and clearance level.

1. If a new investigation is deemed necessary, the respective DI Personnel Security Office will notify the contractor and contracting officer after appropriate checks in DoD databases have been made.

2. If the contractor employee requires access to classified information and currently does not have the appropriate clearance level and/or an active security clearance, the DI Personnel Security Office will relay this information to the contractor and contracting officer for further action.

3. The contracting officer will ensure that the respective DI Personnel Security Office initiates the investigation for the required clearance level(s) of the contractor personnel.

4. It is the contractor’s responsibility to ensure that adequate information is provided and that each contractor employee completes the appropriate paperwork, as required either by the contracting officer or by the DI Personnel Security Office, in order to begin the investigation process for the required clearance level.

v. The contractor is responsible for ensuring that each contractor employee assigned to the position has the appropriate security clearance level.

vi. The contractor shall submit each request for IT access and investigation through the contracting officer to the assigned or cognizant DI Personnel Security Office.

Requests shall include the following information and/or documentation:

1. Standard Form (SF) 85, Questionnaire for Non-Sensitive Positions, or the SF 86, Questionnaire for National Security Positions (see note below);

2. proof of citizenship (i.e., an original or a certified copy of a birth certificate, passport, or naturalization certificate); and

Source Selection Information -- See FAR 2.101 and 3.104 Page 5 of 12

3. Form FD-258, fingerprint card (however, fingerprinting can be performed by the cognizant DI Personnel Security Office).

4. (Note to (f) (1) above: An investigation request is facilitated through use of the SF 85 or the SF 86. These forms with instructions as well as the Optional Form (OF) 306, Declaration for Federal Employment, which is required with submission of the SF85 or SF 86, are available at the Office of Personnel Management’s (OPM) system called Electronic Questionnaires for Investigations Processing (e-QIP). Hard copy of the SF85 and SF86 are available at OPM’s website, www.opm.gov, but hard copies of the forms are not accepted)

vii. Required documentation, listed above in paragraphs (f) (1) through (3), must be provided by the contractor as directed by the contracting officer to the cognizant DI Personnel Security Office at the time of fingerprinting or prior to the DI Security Office releasing the investigation to the Office of Personnel Management.

viii. Upon completion of the appropriate investigation, the results of the investigation will be forwarded by the office performing the investigation to either the appropriate adjudication facility for eligibility determination or the DI Security Division for review and determination regarding the applicant’s suitability to occupy an unescorted entry position in performance of the DLA contract. Contractor personnel shall not commence work on this effort until the investigation has been favorably adjudicated or has been waived into the position pending completion of adjudication.

The DI Personnel Security Office will ensure that results of investigations will be sent by the office performing the investigation to the Defense Industrial Security Clearance Office (DISCO) or DI Personnel Security Office.

ix. A waiver for an IT-I or IT-II position to allow assignment of an individual contractor employee to commence work prior to completion of the investigation may be granted in emergency situations when it is determined that a delay would be harmful to national security. A request for waiver will be considered only after the Government is in receipt of the individual contractor employee’s completed forms.

The Commander/Director or an authorized representative of the DLA organization for which the contractor will perform must approve the request for a waiver. The cognizant DI Personnel Security Office reserves the right to determine whether a waiver request will be forwarded for processing; however, there will be no waiver for an IT-III position. The individual contractor employee for which the waiver is being requested may not be assigned to a position, that is, physically work at the Federally controlled facility and/or be granted access to Federally controlled information systems, until the waiver has been approved.

x. The requirements of this clause apply to the prime contractor and any subcontractors the prime contractor may employ during the course of this contract, as well as any temporary employees that may be hired by the contractor. The Government retains the right to request removal of contractor personnel, regardless of prior clearance or adjudication status whose actions, while assigned to this contract, who are determined by the contracting officer to conflict with the interests of the Government. If such removal occurs, the contractor shall assign qualified personnel, with the required investigation, to any vacancy.

Source Selection Information -- See FAR 2.101 and 3.104 Page 6 of 12

xi. All contractor personnel who are granted access to Government and/or federally controlled information systems shall observe all local automated information system (AIS) security policies and procedures as provided by the DLA site Information Systems Security Officer. Violations of local AIS security policy, such as password sharing, performing personal work, file access violations, or browsing files outside the scope of the contract, will result in removal of the employee from Government property and referral to the contractor for appropriate disciplinary action. Actions taken by the contractor in response to a violation will be evaluated and will be reflected in the contractor’s performance assessment for use in making future source selection decisions. In addition, based on the nature and extent of any violations of AIS security policy, the Government will consider whether it needs to pursue any other actions under the contract such as a possible termination.

xii. The contractor is also required to obtain a Common Access Card (CAC) for each contractor employee in accordance with procedures established at the DLA HQ or field activity office. When a CAC is required, the contracting officer will ensure that the contractor follows the requirements of Homeland Security Presidential Directive 12.

xiii. Contractor personnel must additionally receive Operations Security (OPSEC) and Information Security (INFOSEC) awareness training. The DLA annual OPSEC refresher training and DLA annual INFOSEC training will satisfy these requirements and are available through the DI Security Office.

xiv. When a contractor employee who has been granted a clearance is removed from the contract, the contractor shall provide an appropriately trained substitute who has met or will meet the investigative requirements of this clause. The substitute may not begin work on the contract without written documentation, signed by the contracting officer, stating that the new employee has met one of the criteria set forth in paragraphs (c), (d), or (i) of this clause, (i.e., acceptance of a previously completed security investigation, satisfactory completion of a new investigation, or a waiver allowing work to begin pending completion of an investigation). Individuals removed from this contract because of a violation of local AIS security policy are removed for the duration of the contract.

xv. The contractor shall notify the contracting officer in writing, within 12 hours, when an employee working on this contract resigns, is reassigned, terminated or no longer requires admittance to the federally controlled facility or access to federally controlled information systems. When the contractor employee departs, the contractor will relay departure information to the cognizant DI Security Office so appropriate databases can be updated. The contractor will ensure each departed employee has completed the DLA J6 Out-Processing Checklist, when applicable, for the necessary security briefing, has returned any Government-furnished equipment, returned the DoD CAC and DLA (or equivalent) badge, returned any DoD or DLA vehicle decal, and requested deletion of local area network account with a prepared Department of Defense (DD) form 2875. The contractor will be responsible for any costs involved for failure to complete the out-processing, including recovery of Government property and investigation involved.

xvi. These contractor security requirements do not excuse the contractor from meeting the delivery schedule set forth in the contract or waive the delivery schedule in any

Source Selection Information -- See FAR 2.101 and 3.104 Page 7 of 12 way. The contractor shall meet the required delivery schedule unless the contracting officer grants a waiver or extension.

xvii. The contractor shall not bill for personnel, who are not working on the contract while that employee’s clearance investigation is pending.

xviii. The cognizant security office for this contract is DLA Intelligence at Richmond:

Mailing address:

DSCR

6090 Strathmore Rd.

Richmond, VA 23237-5100 Attn: DLA Intelligence (at Richmond) Security Office

9. INSTALLATION SECURITY REQUIREMENTS

a. CONTRACTOR ACCESS AND USE OF PREMISES

The Contractor shall comply with current visitor pass requirements for access to and/or performance of work at DSCR, which can be found at https://www.dla.mil/Aviation/Installation/Visitors.aspx

Security Requirements at Defense Supply Center Richmond (DSCR):

1. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

2. Personnel Information: All authorized non-military personnel utilizing the base are required to always have in their possession an installation visitor pass or access control badge. This pass shall be worn on the outer most garment above the waistline. This pass is issued by the DSCR Visitor Center, located at Building 210. The Visitor Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m. To obtain pass/badge, the Contracting Officer or designee will request personal identifiable information (PII) from each contractor. The contractor shall fill out the required excel form, type written. A separate excel form is required for each contractor/sub-contractor.

Return the excel for to the COR/PM for processing. Security has up to 5 business days to respond to each request.

3. One day pass: Contractors requiring only a one-day visit may request a one-day pass.

Contractors are permitted one, one day pass per year. Submit the names, company, date and time to the COR/PM. The COR/PM will process the request. Once the COR/PM submits the request the personnel can arrive at the visitor’s center where they will be vetted. Security will advise at that time if access is granted.

4. Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at DSCR.

5. The DSCR Police Department will run a criminal history check on Contractor employees as a condition of employment. Official proof of identity or naturalization papers may be required, which will be retuned once entered in the security computer system. Based on https://www.dla.mil/Aviation/Installation/Visitors.aspx

Source Selection Information -- See FAR 2.101 and 3.104 Page 8 of 12 the results of the criminal history check, the Vetting Official (VO) will or will not grant entry to the installation based on guidance set forth by the Installation Commander.

6. If entry is denied, the Contractor and COR/PM will be immediately notified. DSCR Police Department may require updating or rechecking criminal history based on the duration of the contract. NOTE: The VO will deny access to any person who the Installation Commander has deemed unfit for unaccompanied access.

7. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples- of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

8. Pass or Badge Management: Expired, invalid, inaccurate, inoperative, or terminated Pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The Contract Officer or his designee shall deliver all returned contractor badges to Chief, Security Operations, or designee at the Visitor Center within 5 business days. If the Pass or Access Control Badge is lost or stolen, a police report will be completed, and the Contracting Officer or designee will submit a new request. Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

9. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to always wear the ID card conspicuously on their outer clothing and above the waist while working on DSCR.

Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

10. Unofficial photography, cameras, or photographs are prohibited on DSCR property.

When official photographs are required, submit a written approval request containing specific justification and details to the Contracting Officer 5 days prior.

11. Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property.

12. Trusted Traveler Program (TTP): Contractors are not authorized to use the TTP to escort individuals on to the installation.

13. The Government is not responsible for job site security. Removal of material from jobsite and DSCR subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

b. TRAFFIC LAWS AND ENFORCEMENT:

i. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the DSCR security regulations. All personnel must be made aware of the base speed limits, which is

Source Selection Information -- See FAR 2.101 and 3.104 Page 9 of 12

25 mph (unless otherwise posted). Speed limits are enforced, and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

ii. Seatbelts are MANDATORY.

iii. Use of cellphones while driving is prohibited. Exception; use of "hands free" devices for cellphone use is authorized.

iv. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking.

Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

v. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

vi. All personnel entering DSCR are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, or entry onto DSCR with firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

c. TRUCK DELIVERIES

i. The contractor shall notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination. DLA Police will not do this.

ii. All commercial vehicles will enter DSCR through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

iii. Vehicle Inspection: DLA police per the most current Police Standard Operating Procedure will conduct Commercial/large vehicle inspections on all vehicles. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

iv. Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

v. Driver Vetting: DLA police officers will vet all delivery/commercial truck drivers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN).

Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

vi. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

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10. PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all Government equipment, information and property accessed while performing the work of this SOW. At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment, and materials shall be secured.

a. SECURITY INCIDENTS

i. In the event keys are lost or duplicated, the contractor shall, upon direction of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its sole option, may replace the affected lock or locks or perform re-keying. When the Government, the total cost of re-keying or the replacement of the lock, performs the replacement of locks or re-keying or locks shall be deducted from the monthly payment due the Contractor.

ii. The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

b. LOCK COMBINATIONS The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

c. SAFETY AND HEALTH REQUIREMENTS The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment 2.

d. ENVIRONMENTAL REQUIREMENTS The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 3. Any concrete washout shall be properly contained (kiddie pool, plastic etc.) and allowed to dry prior to disposal. No concrete washout will be permitted directly on the ground anywhere on DSCR.

e. DISCLOSURE OF INFORMATION Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each contractor or employee of the contractor to whom information may be made available or disclosed shall be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

f. LIMITED USE OF DATA Performance of this effort may require the contractor to access and use data and information proprietary to a government agency or government contractor that is of such

Source Selection Information -- See FAR 2.101 and 3.104 Page 11 of 12 a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others. Contractor and/or contractor employee shall not divulge, or release data or information developed or obtained in performance of this effort until made public by the Government, except to authorize Government personnel or upon written approval from the Contracting Officer. The contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner that provides for greater rights to the contractor.

g. DATA RIGHTS The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without prior written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

11. OTHER PERFORMANCE REQUIREMENTS

a. PAYMENTS FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting Officer in writing prior to the commencement of such work; thus, only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

b. INVOICING AND PAYMENT SCHEDULE The contractor shall submit the invoice monthly. The invoice shall include the specific performance standards performed and accepted and associated performance payments being invoiced for the month. Invoices are to be submitted per the instructions outlined in DFARS Clause 252.232-7006 Wide Area WorkFlow Payment Instructions.

c. CONTRACT OVERSIGHT POSITION

The contractor’s proposal shall include the name and contact information of the individual responsible to act as the point of contact with the Contracting Officer and Program Manager (PM) / Contracting Officer’s Representative (COR) for contract performance matters.

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12. PERIOD OF PERFORMANCE

This contract will have a 12-Month Base Period and four 12-Month Option Periods. The estimated contract start date is July 3, 2023.

13. HOURS OF OPERATION

The safety shoe mobile will come on site to the Defense Supply Center Richmond (DSCR) once a quarter (4 times per year) during the hours of 0900 to 1630 (9:00 AM – 4:30 PM).

14. FEDERAL HOLIDAYS

The Contractor is not required to provide services on the ten Federal holidays observed at DLA unless approved by the COTR/Project Manager. The following holidays are observed:

• New Year's Day (January 1)

• Martin Luther King's Birthday (Third Monday in January)

• Presidents’ Day (Third Monday in February)

• Memorial Day (Last Monday in May)

• Juneteenth (June 19)

• Independence Day (July 4)

• Labor Day (First Monday in September)

• Columbus Day (Second Monday in October)

• Veteran's Day (November 11)

• Thanksgiving Day (Fourth Thursday in November)

• Christmas Day (December 25th)

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

15. OTHER DAYS OF INSTALLATION CLOSURE

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the Contractor shall not provide services until DSCR reopens.

In cases of inclement weather or other emergency installation closures the contractor shall contact DSCR emergency notification hotline at (804) 279-3599 to verify status.

16. PLACE OF PERFORMANCE

Place of performance will be the Defense Supply Center Richmond (DSCR) located at 6090 Strathmore Rd., Richmond, VA 23237.