SOW - Replace Fire Alarm Panels.pdf

Lebanon VA Medical Center Lebanon, PA 17042

Design/Build (DB) Scope of Work Campus Wide Replace Fire Alarm Panels

595-26-201

Construction Documents Ready by 90 days after Notice to Proceed (NTP) issued Construction Complete by 280 days after NTP issued Contracting Officer: TBD Contracting Officers Representative (COR) Carlo Fricchione

• Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP) of Project No. 595-26-201 Campus Wide Fire Alarm Replacement. The project shall replace the existing EST-3 fire alarm and mass notification panels with new fire alarm and mass notification panels that are EST-4 or approved equal, campus wide. The resultant contract of this procurement is to provide required design and perform construction of completed design work. Project shall be designed and completed in accordance with VA Criteria, NFPA (National Fire Protection Association), EPA (Environmental Protection Agency) requirements, and VA Specifications developed for the project.

• This Request for Proposal (RFP) document is intended to generally define the scope and design parameters to be included in the project. It is the Design Build (DB) Team’s responsibility to provide a complete set of design documents in a manner consistent with VA guidelines, specifications, and design standards in order to complete construction within the 280-day schedule.

• Offeror shall be prepared for a 280-day schedule as indicated below in the Project Schedule. Offeror may propose an alternate schedule, in addition to the 280-day schedule, which will be reviewed by the VA. Schedules shall indicate the following:

o The design period and provisions for VA reviews;

o Phasing plans for coordination of any site utility relocation work;

o Construction period services including:

• Mobilization

• Demolition

• Procurement and installation of equipment

• Provisions for overtime or shift work shall be included in the contract offer.

• Equipment unloading, placing, inspection, testing, commissioning, and reports.

PROVIDE:

Professional Design/Build (DB) and healthcare planning services to include but not limited to:

Site investigation – architectural, civil, structural, electrical, mechanical and any other engineering services as needed, environmental studies, and materials testing.

Contract drawings and specifications for construction.

Construction period services for DB A/E - review of shop drawing submissions, provide recommendations regarding contractor change proposals and requests for information (RFI), DB A/E shall visit site per VA's request, add to drawings as-built conditions from contractor's record drawings; DB A/E shall respond on site within a two-hour period when requested.

Replacement of the Fire Alarm Panels and mass notification devices, including all Management, Supervision, Labor, Transportation, Equipment and Materials and perform work to include demolition, general construction, alterations, mechanical and electrical work, and certain other items as required by project drawings and specifications to create a complete and useable facility.

-- Project Scope --

GENERAL:

Provide a full set of construction documents for the Campus Wide Fire Alarm Replacement project, 595-26-201, that shall replace the existing EST-3 fire alarm and mass notification panels, at the Lebanon VA Medical Center. The offeror shall be prepared to conduct site investigations to verify existing conditions, all dimensions (existing and proposed) and constructability throughout the campus.

Offeror shall be prepared to make layout changes, calculations, and provide documentation to support their design to replace the fire alarm and mass notification panels per the specifications and drawings approved through the Design and Project Design Team (PDT) process.

SPECIFICS:

The project to replace the fire alarm and mass notification panels shall include the following:

• The project shall replace the existing EST-3 fire alarm panels and mass notification devices with new fire alarm panels and mass notification devices that are EST-4 or approved equal. (e.g. FW-UL7S, FW-UL7W, 4-CPU, 4-

NET-SM, SIGA-OSD)

• Contractor shall replace any fire alarm and mass notification system devices that are not compatible with the EST-4 or approved equal system and make any, and all wiring and conduit changes that are required by switching systems.

• Contractor shall provide and install a new fiber optic patch panel in Bldg. 17-B and Bldg. 18-B, running a 12-pair single mode fiber optic cable between the two. New fiber optic cable must be installed at a minimum of twelve inches

(12) from existing fire alarm fiber optic cable.

• Contractor shall replace all circuit breakers feeding fire alarm control panels and booster control panels with RED breakers to match existing interrupting rating, capacity rating, and voltage rating.

• Contractor shall provide a bench stock of new components, equivalent to 10% of each component type, with a minimum quantity of one (1) for each component type.

• Contractor shall replace all components in the same location, unless they receive written approval from the VA prior to work taking place.

• Contract shall NOT use existing FACP or other cabinets as Junction Boxes.

All unnecessary FACP or other cabinets shall be removed by the contractor.

• Contractor shall provide, install, and set up four (4) NEW Fireworks computers and controllers, or approved equal, at monitoring locations (17-B, VA Police Control Rm. Bldg. 104, 18-B, 19-3)

• Contractor shall provide, install, and set up two (2) color laser printers in 17B & 18B. Printers shall be capable to print (min 29 ppm), copy, scan, 300 sheet minimum capacity.

• Contractor shall maintain existing Fireworks computer as a temporary interface during the transition between EST3 and EST4. Existing EST3 fiber will remain operational and patched throughout to continue supporting the existing EST3 network until the EST4 migration is fully completed.

• Contractor shall schedule any outages with COR and the Lebanon VAMC Electric shop. Outages shall be limited to Eight (8) hours, during business hours. Beyond that point, contractors must provide a fire watch until the system is operational.

• Contractor shall ensure an automatic notification system is functional at the completion of every day when work is being performed.

• Contractor shall create and provide the VA with a Fireworks or approved equal map, showing the location of all devices (FACP, Fire Alarm Booster Panels, all alarm and supervisory initiating devices)

• Contractor shall provide a list, identifying all devices, indicating type, part number, quantity, and location (Bldg. & Rm. No.) for each device installed.

• Contractor shall replace any required control boards (cards) in the panels.

Contractor shall evaluate analog devices for replacement. Replace all devices in Bldg 136.

o All device labels shall be the same format between EST-4 and Fireworks, in a building-location-device format. e.g. Bldg.19-3A-Pull

• Contractor shall, in a CAD format, create and provide the VA with As-built floor plans showing the location of all devices (e.g. FACP, Fire Alarm Booster Panels, all alarm and supervisory initiating devices, relays, and notification devices) and all wiring paths to include 120v and low-voltage wiring.

• The contractor shall provide a 24-month warranty for programming corrections. The warranty period shall start once all devices are installed and accepted by the government.

• Contractor shall provide a function Matrix for each alarm and supervisory initiating device.

• Contractor shall provide a minimum of eight (8) hours of manufacturer-led training on the new system for the required VA personnel.

• All work shall comply with the National Fire Protection Association (NFPA) 70

(National Electrical Code), 70B, 70E, 72, 99, 101, and 13, and Occupational Safety and Health Administration (OSHA) regulations.

• Contractor shall label everything that controls, consumes, or is capable of consuming electric. Label shall be RED text on WHITE tape. Label shall have circuit identification, electrical panel it is fed from, and where the panel is located.

(e.g. 19EQ-1 ED FROM 19EQD BRK#7 RM 132E)

• All work shall be required to occur during times that will minimize impact to the patients, staff and hospital operations in general. Contractor shall account for off-hour work to complete certain tasks.

• Collaboration between Design-Build team, COR and Lebanon VAMC Electrical shop will be required during the project.

Construction shall be addressed in phases to allow operations to continue during construction. Phasing shall be determined during the 35% design review. Phasing must work within budget and allow the VA to continue operations at minimal interference.

The DB A/E is responsible for providing certified industrial hygiene services to perform asbestos survey investigations, bulk sampling, development of specifications and drawings, and construction period services. All designs shall be accomplished in accordance with VA guidelines and specifications, which are available on the Internet at http://www.cfm.va.gov/til/. DB A/E shall pay attention to NFPA, BOCA, VA Handbook 7610 space criteria and VA program guide PG-18-14.

The DB A/E shall provide professional architectural and engineering and construction services for the project and is responsible for providing all services necessary for design of this project – i.e. fire alarm and suppression, communications, electrical, etc.

The DB construction contractor shall provide all Management, Supervision, Labor, Transportation, Equipment and Materials and perform work to include demolition, general construction, alterations, mechanical and electrical work, and certain other items as required by project drawings and specifications complete the Replace Fire Alarm and Mass Notification Panels.

-- Site Investigations --

EXPECTATION: The DB A/E shall make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing as-built conditions affecting this project.

NOTE: Information including drawings and other documentation provided to the DB A/E is used as reference only. All additional references and specifications are available in VHA’s Technical Information Library at address: http://www.cfm.va.gov/til/. AutoCAD background drawings will be provided by the VA upon request. The DB A/E shall field verify all dimensions. The DB A/E shall field verify every aspect that relates to the project.

Coordinate site visits with the Contracting Officer Representative (COR) as determined after award.

http://www.cfm.va.gov/til/ http://www.cfm.va.gov/til/

-- Project Schedule -- EXPECTATION: Submit review packages so they are received on the noted day

SUBMISSIONS:

Submit review packages so they are received on the noted day (calendar days after NTP) or earlier:

Initial PDT Meeting ................................................................................... 0 days Design Development Documents (35%) ........................................... 40 days (PDT Meeting) .................................................................................. 45 days

Design Development Documents (100%) .............................................. 65 days (PDT Meeting) .................................................................................. 70 days

Construction Documents ........................................................................ 90 days (3 Sets of Drawings and Specifications)

Begin Construction on or before .......................................................... 100 days

Complete Construction on or before ..................................................... 280 days

Note: The issuance of the Notice to Proceed (NTP) for design will be at the first Project Design Team (PDT) Meeting. The Design-Build Team Contractor shall be required to attend and take minutes of each PDT meeting. Minutes shall be submitted electronically to the Project Manager and Contracting Officer within three calendar days of each meeting for approval and to be added to the official contract file.

-- Design Requirements/Submissions --

EXPECTATIONS: Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/til/aeDesSubReq.asp Please pay specific attention to the schematic, design and construction submission requirements. As appropriate and depending upon the complexity of the design, the DB A/E may elect to delete individual submissions where not required (i.e. Do not address Site Development, Landscaping for interior renovation projects)

DELIVER:

All design packages directly to the Contracting Officer and Project Engineer on the established dates to allow the VA to review. Include all information as follows and as outlined in the attachments for each submission. Information required for each submittal is outlined in Program Guide PG-18-15 Volume C November 2008. The manual is available at the following address: http://www.cfm.va.gov/til/aeDesSubReq.asp

Area of Construction: All Buildings, Campus Wide, Design Development 35%: Attachment “B” 35% Submission Requirements Requirements for the 35% Design Development Documents Submission.

Define the design elements based on the presented option and submit all information required by the PG-18-15 (35% Design Development).

Identify Working Drawings scope within the construction budget.

Identify all design calculations.

Identify any existing asbestos which may impact construction.

http://www.cfm.va.gov/til/aeDesSubReq.asp http://www.cfm.va.gov/til/aeDesSubReq.asp

Develop plans and marked up specifications to meet all applicable federal and state codes/requirements, including but not limited to PENDOT, OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code.

Identify all design calculations.

Identify all existing utilities and utilities requirements.

Identify all potential bid deduct alternatives.

Identify all phasing requirements for construction.

Develop Infection Control Risk Assessment (VA EC-43)

Design Development 100%: Attachment “C” 100% Submission Requirements Requirements for the 100% Design Development Documents Submission.

Address all comments from the 75% review.

Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

Revise and update cost estimate.

Preparation of project scope for CBD/ negotiated advertisement and account for any bid deduct alternatives developed in the 75% design submission Finalize all design calculations.

Finalize all potential bid deduct alternatives.

Finalize all phasing requirements for construction.

Finalize impact of existing asbestos.

Finalize Infection Control Risk Assessment (VA EC-43) Address all comments from the VISN Safety & Fire Protection Review.

Construction Documents (CD): Attachment “D” Construction Documents Submission Requirements Submit a complete set of documents of all contract requirements. The Cover Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA.

-- Construction Period Services --

Expectations: Respond to submittals and other requests in a timely manner.

PROVIDE:

Review all shop drawing submissions and provide recommendations to the VA within five calendar days upon request.

Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design shall be at no cost to the VA.

Participate in partial and/or final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.)

Prepare as-built drawings on original set with DB A/E’s stamp, based on record drawings that the contractor kept during construction. Transpose contractor’s as-built’s to AutoCAD 2007 – 2014 and in PDF form and provide a set of updated as-built’s on CD within 30 days to the COR.

ATTACHMENT “A”

Design Development 35% Submission Requirements

Deliver the following (labeled with 35% submission) and include this attachment as a checklist with your submission:

3 copies of a narrative report forwarding the design develop 75% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis.

3 sets of all drawings updating all previous comments required by project and produced in AutoCAD 2007 – 2014 and in PDF form.

2 copies of updated itemized cost estimate by spec section or trade (labor, material and equipment) and by VA criteria, NRM, Minor, BSER and BSEA.

3 copies of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

1 set of all drawings and specifications, to send for 3rd party Life Safety Review.

1 copy of drawings in AutoCAD 2007 – 2014 and in PDF form and specifications in Microsoft Word 2007 or higher on (CD)

ATTACHMENT “B”

Design Development 100% Submission Requirements

Deliver the following (labeled with 100% submission) and include this attachment as a checklist with your submission:

3 copies of a narrative report forwarding the design develop 100% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager and any design calculations or analysis.

2 sets of all drawings updating all previous comments required by project produced in AutoCAD 2007 – 2014 and in PDF form.

3 copies of the proposed construction schedule.

2 copies of final itemized cost estimate by spec section or trade (labor, material and equipment) and by VA criteria, NRM, Minor, BSER and BSEA.

2 copies of final edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

1 CD containing

All drawings in AutoCAD 2007 - 2014 and in PDF form.

All specifications in Microsoft Word 2007 or higher on (CD)

ATTACHMENT “C”

Expectation: Submit complete contract documents for final review prior to Notice to Proceed for Construction. Continue to submit contract documents until all changes are incorporated by the DB A/E for final signature prior to Notice to Proceed for Construction. Upon approval duplicate copies as required.

Deliver the following (labeled with Contract Documents Submission) and include this attachment as a checklist with your submission:

Contract Document Submission Requirements

1 copy of the Cover Sheet (AutoCAD) for final VA signatures.

2 sets of all drawings updating all previous comments required by project, produced in AutoCAD 2007 – 2014 and in PDF form – for final VA review. If approved final sets to be submitted with signed off cover sheet.

3 copies of final project specification (two bounds; one loose) prepared in Microsoft Word 2007 or higher. Include a master submittal list in the specifications.

1 CD containing

All drawings in AutoCAD 2007 – 2014 and in PDF.

All specifications in Microsoft Word 2007 or higher.

Submittal Spreadsheet – identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification.

Upon signature approval, provide three (3) sets of final Contract Documents (complete with VA signed Cover Sheet). Provide two (2), half (1/2) size sets of final drawings.

ATTACHMENT “D”

Specifications (All downloadable from the VA Technical Information Library (www.cfm.va.gov/TIL) unless otherwise noted)

01 00 00 Lebanon General Requirements (attached) 01 35 26 Lebanon Safety Requirements (attached) 01 33 23 Shop Drawings, Product Data, and Samples 01 45 00 Quality Control 01 45 29 Testing Laboratory Services 01 91 00 General Commissioning Requirements 02 41 00 Demolition 07 84 00 Firestopping 26 05 11 Requirement for Electrical Installations 26 05 19 Low-Voltage Electrical power Conductors and Cables 26 05 26 Grounding and Bonding for Electrical Systems 26 05 33 Raceway and Boxes for Electrical Systems 28 31 00 Fire Detection and Alarm http://www.cfm.va.gov/TIL