SOW - QIAGEN EZ2 Connect Fx.pdf

UNCLASSIFIED

EZ2 Connect Fx System

For the

LABORATORY DIVISION

Statement of Work

07/03/2025

SHOP-PR-25-1950

SCOPE

This is a contract is for purchase of EZ2 Connect Fx Instruments for the Federal Bureau of InvesƟgaƟon (FBI), Laboratory Division (LD), Biometrics Analysis SecƟon (BAS). This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

DescripƟon of Services/IntroducƟon This is a one-Ɵme firm fixed price Sole Source contract. The DSU has the need to purchase brand name only EZ2 Connect Fx instruments to support its laboratory operaƟons as the exisƟng instrument, the EZ1 is reaching end-of-life, is dated and is disconƟnued through the current supplier.

BACKGROUND

The DSU and DCU currently use EZ1 instruments to process evidenƟary samples. The instruments are used to extract DNA from evidence and, as a result, they are criƟcal to the DNA tesƟng process. Currently, the Qiagen instruments are the only DNA extracƟon robots validated for operaƟonal use. The current instruments are, however, being disconƟnued by the manufacturer. The manufacturer’s replacement instrument is the Qiagen EZ2 Connect Fx.

Applicable Documents N/A

REQUIREMENTS

These instruments are being procured for tesƟng, evaluaƟon and validaƟon purposes, in preparaƟon for the replacement of the enƟre fleet of operaƟonal instruments that are being disconƟnued by the manufacturer.

The DSU has previously validated extracƟon instruments offered by other manufacturers as well as earlier versions of these Qiagen DNA extracƟon instruments, and these instruments are the only ones in use operaƟonally in the DNA Casework Unit (DCU). While there may be other companies that can provide similar products, lengthy and costly tesƟng and validaƟon studies would be required of the instrument itself; and further evaluaƟons (and thus Ɵme and money) would be necessary to integrate a different DNA extracƟon instrument into the already opƟmized and streamlined laboratory process.

PERIOD OF PERFORMANCE

The period of performance for the EZ2 Connect instruments SOW is 12 months from 9/30/2025 to 09/29/2026

PERFORMANCE/TECHNICAL REQUIREMENTS:

1) The vendor must adhere to the following requirements:

• Be cerƟfied.

• Perform the appropriate configuraƟon of the EZ2 Connect instruments

• Provide the appropriate training to laboratory personnel for the successful operaƟon of the instruments.

2) Vendor must perform the annual prevenƟve maintenance EZ2 connect instruments to include, but not limited to:

• Cleaning the instrument

• CalibraƟng the instrument

3) Vendor must offer a 12-month warranty on services provided, to include a return visit within that Ɵme period to make repairs to instrumentaƟon.

Quote shall include informaƟon regarding all service rates. This is to include rates for travel, non-contract labor rates, emergency labor rates along with an explanaƟon regarding when and how the rates are applied. In addiƟon, vendors supplying a quote shall provide informaƟon regarding what services are covered and not covered.

EMERGENCY CONTACT EMPLOYEES

Emergency point-of-contacts and telephone numbers will be made available at contract award.

EVALUATION CRITERIA

The Government intends to award the maintenance service agreement on a best value approach. The following factors will be used for contractor selecƟon, listed in descending order of importance: (1) Technical Capability (2) Past Performance and (3) Cost.

Technical Capability. Vendors must demonstrate an ability to saƟsfy the above listed performance/technical requirements. Contractors must obtain a security clearance for access to the Laboratory facility. Contractors are required to give the FBI facility point of contact three-day noƟce prior to arrival to complete services.

Past Performance. This factor assesses the contractor’s ability to provide effecƟve services.

Quotes must demonstrate the contractor’s past performance by providing mulƟple references for work performed on similar equipment. Evaluators will contact these references to obtain informaƟon concerning past performance.

Cost shall be evaluated as an independent factor. In addiƟon, the evaluaƟon will include an assessment of the proposals for completeness, realism, reasonableness, and risk.

SECURITY REQUIREMENTS

The contract personnel shall comply with all Government and FBI security requirements while performing work under this contract, including those requirements pertaining to personnel security, informaƟon, and data security and access to Government faciliƟes. Only personnel approved by the FBI Security Division will be allowed access to FBI faciliƟes and are subject to rouƟne criminal and credit checks by the FBI.

CONTRACTING OFFICER REPRESENTATIVE (COR)

The COR will be idenƟfied via leƩer of COR delegaƟon authority for this contract. The COR is responsible, as applicable, for: receiving all deliverables, inspecƟng and accepƟng the supplies or services provided hereunder in accordance with the terms and condiƟons of this contract;

providing direcƟon to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluaƟng performance; and cerƟfying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligaƟons, contract terms, condiƟons, specificaƟons, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligaƟons or the Scope of Work, the CO shall issue such changes.

The COR for this contract is Terry PadgeƩ. She can be reached at: 703-632-7028

– tpadgeƩ@ĩi.gov.

CONTRACTING OFFICER (CO)

This contract will be administered by:

Kathryn Alix – kealix@ĩi.gov

Access to Federal Bureau of InvesƟgaƟon (FBI) LocaƟons

Performance under this contract will require access to FBI locaƟons to provide the necessary service, product, or perform some other official funcƟon of interest to the FBI. Requirements, as idenƟfied below, to include approval by the FBI's Security Division, must be saƟsfied prior to access.

Contractors who will require escorted access, to include short-term, intermiƩent, or infrequent access, to an FBI facility must complete an "Access of Non-FBI Personnel to FBI FaciliƟes, Background Data InformaƟon Form," (FD 816), a "Privacy Act of 1974 Acknowledgment Form" (FD 484) and two Fingerprint Cards (FD 258). Completed forms should be provided to the assigned ContracƟng Officer RepresentaƟve (COR) at least 10 days prior to required access.