SOW RBPF Marine Unit Boats Electronics - 06072026.docx

U.S. Department of State

INL Nassau

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL) U.S. Embassy – Nassau, The Bahamas

Electronics for the Marine Unit of the Royal Bahamas Police Force

SCOPE OF WORK

1.0 GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) develop policies and programs to combat international narcotics and crime. INL programs support two Department of State strategic goals: (1) reduce the entry of illegal drugs into the United States; and (2) minimize the impact of international crime on the United States and its citizens.

This initiative directly supports the America First agenda by strengthening our borders and protecting American communities from the devastating effects of illegal narcotics and transnational crime. By partnering with The Bahamas—a critical transit point for drug trafficking into the United States—we enhance our ability to interdict illegal drugs before they reach American soil. This investment in Bahamian law enforcement capacity reduces the burden on U.S. law enforcement resources, protects American lives from the opioid crisis and other drug-related harms, and ensures that foreign partners share responsibility for securing our hemisphere against criminal threats.

INL partners with allied governments to modernize and support their criminal justice systems and law enforcement agencies, creating a force multiplier effect that advances American security interests while promoting burden-sharing among regional partners.

2.0 DESCRIPTION

The International Narcotics Affairs Section (INL - U.S. Embassy, Nassau) requires electronic devices for the upgrade to four 41-foot Apostle Safeboat Interceptors of the Marine Unit of the RBPF, as provided in the Matrix of Section 5.1. The electronic devices will aid the vessels with enhancing security and facilitating interception of illicit trafficking along known smuggling route into the United States. This support will assist both the United States and Bahamian Governments’ efforts towards confronting criminal activity and illegal trafficking expeditiously.

The electronic devices will be used by the Royal Bahamas Police Force (RBPF) on the Law Enforcement Patrol Vessels for counter-narcotics operations and patrols in support of law enforcement and national security missions.

The contractor shall provide all required labor, personnel, management, materials, equipment and training to supply the INL Nassau/RBPF with the required electronic devices for all four RBPF 41-foot Apostle Safeboat Interceptors. The contractor will also have to make the appropriate travel arrangements to install the equipment as the boats are located in Grand Bahama, Great Inagua, Nassau and Exuma. The boat for Great Inagua is currently in Nassau, therefore travel will only be necessary to Grand Bahama, Nassau and Exuma. The contractor shall ensure that any required maintenance/warranty/guarantee services are available throughout the Bahamian islands.

THE SCHEDULE

3.0 TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

4.0 PERIOD OF PERFORMANCE

The contract shall be effective on the date of the Contracting Officer's signature and remain in effect until all requirements are received and accepted by the U.S. Government, not later than 90 calendar days from receipt of award.

5.0 DELIVERABLES AND SPECIFICATIONS

The Contractor shall provide to the U.S. Government the electronics devices in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of the devices and deliver them to the location set forth in Section 9, Place of Delivery, of this SOW. The firm fixed price shall include the devices, pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country. All manuals shall be furnished in English.

5.1 Matrix

EQUIPMENT

• 8A27 M (AGM) cranking battery

• 680 CCA @0*F cranking battery

• 900MCA @32*F cranking battery

• 92A.H @ 20Hr cranking battery

• Deep cycle/housing battery

TRAVEL

SHIPPING

5.2 ADDITIONAL REQUIREMENTS

· Operator Manuals – Contractor shall provide 1 Operator & Maintenance Manual for each electronic device (CD & Print-English).

· Four (4) days of operator and maintenance training to include (1) instructor for 26 students.

· Testing/Acceptance - The contractor must provide a Factory Acceptance Test Report demonstrating that the device was tested for use in its intended purpose & deemed operational prior to shipment; a Local Site Acceptance Test demonstrating that the devices & all systems were tested (after placement in the field) and deemed acceptable; and an Operational Acceptance Report demonstrating that the devices & all its systems are operational as designed and present no defects. Failure of any of these requirements may place the project on hold and require Contractor/direct factory intervention to perform necessary corrective actions and re-certify the unit. The devices will not be considered for final acceptance until they perform operationally for 30 consecutive days without corrective action required.

· Warranty & Maintenance Services - All warranty and maintenance services shall be fully described & specified in the respective Quotations, pursuant to the Offeror’s GSA Contract/Schedule.

· Provide Factory Warranty and Maintenance Services – (Contractors to describe all warranty periods, maintenance services, etc. with their quotation).

· Contractor performance entails compliance with all applicable requirements/regulations/laws of the United States Export Administration, and any other US or Bahamian licensing/governing authorities.

· Contract type shall be Firm Fixed-Price, including all direct costs, indirect cost, profit, taxes and other charges. The Price shall be FOB Destination to the specified location in The Bahamas. Items will be donated to the Bahamian Royal Bahamas Police Force (RBPF) for use in support of the International Narcotic & Law Enforcement Initiative.

· Fixed- Price must include compliance with all applicable requirements/regulations by the United States Export Administration, and any other US or Bahamian licensing/governing authorities. Contractors must comply with, or obtain all required licensing to transport, export, & train personnel with the electronic devices.

· Quoters must demonstrate that any required support services (warranty, maintenance, testing, etc.) can be provided on-site in The Bahamas (if required), including the ability to provide those services on a timely basis.

· Quotation Submission Requirements - The following must be included in the quotation:

· GSA Schedule Contract Number and expiration date; items quoted under this solicitation shall be on GSA Schedule at the time of award.

· Pricing for items requested above, using Contractor quotation format, and detailed explanation of warranty coverage.

· Delivery availability time.

· Completion of attached Defense Base Act Certification (DOSAR 652.228-70) (If on-site/The Bahamas services are required).

6.0 PRICE

The price shall include all direct and indirect costs, shipping, profit, export requirements, insurance, customs, local handling, delivery to destination in The Bahamas, travel and per diem. The price will not be subject to adjustment after the award. All charges for delivery and transportation to destination are the contractor's responsibility and must be prepaid.

7.0 WARRANTY

Equipment shall be covered by the manufacturer's standard warranty. The period of availability of repair parts shall be no less than 5 years. The contractor shall provide warranty documentation at time of delivery for each device.

The contractor shall be registered to do business in The Bahamas or partner with a registered business to provide maintenance, repairs, and spare parts. The contractor shall have a valid international warranty to coordinate replacement parts and services without incurring additional expenses for the end user.

8.0 AFTER SALES SERVICE

The contractor shall provide:

· A point of contact to address requirements and claims during contract execution and warranty period

· All original technical documentation (physical and digital)

· All updates, manuals, and updated databases for 5 years

· Invoicing to DOS/INL reflecting the proposal breakdown

· Representation for warranty, support, and training as agreed

9.0 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

Customs clearing and all local handling are the contractor's responsibility. The U.S. Government will assist in obtaining customs clearance and tax exemption certificates from the Government of The Bahamas. All goods and services shall be provided with tax exemption; INL/DOS shall not incur VAT, entrance, or any other related taxes.

10.0 SHIPPING INSTRUCTIONS

Delivery Address: INL Section U.S. Embassy Nassau, The Bahamas Attention: GSO Customs and Shipping Embassy of the United States #235 Shirley Street PO Box N-8197 Nassau, The Bahamas

TEL: 242-461-5200 EXT 5064 OR 5291

Email: NassauGSOShipping@State.gov Requirements:

· Send draft Bill of Lading at least 2 weeks before estimated ship date

· Provide ship date at least 2 weeks before arrival

· Ship cargo "Express Release"

· Provide name of shipping company, freight forwarder, trucking company, and local agent in advance

· All boxes and AWB must be marked as "Diplomatic Cargo"

· Consolidate entire shipment; partial shipments not allowed

· Submit shipping documents (original bills of lading, certificates of origin, commercial invoice) by courier to address above

· Wood packaging material must conform to ISPM 15 standards with appropriate markings

11.0 MARKING

Each box, carton, and package shall be marked as follows:

INL/Nassau Purchase Order No. [provided upon award] Box #__ of __ Improperly marked shipments may be rejected.

12.0 EXPORT COMPLIANCE

The contractor shall comply with:

· Arms Export Control Act (AECA) Sections 38-40 (22 U.S.C. 2778-2780)

· International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) Failure to comply shall result in contract termination. For additional information, see http://www.pmddtc.state.gov/.

13.0 INSPECTION AND ACCEPTANCE

Inspection and acceptance of the devices shall be performed by the U.S. Government upon arrival and installation of all devices at the designated destinations in The Bahamas. Payment shall be made following satisfactory inspection and acceptance.

Equipment shall be new; refurbished equipment is not acceptable. The contractor shall replace any defective items at no additional cost to the Government.

14.0 PLACE OF PERFORMANCE

Grand Bahama, Exuma and Nassau (New Providence) Islands. Exact locations to be provided upon award.

15.0 DELIVERY SCHEDULE

All training and equipment shall be delivered not later than 90 days from receipt of award.

16.0 PROJECT MANAGEMENT

The contractor shall:

· Provide a detailed list of items to be delivered, including serial numbers, for preparation of the donation letter to the Bahamas government

· Deliver equipment to locations provided by INL

· Provide INL with a report of students who attended training

17.0 EVALUATION FACTORS

Award will be made on an "all or none" basis to the lowest priced, technically acceptable, responsible offeror.

Evaluation factors:

· Compliance with technical specifications and warranty period

· Proposed delivery timeframe

· Technical specifications

· Offeror responsibility per FAR 9.1

· SAM registration (required unless exception in FAR 4.1102 applies) The Government reserves the right to reject incomplete quotations, non-compliant quotations, or quotations unreasonably high in price.

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