SOW Rev A-598-22-129-Replace Bldg 65 Sanitary Sewer Line.docx

SOW FOR PROJECT

Replace Bldg. 65 Sanitary Sewer Line 598-22-129 2200 Fort Roots, Arkansas 72114

Central Arkansas Veterans Healthcare System VISN 16, Group 598 North Little Rock, Arkansas

Prepared By CAVHS Planning and Design Office

07 October, 2021

Replace Bldg. 65 Sanitary Sewer Line

1.0 INTRODUCTION

2.0 PROJECT LOCATION

3.0 SCOPE OF WORK

4.0 GENERAL REQUIREMENTS

5.0 SPECIFICATIONS

6.0 SUBMITTALS

7.0 PERIOD OF PERFORMANCE

8.0 HOURS OF OPERATION

9.0 KEY PERSONNEL

10.0 TYPE OF CONTRACT

11.0 COR AUTHORITY

12.0 CONTRACT AWARD MEETING

13.0 CHANGES TO REQUIREMENT

14.0 TRAVEL

15.0 WARRANTY

16.0 QUALITY CONTROL

17.0 QUALITY ASSURANCE

18.0 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS

19.0 SPECIAL CONSIDERATION

APPENDIX

SECTION

A. PICTURE OF BUILDING 65 LOCATION

B. B-65 SEWER SYSTEM PROJECT AREA --DRAWINGS

C. EXISTING SITE PICTURES- NEAR BULDING 65

1. INTRODUCTION

Near building 65 the sewage is backing up in the line. During rainy days it can be so bad that sewer water backs out and outflows into building 65 damaging floors and offices. In the past few rainy days Building 65 at the Eugene J. Towbin Healthcare Center (CAVHS) was impacted causing interior damage to the building and having to evacuate the ground floor due to foul smell and sewer water inundating the whole ground floor. This project involves evaluating existing conditions of sewer lines near building 65, replacing sewer lines as necessary, installing outdoor duplex swage grinder system, and backwater valve with housing and cleanout outside of building 65 to minimize campus effluence backing up into building 65.

2. PROJECT LOCATION

This project is located in Eugene J. Towbin Healthcare Center (CAVHS) by Bldg. 65, North Little Rock, AR.

3. SCOPE OF WORK

This solicitation will be for the provisions as follows:

1. The Contractor shall provide all labor, equipment, materials, testing, site investigations, supervisory, and professional services to perform all work associated with repair of gravity sewer in MH 002, MH288, and MH 64, and install outdoor duplex swage grinder system, and backwater valve with housing and cleanout outside of building 65.

2. The package will include a complete construction package per VA TIL requirements, specifications, cost estimates, construction period services, and construction site visits for the “Bldg. 65 sanitary sewer line repair” project located at the Eugene J. Towbin Healthcare Center (CAVHS), North Little Rock, AR.

3. This project will consist of, but not limited to, work which include cleanout of gravity sewer line system, verification of the existing conditions (video to locate areas(s) of repair), sectional or full trenchless HDPE pipe installation or complete excavation and replacement of 8” sewer pipe between MH002, MH288, and MH64 (~292’ total linear length).

4. The contractor shall locate area where to install outdoor duplex swage grinder system, backwater valve with housing, cleanout access, and full port valve downstream of cleanout outside between building 65 and MH288.

5. The contractor shall maintain functioning of sewer system throughout the course of work.

6. The project includes excavation, backfill in compacted lifts, concrete pavement repair, as necessary, in a total area of ~200-300 square feet.

7. All disposal costs and fees for debris removal will be the contractor’s responsibility. The contractor will be responsible for cleanliness of the work site areas. This project will require work during off hours and during weekends to perform certain work at periods of low sewage flow.

8. The project design and repairs shall be completed in accordance with all appropriate U.S. Department of Veterans Affairs (VA) standards, specifications, and other criteria. The Contractor shall retrieve all VA design information and standards from the VA Office of Construction & Facilities Management Internet site http://www.cfm.va.gov Technical Information Library or at Federal Facility Criteria https://www.wbdg.org/ffc/federal-facility-criteria. VA design standards, DoD, and all national, state, and local codes adopted and used by the VA shall be incorporated in the design and repairs of this project and reflected in the construction cost estimate.

9. All work will be made by qualified and certified/licensed personnel. Contractor will schedule all services and work shall be coordinated with the Contracting Officer Representative (COR) prior to work. The contractor will be responsible for repairs of any damages done and restore area back to existing conditions.

10. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

4. GENERAL REQUIREMENTS

a. The Contractor shall provide all labor, equipment, materials, testing, site investigations, supervisory, and professional services to perform all work associated with repair of gravity sewer in MH 002, MH288, and MH 64, and install outdoor duplex swage grinder system, and backwater valve with housing and cleanout outside of building 65 at the Eugene J. Towbin Healthcare Center (CAVHS) Campus, North Little Rock, AR.

b. The contractor shall comply with all current editions of the National Fire Protection Agency (NFPA 70 National Electrical Code), National Electrical Safety Code (NESC), ANSI, HI, ASME, ASHRAE, Federal, State, Local, Utility provider codes, and CAVHS specifications.

c. The Contractor shall prepare a detailed Project Management Plan (PMP) focus with the work the at hand to meet all objectives. For every task, the Contractor shall identify in writing all necessary subtasks (if any), associated costs by tasks, and associated dates.

d. All materials and workmanship shall comply with all VA/local codes, standards, and recommendations. All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the COR.

e. All design will be done according to VA specifications, VA Design Manual, Joint Commissions Standards, VA Design Guides, SEPS, and all applicable codes. All work shall meet the most current edition of the NFPA/Life Safety Code and comply with all applicable building codes.

f. Contractor is responsible for coordinating storage of all construction materials.

g. The Contractor shall provide VA personnel with the necessary training, manuals to properly operate and maintain any new equipment installed.

h. Demolition

i. As noted on Appendix B, potential area to be demo/excavated as necessary.

ii. Any other areas/equipment found during site investigation by Contractor.

i. Plumbing

i. The contractor shall maintain functioning of sewer system throughout the course of work.

ii. The contractor shall locate area where to install outdoor duplex swage grinder system, backwater valve with housing, cleanout access, and full port valve downstream of cleanout outside between building 65 and MH288.

iii. The contractor shall cleanout 8-inch clay sewer line between Building 65, MH288, MH002, and MH64. Approximate total length of 8-inch clay sewer line to be internally cleaned is 292 feet. All debris is to be vacuumed and disposed of offsite.

iv. Once the internal debris is removed from the gravity sewer line system described above, a video of the 292 feet gravity sewer system is to be performed and recorded for review.

v. Provide video of sewer line for COR, VA personnel, and contractor to review. The video should be available for review on a portable laptop computer or other such similar means. Coordinate with the Contracting Officer Representative (COR) for time and place of meeting at the VA to review the video.

· Digital copy of video should be given/email to COR within 1 day of video recording.

vi. Method of sewer line repair can be trenchless 8” HDPE installation with bursting cone and sleeve or alike, or full excavation, installations of 8” HDPE, backfill, and reconditioning work area back to existing conditions.

· Excavate or Pressure Remove silt, sand, clay, and all debris with high pressure water jet type system or other around the 8-inch clay gravity sanitary sewer line system located between and adjacent to Building 65, MH002, MH288, and MH64 as necessary to perform work (Refer to Appendix B).

· If excavation is to be completed under any pavement or concrete, the pavement or concrete must be cut or sawed to straight, clean lines before excavation begins.

vii. The system proposed must be proven through previous successful installations to an extent and nature satisfactory to the VA that is commensurate with the size of project being proposed.

viii. The contractor shall remove all debris out of the pipeline that will interfere with the installation of the pipe repair/replacement process.

ix. Backfilling operations shall be performed per Section 312000 and VA standards so as not to disturb or injure any pipe or structure against which the backfill is being placed. If any pipe or structure is damaged or displaced during backfilling, contractor shall open up the backfill and make whatever repairs are necessary. This work shall be done at no cost to the government.

· Polyethylene pipe backfill materials and practices should be in compliance with ASTM D2774, “Standard Practice for Installation of Thermoplastic Pressure Piping”.

x. Repair pavement, as necessary and in accordance per TIL and VA standards, approximately 200-300 square foot of area of concrete pavement is in the work area.

j. Electrical

i. No major work is foreseen on this project except for connecting outdoor duplex swage grinder system to Building 65.

k. Miscellaneous

ii. Lockout/tagout procedures are to be used at all times, as appropriate. Construction carts transporting debris are to be covered to minimize airborne particulate matter from debris.

iii. Contractor shall submit samples of all new proposed materials for approval with manufacturer’s literature. No materials shall be procured or installed prior to sample approval.

iv. Contractor will be allowed the use of public restrooms as per the discretion of the Contracting Officer Representative (COR).

l. Workmanship

i. Site shall be kept clean and free from debris at all times and contractor shall remove debris daily from the health care system property. Contractor will not be allowed to use Government tools, materials, government dumpster, and/or labor for this project.

ii. All work is expected to be accomplished in a professional manner. Any work that is deemed not acceptable will be re-accomplished by the contractor at the contractor’s own expense.

5. SPECIFICATIONS

A. The General Contractor (GC) is responsible for ensuring that the specifications are tailored to the specific requirements of the project and are compatible with the current contract provision.

B. GOVERNMENT FURNISHED INFORMATION

The following is a list of government furnished information found on the VA’s Technical Information Library website (http://www.cfm.va.gov/TIL/) to be used for this project, as applicable. Sections named on (5.1.02.A) are within below VA standards.

C. VA MASTER SPECIFICATIONS:

· Section 01 00 00, GENERAL REQUIREMENTS

· Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

· Section 01 35 26, SAFETY REQUIREMENTS

· Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS

· Section 01 74 19, CONSTRUCTION WASTE MANAGEMENT

· Section 22 05 11, COMMON WORK RESULTS FOR PLUMBING.

· Section 22 13 29, SANITARY SEWERAGE PUMPS

· Section 31 20 00, 31 20 11, EARTH MOVING

· Section 32 05 23, CEMENT AND CONCRETE FOR EXTERIOR IMPROVEMENTS

· Section 32 12 16, ASPHALT PAVING

· Section 33 30 00, SANITARY SEWER UTILITIES

D. Contractor shall comply with the following and keep a copy of the attached-on site at all times:

i. OSHA

ii. Interim Life Safety Measure Assessment (completed on site as needed)

iii. Infection Control Risk Assessment (completed on site as needed)

iv. Hot work Permits, required as needed

v. Confined Space Permits, required as needed

vi. Contractor Superintendent/s 30 hrs. OSHA certificate. Copy of certificates to be given to the COR before work initiation.

vii. Contractor personnel minimum of 10 hrs. OSHA certificate. Copy of certificates to be given to the COR before work initiation.

viii. All Contractor personnel to complete VA Safety video before work initiation.

6. SUBMITTALS

a. See Section 013000 - Administrative Requirements, for submittal procedures.

b. Contractor shall submit to the Contracting Officer and COR the following prior to commencing work:

i. Quality Control Plan. Contractor shall establish a quality control for all work, including that of his subcontractors, to assure compliance with the contract provisions. Contractor shall submit a copy of his quality control plan concurrently with the quote. Write up needs to focus with the work at hand and not generic.

ii. Submittals shall include:

· Site investigation report

· Procedure for repairs, complete construction package, specifications, construction period services

· Clear cost estimate breakdown, associated costs by tasks and subtasks (if any); lumpsum figures are not allowed.

· Materials to be used to repair in identified areas

· New equipment installation recommendation, pipe work, procedures, and cost estimate.

c. Drawings: VA provided

d. Equipment Manufacturer's Instructions: Submit manufacturer's complete installation instructions and provide VA staff training/manuals as required.

e. Equipment Operation and Maintenance Data: Include start-up instructions, maintenance data, parts lists, controls, and accessories.

f. Warranty: Submit manufacturer's warranty and ensure forms have been filled out in Owner 's name and registered with manufacturer.

g. Maintenance Materials: Furnish the following for Owner 's use in maintenance of project.

h. See Section 016000 - Product Requirements, for additional provisions.

7. PERIOD OF PERFORMANCE

The project start date shall be within ten days after notice to proceed work. If lead time is needed for material the request needs to be brought up during Pre-Construction meeting or before. The period of performance for construction is 30 days. If for any reason a deliverable cannot be delivered as scheduled, the Contractor is required to submit a request for a time extension to the Contracting Officer and the COR. The request must include the reason(s) for the delay, the impact on the overall project, and the impact on the cost of the project. The Contracting Officer will consider each request based on its merits and will, if approved, issue a modification to the contract. The Contractor is required to proceed as originally scheduled until such modification is issued. The Contracting Officer is the only official authorized to make changes to the contract.

8. HOURS OF OPERATION

Except as otherwise set forth in this agreement or for scheduled maintenance, the Contractor shall conduct work during CAVHS’ outside normal business hours; preferably weekends to minimize disruption to medical facility and able to perform certain work at periods of low sewage flow. Generally, these normal business hours are Monday through Friday from 7:00 AM to 4:00 PM for the time zone of the RPO. The Contractor needs to work with VA personnel to minimize impact to the VA employees working in surrounding buildings.

9. KEY PESONNEL

Approval of Key Personnel, as specified in Contractor’s Technical Proposal who will be working on this project, must be obtained from the Government within five business days of any change in these Key Personnel. The Contractor’s Project Manager is a Key Person as defined by this section.

10. TYPE OF CONTRACT

This is a firm fixed price contract.

11. COR Authority

In no event is the COR empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed modification. The types of actions within the purview of the COR’s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify the Contracting Officer of any deficiencies observed. A Letter of Designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of contract kickoff meeting or post-award conference setting forth in full the responsibilities and limitations of the COR.

12. CONTRACT AWARD MEETING

The Contractor shall not commence performance on this contract until the Government has received submittals and acceptance by the COR, conducted a contract kickoff meeting, post-award conference or the COR has advised the Contractor that a kickoff meeting is waived.

13. CHANGES TO REQUIREMENT

Any changes to this solicitation shall be approved through written correspondence from the Contracting Officer.

14. TRAVEL

There is no travel associated with this contract.

15. WARRANTY

· The contractor shall provide a minimum of one-year warranty from the date of project completion on all equipment, fixtures, parts, and labor.

· The warranty shall include travel and shipping costs associated with any warranty repair.

· Response time:

· For Critical items 24hrs

· For Non-Critical items 3 working days

16. QUALITY CONTROL

After contract award, the General Contractor shall implement and follow the Quality Control Plan (QCP) or Quality Assurance and Surveillance Plan (QASP) that it submitted as part of its proposal and accepted by the Government.

Field Quality Control:

· COR and VA Plumbing Maintenance Superintendent to inspect routinely sewer system repair work and verifying installation is in accordance with specifications and SOW.

17. QUALITY ASSURANCE

As stated in the Quality Control Plan or QASP, the Government shall evaluate the Contractor's performance under this agreement. For those tasks listed in the Quality Control Plan or QASP, the COR or evaluators shall follow the methods of surveillance specified in this agreement.

The Contractor will have an experienced staff with a minimum of the following:

a. Superintendent to be a certified or licensed Master Plumber with at least 10 years with commercial underground plumbing and utility experience.

b. The project construction will be under the supervision of the COR/Project Engineer.

Installer Qualifications: Company specializing in performing the type of work specified in this section with minimum ten (10) years of experience. Only certified plumber installers can perform work onsite. Copy of plumbing certification/license to be sent to COR before onsite construction.

18. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS

The Contractor shall ensure that services provided to the Government under this agreement comply with all applicable laws, statutes, regulations, and guidelines that govern the operation of systems by the Government.

Products Requiring Electrical Connection: Listed and classified by Underwriters Laboratories Inc. as suitable for the purpose specified and indicated.

19. SPECIAL CONSIDERATION

All contractors and visitors are required to adhere to Central Arkansas Veterans Healthcare System (CAVHS) Masking requirements:

· Contractors shall wear FDA approved facemask over their mouth and nose while in any CAVHS building.

· Daily healthcare screening is required before entrance to VA facilities due to COVID-19.

· No one with a cold or flu like symptoms will be allowed on VA property. In the event that symptoms occur while on site, the contractor will notify the COR immediately. The individual(s) maybe required to be COVID tested and quarantine until released by Infection Control to return to site.

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

APPENDIX

APPENIX A. PICTURE OF BUILDING 65 LOCATION

Picture 1. Location of Bldg. 65

APPENDIX B. B-65 SEWER SYSTEM PROJECT DRAWINGS

DRAWING 1. Clay Gravity Sewer System by Bldg. 65

DRAWING 2. Area to be worked on this project near Bldg. 65 (About 292’ total linear length. Most of it is grass with cement pavement mainly between MH288 to MH002)

DRAWING 3. Underground Pipelines near Bldg. 65

APPENDIX C. EXISTING SITE PICTURES- NEAR BULDING 65

Picture 1. Facing towards Bldg. 65 (MH-288 to Bldg.65)

Picture 2. Looking ~East towards Hospital between MH-288 and MH-002

Picture 3. Looking ~West towards Bldg. 65 between MH-002 and MH-288

Picture 4. Looking ~North between MH-288 and MH-64

Picture 5. Looking ~South between MH-64 and MH-288 image1.png image2.emf image3.png image4.png image5.png image6.png image7.png image8.png image9.png image10.png image11.png