SOW - Rock Island Roof 27OCT2025.pdf

STATEMENT OF WORK

Roof Replacement and Structural Repairs at Rock Island Commissary, Rock Island Arsenal, Ill

1. GENERAL: This is a non-personal services contract to replace the roofing system and make structural repairs to the loading dock and canopy at the Rock Island Arsenal Commissary. The assets were severely damaged from a derecho storm in 2020. The Government shall not exercise any supervision or control over the contract service providers performing the services herein; however, all work shall be subject to inspection pursuant to FAR 52.246-12 and 52.246-13. Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The work to be performed under this contract will be performed at Rock Island Arsenal Commissary, Building 334 Rodman Avenue, Rock Island Arsenal, IL 61299-7280. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to replace the roofing system and repair the loading dock and canopy at the DeCA Commissary Facility as defined in this Statement of Work except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Period of Performance: The period of performance shall be for 18 months.

1.3 Federal Holidays: The Contractor is not required to perform services on recognized holidays.

1.4 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7a.m. to 5 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons.

Background: The roof, loading dock, and canopy at the Rock Island Arsenal Commissary were severely damaged or destroyed during a derecho storm in 2020. Portions of the existing single-ply roof membrane were uplifted. The installation’s Department of Public Works repaired most of the damage, but the commissary still incurs water intrusion through the damaged roof.

Subsequently, DeCA performed a design project by Cromwell Engineers which was completed in 2023 to address the damaged assets.

The Rock Island Commissary, Army installation building number 334, was constructed in 1921.

The last major renovation of the warehouse-like facility was completed in 2001. It’s a standalone facility open approximately 58 hours per week and close on Sundays. The existing roof is single ply.

The objective is to replace the damaged roofing system and make structural repairs to the loading dock and canopy areas.

1.5 Scope: Contractor shall procure all parts and materials and shall provide all professional services necessary to remove and replace the damaged roofing system and make structural repairs to the dock area including 2 new overhead doors and new canopy structure with roof. The work shall conform to the requirements of Attachment 1, Roof Repair/Replacement Project, Ready to Advertise Specifications DeCA Project Number CE20MR02.

1.6 General Information

1.6.1 Security Requirements: Contractor personnel performing work under this contract must have Base Access at time of the start of the on-base work, and must maintain the level of security required for the life of the contract. The Contractor shall be responsible for obtaining installation access as required for all Contractor employees authorized to work at the site.

1.6.2 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government furnished materials shall be secured.

1.6.3 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys or key cards to the Contracting Officer.

1.6.4 In the event that keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost of said replacement deducted from the monthly payment due the Contractor.

1.6.5 The Contractor shall prohibit the use of Government issued keys or key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas or personnel authorized entrance by the Contracting Officer.

1.6.6 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.7 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.8 Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7 a.m. to 5 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.9 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.10 Data Rights: The Government has unlimited rights to all documents or materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.11 Quality Control Program: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The quality control plan shall take into account inspection systems, methods of identifying deficiencies, and documenting inspections/results.

1.6.12 Quality Assurance: The Government will monitor the Contractor's performance under this contract using Contracting Officer Representatives (CORs). CORs will inspect for compliance with contract terms and conditions. Joint inspections (COR and PM) are encouraged. Any defective performance must be reported to the Contracting Officer.

1.6.13 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The Contracting Officer is solely authorized to change contract terms and conditions.

2. GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.1 The Government will assist with scheduling and coordination with the various occupants and operations of the DeCA Rock Island Arsenal Commissary facility to facilitate the execution of the roof replacement and structural repairs project work.

2.2 The Government will provide access to the DeCA Rock Island Arsenal Commissary facility.

2.3 The Government will provide use of electrical outlets, water sources, and sanitary disposal. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves

3. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures. The Contractor shall comply with all applicable OSHA, DoD, DECA and installation safety regulations.

4. ATTACHMENTS:

Attachment 1 – Roof Repair/Replacement Project, Ready to Advertise Specifications DeCA Project Number CE20MR02