SOW Repair Clinical Addition Condensate Line.doc

September 2, 2026

1. PROJECT DATA:

a) TITLE: Repair Clinical Addition Condensate Line (540-26-119) b) BUILDING/FACILITY: Clinical Addition- Basement c) CONSTRUCTION DURATION: 30 Days

2. GENERAL SCOPE:

This Statement of Work (SOW) outlines the scope of work, responsibilities, deliverables, and timeline for repairing the 220-foot, 4-inch FRP condensate return line located in the basement of the clinical addition at the Louis A. Johnson VAMC, including work in the mechanical pit within the logistics area. Cured-In-Place Pipe (CIPP) lining will be used to rehabilitate the line by inspecting and cleaning the existing pipe, inserting and curing a resin-saturated liner to create a jointless, corrosion-resistant interior suitable for high-temperature service, and re-establishing all connection points to allow for final connection. All associated valves will also be replaced under this project. The work will be performed internally with no excavation, preserving surfaces and minimizing disruption to patient care, facility operations, and the mobile SPS trailer, in accordance with VA requirements and infection control protocols.

Workdays are Monday-Sunday hours (7:00am – 5:00pm), After hours work will be required for any steam shutdown needed for repairs. Requests for work outside of these times shall be made to the Contracting Officer’s Representative at least 72 hours in advance. The Contractor shall be responsible for all labor, materials, equipment, and tools necessary to complete this work. The contractor shall clean the work area daily and secure all tools for patient safety.

3. GENERAL CONDITIONS AND DEFINITIONS:

1. COR: Contracting Officer’s Representative. V.A. employee of VAMC Facilities Management Service officially assigned to act as Project Manager and Inspector on behalf of VAMC and Contracting Officer. COR shall be “First Point of Contact” on all matters concerning contract work for subject Project.

2. Coordinate all administrative and construction requirements exclusively with or through assigned COR of VAMC Facilities and Engineering Service; and. neither discuss contract work with, nor take any directives concerning contract work from any other person than COR unless specifically permitted and authorized to do so.

3. PROVIDE: Whenever used throughout Scope of Work, term “Provide” is to be understood to mean -Purchase newly manufactured; Furnish delivered to VAMC work site in protective containers; Secure from tampering or theft; and install in accordance with Contract Scope of Work, Drawings, Specifications, and Manufacturer’s Instructions all required items of administrative submittals, labor, demolition, construction, equipment items, and installation works for entirety of Contract.

4. Definition of Terms Remove and Demolish with respect to subject project work:

A. Remove - shall be understood to mean that existing object or system shall be carefully disassembled or dismounted in serviceable condition, without being damaged, shall remain VAMC property, and be either turned-over to VAMC, or stored as directed, all with intention of remounting or reusing item again in future.

B. Demolish - shall be understood to mean that existing object or system shall be carefully broken-up or torn-down, using most conservative demolition methods possible, all to avoid causing excessive dust or noise in hospital environment. Demolished objects or systems shall no longer remain VAMC property and shall be hauled away from VAMC on same day as demolition, and disposed of in accordance with Federal, State, and Local Statutes.

5. Remove all debris and clean the work site immediately upon completion of daily activities.

6. All construction shall correspond to this Scope of Work. If the Contractor finds any discrepancies between this Scope of Work and existing conditions, the Contractor shall bring it to the attention of the VA COR before the continuation of work.

4. DETAILED REQUIREMENTS:

1. Disposal of Demolished Materials:

A. All materials resulting from the demolition work shall become the property of the Contractor. The Contractor is responsible for disposing of these materials off government property on a daily basis. Use of VA dumpsters is strictly prohibited.

2. Demolition Work Compliance:

A. All demolition activities must be conducted in accordance with the outlined Scope of Work. The Contractor must coordinate with the VA COR to address any special requirements or discrepancies that arise.

3. Site Cleanliness:

A. The work site must be cleaned at the conclusion of each activity. Any dirt or debris tracked outside the work site as a result of the contract work must be immediately cleaned. The VA will not provide cleaning equipment.

4. Overview: This Statement of Work (SOW) defines the requirements, responsibilities, deliverables, and timeline for the rehabilitation and repair of the 4-inch, 220-foot FRP condensate return line located in the basement of the clinical addition at the Louis A. Johnson VAMC, including the mechanical pit in the logistics area and associated tunnel systems. The purpose of this project is to extend service life, restore operational integrity, and ensure reliable condensate return to the facility’s steam system infrastructure with minimal disruption to facility operations and patient care.

5. Pipe Lining/Rehabilitation: Contractor shall inspect and clean the entire 220-foot, 4-inch FRP condensate return line using suitable mechanical or jetting equipment to remove all debris and scale. Remove required sections of 4-inch carbon steel piping as needed to access the FRP line. Fabricate and install a new 4-inch flange at applicable locations using approved fiberglass weld kits. Install a Cured-in-Place Pipe (CIPP) liner into the full length of the FRP pipe per manufacturer guidance; inflate and cure in place using heat or UV light to create a seamless, corrosion-resistant interior suitable for high-temperature condensate service. Reinstall removed sections of carbon steel pipe and replace the 4-inch gate valve with a new unit.

6. Valve and Device Replacements: Contractor shall remove and replace all gate valves associated with the 4-inch condensate return line.

A. Contractor shall install a new steam metering device (GFE) during a scheduled system shutdown and a new relief valve (GFE). Contractor shall supply and install a new 6-inch gate valve and steam trap assembly in the tunnel. The trap (GFE) will be installed using a strainer and pipe supplied by the contractor. GFE (Government Furnished Equipment)

7. Final Connections/Commissioning: Contractor shall Re-establish all connection points on the FRP line to ensure leak-free final connections between line segments and all newly installed valves and assemblies.

A. Perform all necessary pressure or leakage tests on the rehabilitated condensate return line and all new connections and valves.

B. Conduct a post-lining video inspection and submit documentation to the VA for approval before returning the system to service.

C. Pre- and post-installation pipe inspection (video and written reports).

D. Documentation of all repairs, component installations, and test results.

E. Manufacturer’s certification and warranty information for the CIPP liner.

5. CONTRACTOR RESPONSIBILTIES

1. Provide all necessary labor, tools, equipment, and materials to complete the scope of work.

2. Provide and manage all necessary safety equipment to access the pipe chase/tunnel

3. Ensure all work is performed in a safe manner, adhering to all applicable safety regulations and standards (OSHA, local fall protection, etc.), and specifically comply with all Louis A. Johnson VAMC safety, security, and access protocols.

4. Obtain and maintain all necessary permits, licenses, and certifications required for the work, including any required crane permits or street closure permits through appropriate city and VAMC channels.

5. Conduct background checks and obtain all necessary clearances for personnel working on a federal facility, as required by the VAMC.

6. Coordinate with the VAMC facilities management regarding scheduling, access, and any potential disruptions to hospital operations.

7. Provide a project manager for single point of contact and overall project oversight, who will interface directly with VAMC project and facilities managers.

8. Adhere to the project schedule and notify the VA immediately of any potential delays.

9. Provide a warranty on workmanship for a period of one year from the date of substantial completion.

6. SAFETY PRECAUTIONS

A. Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers’ health and safety. The requirements include but are not limited to those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthy working conditions for its employees.

B. Contractor shall assume the responsibility of guarding against the causing of fires and/or explosions and to protect Government Property.

C. Contractor shall perform the work in a manner consistent with the area security and fire safety regulations, especially regarding exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants.

D. No flammable liquids shall be stored or used in the VA facility.

E. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241.

F. All necessary precautions shall be taken by Contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

END OF SCOPE OF WORK