SOW - Renovate Restrooms STA Sturgeon Bay.pdf

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STATEMENT OF WORK (SOW)

FOR

Renovate Restrooms USCG Station Sturgeon Bay

1.0 GENERAL

The United States Coast Guard (USCG) is seeking a qualified contractor to perform a bathroom renovation project at USCG Station Sturgeon Bay, 2501 Canal Road, Sturgeon Bay, Wisconsin.

This project will consist of renovating two separate restrooms, with multiple options for each room (see section 5.0 Scope).

Station Sturgeon Bay is a working Coast Guard unit and will remain in operation during the project.

Any dimensions listed are approximate. Bidders are responsible for visiting the site to field verify existing conditions and determine actual dimensions and the nature of the work required.

Failure to visit the site does not relinquish the bidder from determining the extent and scope of the work required and estimating the difficulty and cost to complete the project.

The USCG Station Sturgeon Bay Engineering Petty Officer, MKC Ryan Sargent, will be the USCG’s Onsite Representative for this project.

Arrange pre-bid site visits to verify existing conditions by sending an email to:

Ryan.C.Sargent@uscg.mil

2.0 BACKGROUND

USCG Station Sturgeon Bay was built in 1902.

There is asbestos containing materials in various rooms throughout the building. A pre-renovation asbestos inspection has been completed in the areas affected by this project, and no asbestos was detected. The inspection report is attached as enclosure (1).

If any materials that are suspected of containing asbestos are encountered during this project, the onsite representative is to be notified and work is to stop until the situation can be further assessed.

3.0 OBJECTIVES

Remodel the restrooms with the approved options.

Coordinate and expedite work to minimize disruption to USCG activities and the amount of time that the restrooms must remain closed.

4.0 DOCUMENTATION

Enclosure (1) Pre-Renovation Asbestos Assessment Report of July 2024

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5.0 SCOPE

This project will consist of two separate restroom renovations, with multiple line items for each room. Contractors are to provide separate bids for both options. After bids are received, the Coast Guard will choose which options to include in the contract.

Option A: Men’s Restroom (~73 SF)

1) Demolish shower and replace with a toilet stall

2) Replace finish floor with ceramic tile and cove base

3) Install new partition door in existing toilet stall

4) Replace existing toilet and urinal with a new toilet and urinal (includes all new plumbing, fittings, and fixtures)

5) Replace existing vanity with a new vanity (with top), sink, and mirror (includes all new plumbing, fittings, and fixtures)

6) Replace existing door with new door and hardware

7) Install new exhaust fan vented to exterior (290cfm)

8) Install new LED light fixtures and occupancy sensor

9) Replace baseboard heat register (hydronic heating)

10) Install new acoustical suspension ceiling

11) Paint walls/trim

Option B: Women’s Restroom (~37 SF)

1) Replace finish floor with ceramic tile and cove base

2) Replace existing toilet with a new toilet (includes all new plumbing, fittings, and fixtures)

3) Replace existing pedestal sink with a new vanity (with top), sink, and mirror

(includes all new plumbing, fittings, and fixtures)

4) Replace existing door with new door and hardware

5) Replace baseboard heat register (hydronic heating)

6) Install new exhaust fan vented to exterior (80 cfm)

7) Install new LED light fixtures and occupancy sensor

8) Install new acoustical suspension ceiling

9) Paint walls/trim

For any items replaced as part of this project the Contractor is to remove and dispose of the old item and furnish/install a new item. All items and materials are to be new products from a nationally recognized manufacturer. All materials for this project are to be furnished and installed by the contractor.

For any new products or materials, the contractor shall provide a range of options for the Onsite Representative to choose from, and the Onsite Representative shall approve products prior to installation e.g., color and size of the toilets, type and finish of plumbing fixtures, vanity, etc.

Any electrical work must be completed by a licensed electrician. Any plumbing work must be completed by a licensed plumber.

All installations include complete hook-ups, connections, and testing, to ensure a complete and professional working finished installation.

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This project also includes all sub-floor preparation to ensure a professional and durable installation of the new flooring. Incidental work items not specifically listed in this scope, but necessary to complete the project with a professional and durable finish shall be included.

Examples include, but are not limited to patching holes and leveling sub-floor, removal, replacement, and installation of cove base, moldings, doorway thresholds, transitions strips, etc.

During all parts of this project care must be taken to control dust and debris within the work area and adjacent areas.

5.1 PROJECT PHASING AND COORDINATION

The Contractor shall strive to minimize disruptions to CG operations to the maximum extent possible. The Contractor shall coordinate with the Onsite Representative for all scheduling, phasing, staging areas, etc.

5.2 HAZARDOUS MATERIAL/WASTE

The Contractor shall ensure that all hazardous waste generated by this project is disposed of in accordance with all local, state, and federal laws and regulations. The Contractor is responsible for preparing all disposal and shipping documentation/manifests, and container labeling, and shall provide copies of this documentation to the Onsite Representative.

5.3 SUB-FLOOR PREPARATION

The Contractor assumes all responsibility for preparation of flooring, including any inspections, skim coat layers, bead blasts, scarification, etc. of the exposed subfloor, and any preparations required. Contractor shall be responsible for ensuring appropriate subfloor preparation and condition of the subfloor prior to installation of new flooring products.

6.0 SAFETY PROGRAM

The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area and adjacent areas, prevents damage to property, and avoids work interruptions. The Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all applicable Federal, State and Local safety laws, rules, and regulations.

7.0 WASTE DISPOSAL

The contractor shall ensure the work site and surrounding area is cleaned and free of debris at the end of each workday. Upon completion of work Contractor shall guarantee site is cleaned and ready for final inspection before turning site back over to USCG personnel. All debris caused from the project shall be removed from government property and disposed of at the Contractor’s expense in accordance with all local, State, and Federal regulations. The Contractor shall not use Coast Guard dumpsters or any waste receptacles for disposal of debris.

The Contractor shall comply with all local, State, and Federal environmental regulations dealing with the generation, management, storage, and disposal of solid, toxic, and hazardous wastes.

The Contractor shall ensure that all wastes are properly containerized, labeled & placarded, PAGE 4/6 managed, tested, stored, documented/manifested, transported, and disposed of in accordance with all applicable regulations.

The Contractor shall provide the Onsite Representative with signed and fully executed originals of all hazardous waste profiles, test results, hazardous waste manifests and/or other shipping papers, and all other required documentation.

8.0 WARRANTY

Provide manufacturer's standard performance guarantees or warranties for any new products installed. In addition to any manufacturer’s warranty, the Contractor shall provide a written warranty for all parts and labor for a period of 12 months from the date of project completion/USCG acceptance of work. The Contractor shall, at no additional cost to the government, make necessary replacements and/or repairs due to defective materials, installation, or unsatisfactory workmanship that becomes apparent within 12 months of the installation completion date.

9.0 SUBMITTALS

The Contractor shall provide the Onsite Representative with:

a) At least 15 days prior to the planned start of the renovation, the Contractor shall provide a selection of samples of products for the Onsite Representative to choose from.

Selection samples shall include manufacturer’s cut sheets, literature, and product specifications.

b) One copy of the manufacturer's printed Installation instructions for all products.

c) Attic Stock: For flooring and ceiling tile, the Contractor shall provide a minimum of 5% total quantity of new attic stock for future replacement or patching. Attic stock shall be from the same lot and in original packaging with exact matching type, size, pattern, and color of the installed product.

d) Manufacturer’s maintenance materials, information, and guidelines for product after installation.

e) Signed and fully executed originals of all hazardous waste profiles, test results, hazardous waste manifests and/or other shipping papers, and all other required documentation. The Contractor shall submit a copy of the waste shipment records within one day of the shipment leaving the project site.

f) Copies of the manufacturer’s warranties

g) Copies of Contractor’s written warranty.

10.0 CONTRACTOR PERSONNEL

The Contractor shall provide personnel with the following minimum capability:

The on-site supervisor must have the ability to read, write, clearly speak, and understand English.

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All Contractor personnel shall be citizens of the United States (U.S.) or legal residents who have been lawfully admitted for permanent residence into the U.S. The Contractor shall obtain signed statements from all employees and potential employees to be assigned work under this contract attesting they have been informed of these restrictions.

All Contractor personnel shall be in good health and free of any communicable disease while performing work at this facility. Any necessary medical certificates, exams, and treatments are at the expense of the Contractor.

The Contractor shall provide a list of names of all on-site workers to the USCG for access to the facility.

All Contractor personnel shall present valid ID to the watch stander at the entrance to the base and sign in using the access log.

11.0 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this

SOW.

12.0 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Onsite Representative prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

13.0 EMPLOYEE CONDUCT

There shall be NO SMOKING in any Coast Guard building.

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

14.0 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

15.0 PERIOD OF PERFORMANCE

The period of performance shall not exceed 60 calendar days from the date of contract award.

16.0 PLACE OF PERFORMANCE

USCG Station Sturgeon Bay 2501 Canal Rd.

Sturgeon Bay, WI 54235

Unit Site Visit: August 21st, 2024 at 1000 Central Time. Please RVSP with the below POC:

Ryan.C.Sargent@uscg.mil

17.0 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 7:00 am and 4:00 pm, Monday through Friday (except Federal holidays) unless otherwise approved by the Coast Guard.

SATURDAY, SUNDAY AND HOLIDAYS: The Contractor shall provide the Onsite Representative at least forty-eight hours advance notice prior to working on weekends or Federal holidays. The Government may reject any such request without impacting the completion time of the contract.

18.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide all utility services required in the performance of this contract, including normal amounts of electricity and water. Electrical power is provided at existing outlets for the Contractor to operate equipment necessary in the performance of work. Hot and cold water is provided at existing sinks and outlets limited to the normal water capacity of the building. No special heating or cooling of water will be provided.

The Government will not furnish any other resources to the Contractor in support of this contract.

19.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of this contract.

20.0 GOVERNMENT ACCEPTANCE PERIOD

The Onsite Representative will review deliverables prior to acceptance and provide the Contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the Onsite Representative will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

The Onsite Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Onsite Representative of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The Contractor shall have 10 business days to make corrections and redeliver.

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