SOW Refurbish Lift Station.pdf

U.S. Department of Justice Federal Bureau of Prisons

Facilities Management

Washington, DC 20534

June 23, 2026

FROM:

SUBJECT:

MEMORANDUM FOR ANDREW DENT, FACILITY MANAGER

FCI CUMBERLAND

Kimberly S. Hudson, Chief Construction and Environmental Review Section

Statement of Work Approval for 26Z1AN1 Refurbish Lift Station

The Construction and Environmental Review Section, Facilities Management, has reviewed and approved the revised Statement of Work (SOW) to be used for solicitation services at FCI Cumberland for Project 26Z1AN1 Refurbish Lift Station. This SOW specifically addresses the Refurbish Lift Station, under Project 26Z1AN1 as defined herein and should not be interpreted as an open-ended approval for future unrelated work.

If you have any additional questions or concerns, please email Ramiz Al Obaidi, Mechanical Engineer, at ralobaidi@bop.gov.

STATEMENT OF WORK

PROJECT 26Z1AN1

Refurbish Lift Station

FCI Cumberland bop00351 Approved

Location: Federal Correctional Institution Cumberland, 14601 Burbridge Rd. SE, Cumberland, MD 21502

Contracting Agency: Federal Bureau of Prisons (BOP), Department of Justice

Period of Performance: 16-week lead time, 2-week installation

1.0 Background and Objective:

• FCI Cumberland is a medium-security federal correctional facility with an adjacent minimum-security camp, housing approximately 1,200 inmates total. The facilities include on-site wastewater infrastructure, including one lift station responsible for collecting and pumping sanitary sewage to the treatment facility for Cumberland, Maryland.

• The existing lift station equipment (pumps, electrical transfer switch, disconnects, motors, wet well components) and controls (level sensors, control panels, and alarms) have reached the end of their service life cycle, exhibiting signs of wear, inefficiency, frequent maintenance issues, or non-compliance with current Federal Bureau of Prisons (FBOP) policies.

• The lift station currently has redundant feeds with two 400-amp incoming disconnects and an automatic transfer switch. This feed is 208/120 volts, three phase four wire, fused at 200 amps upstream. Incoming wire is four 500 circular mil conductors and one #3 American Wire Gauge (AWG) ground for each feed.

• The objective of this project is to replace all components to ensure reliable, energy-efficient and compliant operation. In doing so we aim to minimize downtime, reduce maintenance costs, and prevent overflows or service disruptions critical to facility operations, and environmental compliance.

2.0 Scope of Work:

• The contractor shall furnish all labor, materials, equipment, tools, supervision, permits (as applicable to state, local and federal guidelines/policies), security-compliant access coordination, testing, startup, training, and warranties necessary to complete the following:

2.1 Demolition and Removal:

• Safely de-energize, lockout/tagout, and remove existing auger, grinder, grinder pump, incoming disconnects, the transfer switch and controls.

• Dispose of removed equipment in accordance with federal, state, and local regulations (including hazardous waste)

• Clean and prepare trough and wet well for new equipment installations.

• Contractor shall provide all necessary services to ensure there is no disruption in the current operational output of the sewage service coming from the above-mentioned facilities.

2.2 New Equipment Supply and Installation:

• New control panel NEMA 4X (National Electrical Manufacturer’s Association stainless steel enclosure) including Programmable Logic Controller (PLC) or relay-based logic, Variable frequency drive’s (VFDs), starters, circuit breakers, surge protection, and Hand-Off-Auto (HOA) Switches.

• New wet well level control system (e.g., ultrasonic, submersible pressure transducers, or radar sensors) with redundant backup (potential float or pressure system) equipped with audio and visual alarms.

• High-level alarm with audible/visual notification

• All materials must be stainless steel or corrosion-resistant hardware suitable for wet/corrosive environments

• Contractor will furnish and install new lift station equipment including: (1) material grinder, (1) material auger, (3) bypass diverters, and (3) wet well pumps, and (3) spare wet well pumps that will not be installed.

2.3 Electrical and Controls Upgrades

• Upgrade wiring, conduits, and grounding per National Electrical Code (NEC) and National Fire Protection Act (NFPA) standards.

• Install new/refurbish distribution panel components or panel as needed.

• All Existing electrical power feeds are to be utilized unless they are deemed unsuitable.

• Replace the two incoming electrical power disconnects, the automatic transfer switch, and load side wiring with equipment and wiring that meets the new/upgraded voltage and ampere ratings.

• Provide upgraded lightning/surge protection and phase monitoring or inspect by a third party that the current lightning/surge protection system meets current NEC and NFPA standards.

• Implement/create a fail-safe logic (e.g., lead-lag pump alternation, high-level, and seal failure alarms).

2.4 Testing, Startup, and Commissioning

• Conduct hydrostatic and performance testing of all pumps and ensure proper flow is occurring on main discharge.

• Perform full functional testing of controls and alarms.

• Startup and field calibration by manufacturer’s representative.

• After 48 hours of operation contractor will return to retorque any equipment components deemed necessary by manufacture to comply with manufacture warranty requirements.

2.5 Training and Documentation

• Train facility maintenance staff (minimum 6 hours) on operation, maintenance, troubleshooting, and alarm response.

• Provide a preventative maintenance schedule to ensure all equipment warranties are met and within the manufacturer’s warranty guidelines.

• Provide three (3) hard copies and one (1) electronic set of: as-built drawings, O&M Manuals, equipment warranties (minimum 4 years on pumps/motors), pump curves, control schematics, PLC programming documentation/termination sheets/sequence of operation layout, and spare parts list.

3.0 Performance Requirements and Constraints

• All work shall comply with: Federal Acquisition Regulation (FAR), Bureau of Prisons policies, NEC NFPA 820 (fire protection for wastewater facilities), Maryland Department of the Environment regulations, and Occupational Safety and Health Administration (OSHA) standards.

• Work must be performed with minimal disruption to facility operations, and coordinate shutdowns with FCI Cumberland staff and the City of Cumberland wastewater governing body (typically during low-flow periods).

• Strict adherence to BOP security protocols: background checks, escorted access, no weapons, and contraband screening must be adhered to.

• Ensure that all OSHA regulations are adhered to.

4.0 Cleaning

• Upon completing the work and daily, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the Contracting Officer Representative. Restore all disturbed areas such as concrete patching, grading, vegetation, and/or gras seeding.

5.0 Requirements

• The contractor shall provide all pertinent proof of licenses, insurances and bonds before commencement of work.

• Contractor shall have a minimum of three years of documented experience doing projects of similar characters and scale.

• All installers/technicians shall be qualified and certified by the manufacturer to install, test, and certify all components and services rendered pertaining to this project. Such a certificate must be verified in writing by the manufacturer and submitted to the COR seven (7) days before the project starts.

• All seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, and Federal, State and Local codes and regulations will be adhered to during all phases of this project.

• Services and materials provided by the contractor will adhere to and shall be consistent with the most current industry standards and be recognized by the Underwriters Laboratories (UL).

• It is the contractor's responsibility to obtain permitting, should it be required. copies of all permits must be submitted to the COR upon receipt from local agency.

• All work, including contact with and handling of hazardous materials, the disturbance and dismantling of structures containing hazardous materials, and/or the disposal of hazardous materials, shall comply with the applicable requirements of 29 CFR 1926/1910 and 40 CFR 761. All Work shall comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent shall apply.

• The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work and shall hold the Government harmless for any action on the Contractor's part or that of the Contractor's employees or subcontractors that result in illness, injury, or death.

6.0 Submittals

• The contractor shall provide written submittals to the COR describing recommended equipment within (15) days from receiving the Notice to proceed for approval.

• All security clearance paperwork/documentation shall be submitted to the COR a minimum of (28) working day prior to the start of work.

• The Contractor shall provide to the COR three (3) copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

• Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution's Contracting Officer prior to the implementation of the requested change.

• It is the Contractor's responsibility to repair and/or replace any Government property damaged by contractors/subcontractors' employees. The damage will be corrected and restored to previous conditions at no cost to the Government.

• It shall be the Contractor's responsibility for obtaining all measurements and data requirements to comply with manufacturer's installation recommendations. All installations must be in accordance with product manufacture's recommendations.

7.0 Deliverables

• All materials/equipment required for work on this project are required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

• Any construction related deliveries which are directly shipped to the contractor must be unloaded by the contractor. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

• The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

8.0 Schedule

• Work Hours for the contractor are 6:30 AM – 3:30 PM, Monday -

Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

• Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself/herself, his/her employees, and his/her subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his/her subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

• Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institutional emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

• FCI Cumberland shall provide the neccessary escorting staff members daily to the Contractor and their assigned Field Technicians carrying out the prescribed work and will allow access to project related institution areas as needed.

9.0 Storage of Materials and Equipment

• All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. The size of the storage container will be determined by the contractor and the COR.

• The container will be secured using a padlock protocol with two locks to secure it.One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy-duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe and orderly fashion.

• All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of each workday. The Contractor shall be required to adhere to the institution’s tool inventory program as it pertains to their tools and equipment entering and exiting the institution. If a contractor owned storage container is to be used for tools, materials, and equipment for the duration of the project, the Contractor will be required to use an institution approved “Daily Inventory Check Sheet” for all items maintained in the container. The process for container tool accountability will require a Facilities Staff member, along with an overseeing Institution Shift Custody Lieutenant, to be present. The container will be inventoried and verified by the Contractor, the Facility Staff Member, and the Shift Lieutenant at the end of every work shift prior to locking the container shut.

• Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each workday all tools will be inventoried out on a daily tool inventory sheet and at the end of the workday all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each workday.

• All contractor-owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a “high risk” tool having a Federal Bureau of Prisons’ tool classification of Double

A. All contractors-owned extension cords used for this project will be required to exit the institution at the end of every workday for the duration of the project.

• All contractor-owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

10.0 Government Furnished Property

• Basic utility service of electric (120v), water, and restroom facilities will be provided by the Institution for the contractors.

11.0 Security Requirements

• The Contractor and his/her contracted workers shall have no contact with the inmates confined to this facility.

• The contractor and all subcontractor personnel must comply with

Homeland Security Presidential Directive 12 (HSPD-12), which mandates a standard for secure and reliable forms of identification for Federal employees and contractors. All personnel accessing the site must undergo the required background checks as per HSPD-12 guidelines. The contractor is responsible for ensuring that all personnel meet these requirements and maintain compliance throughout the duration of the project. Failure to adhere to these standards may result in the removal of personnel from the project and potential contractual penalties.

• All vehicle and pedestrian traffic are subject to search on FBOP grounds.

Items that are prohibited and not allowed are referred to as “contraband”.

Contraband items are listed under United States Title 18; this article will be made available to workers upon check-in and check-out of the FBOP property.

• Contractors will NOT be allowed to bring cell phones, cameras or two- way pagers into the Institution. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

• Contractors will be permitted to wear jeans in the institution, however, shorts, green, camouflage or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

12.0 Safety and Personal Protective Equipment

• All contractors and employees shall have and wear the required personal protective equipment (PPE) always prescribed by industry standards while on the job site. It is the responsibility of the contractor to provide all PPE equipment. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FBOP locks on the isolation point to prevent shock. All Lock-out/ Tag-out procedures will follow the institution Lock-out program.

• Site Supervisor ensures that fall protection systems are in place, equipment is inspected, and contractors are trained and compliant.

• Safety Officer monitors the overall safety program, provides additional training as needed, and handles incident investigations.

• All fall protection measures must comply with OSHA standards (29 CFR 1926.501) and any other applicable local, state, or industry-specific regulations.

13.0 Inspection

• When the Contractor considers the work complete, he/she shall submit a written certification to the Contracting Officer stating the Work has been completed and inspected for compliance with the Contract Documents; and the Work is ready for final inspection. The Contractor shall give the Contracting Officer a minimum of ten (10) workdays advanced written notice of the date on which the work will be fully completed and ready for the Government’s final inspection.

• The Contracting Officer and the COR shall verify the status of completion with reasonable promptness after receiving such certification.

• When the Contracting Officer finds that work is acceptable under the Contract Documents, the Contracting Officer will request the Contractor to complete all remaining closeout submittals and contract requirements, including but not limited to: GSA Form 1142

– Release of Claims, operating and maintenance manuals, record documents, warranties, guarantees, certificates, clearances, bonds and as-built drawings (pdf format and three (3) hard copies).

• When all work is acceptable, the Contracting Officer will issue a Certificate of Contract Completion, GSA Form 218, or other approved form to the Contractor for signature.

14.0 Acceptance

• After the work is fully accepted by the Contracting Officer, the

Contractor shall submit the final application for payment in accordance with procedures and requirements stated in the Contract requirements.

As required by the Contracting Officer, the final application for payment shall include affidavits that all bills have been paid. The Contractor’s submission of the final application for payment shall signify that the work is complete, and that the Contractor has vacated the Project work site.

15.0 Warranty

• The contractor shall warrant his workmanship for a period of two (2) years, from the date of acceptance by the Contracting Officer. The contractor agrees to repair or replace any defective materials and to correct any defective security work when given written notice by the Contracting Officer during this warranty period. The contractor also agrees to respond to these notices within five (5) calendar days and make all repairs as required for proper operation during this warranty period. All warranties shall be supplied by the contractor to the owner upon acceptance of the work. The warranty effective date shall begin on the date of acceptance.