SOW - Purchase and transportation of Aviation Jet Fuel services.pdf

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL) U.S. Embassy – Lima, Peru

Purchase and transportation of Aviation Jet Fuel services

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government.

Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer.

These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

(Rest of Page Intentionally Left Blank)

SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative.

Proposals relating to this notice shall be accepted, via email to the Contracting Officer and Contract Specialist, through:

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following date: TBD

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

Name: Kelly L. Byers Title: Contracting Officer E-mail: Byerskl@state.gov

Name: Fabiola Carrero Title: Administrative Assistant E-mail: carrerofe@state.gov

All items shown shall be performed and/or delivered at the designated point(s) described, within the time specified. No other exceptions or qualifications exist.

mailto:Byerskl@state.gov mailto:carrerofe@state.gov

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

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SECTION 3

DESCRIPTION OF REQUIREMENTS

GENERAL

The INL Lima Aviation Program provides operational, safety, maintenance, and logistical training support designed to strengthen Peru’s National police (PNP)’s capability to carry out aviation-supported law enforcement counternarcotics operations to include coca eradication, drug interdiction and other law enforcement of rule of law support. The Aviation Program consists of twenty UH-1H II helicopters, one C-208B, and one B1900 aircraft.

DESCRIPTION

Aviation program complies and follows the international standard rules, for better security of our aircraft to receive fuel Jet Turbo A-1 in optimal conditions at all facilities of refueling area to protect for any contamination, by regulating the integrity and good quality control. The vendor shall meet a prompt, cost-effective delivery, and effective customer service, while capturing economies of scale, ensuring compliance with applicable regulations also to transport aviation fuel in Lima, and locations east of the Andes and within the jungle such as Pucallpa, Puerto Maldonado, Tingo María at sharply discounted prices.

THE SCHEDULE

1. TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature. The contract will base year from the date of the contract award, with three-options years to renew.

3. SUPPLIES AND PRICING

The fundamental scope is to provide Jet A-1 Aviation fuel from the fuel refinery/plant to the destination and others meeting the international standards and norms inherent to the service with the vendors own or sub-contracted vehicles. The acquisition will be implemented at all costs and should include all necessary resources such as personnel, machinery, equipment, tools, supplies, and materials, insurance for its personnel, for the merchandise “Aviation fuel” and provided with all necessary facilities and requirements to enable it to make an adequate provision of Jet A-1 aviation fuel from the refinery in Peru at the Forwarding operating locations (FOL) in Lima, and locations east of the Andes and within the jungle of Peru.

The fuel Product custody shall be transferred to the Transportation Company for Aviation fuel upon load, to transpose the API valve coupled to the truck entering the tank and remain in their custody and responsibility until the time of discharge when passing through the same point. The transportation company for aviation fuel signs the waybill thus becoming responsible for the loaded product into its truck. The copy of the waybill of the (FUEL PROVIDER) will be held by the representative of FUEL PROVIDER, after receiving the product.

3.1 SPECIFICATIONS

Base Year (Pop: XXX 01 – XXX 31, 2024)

III. A. Standard Services - Base Year of Service - Estimated Quantities (The Base Year of the contract starts on the date of the contract award and continues for a period of 12 months.)

Description Estimated Yearly Qty

Unit Unit Price

USD

Monthly

Total Total Yearly Price USD

Jet A-1 Aviation fuel

To provide Jet A-1 Aviation fuel from the fuel refinery/plant to the final destination and others meeting the international standards and norms inherent to the service with the vendors own or sub-contracted vehicles.

Maximum (110,000 gallons)

Minimum (30,000 gallons)

Gallons $ $ $

2. Transportation of Jet A-1 Aviation fuel

To provide ground transportation services for Aviation jet from the fuel refinery/plant to the final destination and others meeting the international standards and norms inherent to the service with the vendors own or sub-contracted vehicles.

Maximum (30)

Minimum (09)

Lot $ $ $

Base Year Grand Total for All Services

Option Year 1 (Pop: XXX 01 – XXX 31, 2025)

III. A. Standard Services - Base Year of Service - Estimated Quantities (The Base Year of the contract starts on the date of

Description Estimated Yearly Qty

Unit Unit Price

USD

Monthly

Total the fuel refinery/plant to the final destination and others meeting the international standards and norms inherent to the service with the gallons)

Minimum (30,000 services for Aviation jet from the fuel refinery/plant to the final destination and others meeting the international standards and norms inherent to the service with the vendors own or sub-contracted vehicles.

Maximum (30)

Option Year 2 (Pop: XXX 01 – XXX 31, 2026)

III. A. Standard Services - Base Year of Service - Estimated Quantities (The Base Year of the contract starts on the date of

Description Estimated Yearly Qty

Unit Unit Price

USD

Monthly

Total the fuel refinery/plant to the final destination and others meeting the international standards and norms inherent to the service with the gallons)

Minimum (30,000 services for Aviation jet from the fuel refinery/plant to the final destination and others meeting the international standards and norms inherent to the service with the vendors own or sub-contracted vehicles.

Maximum (30)

Option Year 3 (Pop: XXX 01 – XXX 31, 2027)

III. A. Standard Services - Base Year of Service - Estimated Quantities (The Base Year of the contract starts on the date of

Description Estimated Yearly Qty

Unit Unit Price

USD

Monthly

Total the fuel refinery/plant to the final destination and others meeting the international standards and norms inherent to the service with the gallons)

Minimum (30,000 services for Aviation jet from the fuel refinery/plant to the final destination and others meeting the international standards and norms inherent to the service with the vendors own or sub-contracted vehicles.

Maximum (30)

Option Year 4 (Pop: XXX 01 – XXX 31, 2028)

III. A. Standard Services - Base Year of Service - Estimated Quantities (The Base Year of the contract starts on the date of

Description Estimated Yearly Qty

Unit Unit Price

USD

Monthly

Total the fuel refinery/plant to the final destination and others meeting the international standards and norms inherent to the service with the gallons)

Minimum (30,000 services for Aviation jet from the fuel refinery/plant to the final destination and others meeting the international standards and norms inherent to the service with the vendors own or sub-contracted vehicles.

Maximum (30)

Lot

In consideration of satisfactory performance of all scheduled services required under this Contract, the Contractor shall be paid a Firm Fixed Monthly-Price per Delivery Order in U. S. Dollars.

Base Year Total ((Pop: XXX 01, 2023 – XX 31, 2024)

Option Year 1 Total (Pop: XXX 01 – XXXX 31, 2025)

Option Year 2 Total (Pop: XXX 01 – XXXX 31, 2026)

Option Year 3 Total (Pop: XXX 01 – XXXX 31, 2027)

Option Year 4 Total (Pop: XXX 01 – XXXX 31, 2028)

GRAND TOTAL FOR BASE + ALL OPTION YEARS

3.2 CONTRACT TYPE:

Indefinite Delivery / Indefinite Quantity Contract

COR: FABIOLA CARRERO

3.3 PERFORMANCE WORK STATEMENT

The contractor shall adhere to requirements in the following paragraphs when providing the services. These paragraphs describe general product requirements, types of products that are considered to comprise each of the product categories, and guidelines for product support.

Below is the information of the Category and characteristics of the Turbo Jet-A-1

FLAMMABLE AND COMBUSTIBLE PRODUCTS

Hazardous liquids (including petroleum products) are classified as flammable and combustible. In these broad categories, there are several class designations based on a liquid's volatility.

Flammable and combustible liquids.

1. Class I has a flash point below 100°F (37.8°C) and a vapor pressure not above 40 pounds per square inch (absolute) at 100°F. Examples include gasoline, JP4 and avgas.

2. Class II has a flash point equal to 100°F (37.8°C), but less than 140°F (60°C). Examples include diesel, kerosene, and JP8.

3. Class III has a flash point equal to or greater than 140°F (60°C). Examples include JP5.

• Kerosene Kerosene is a combustible hydrocarbon liquid widely used as a fuel, in industry, and in households Kerosene is widely used to power jet engines of aircraft (jet fuel) and some rocket engines, but is also commonly used as a cooking, heating and lighting fuel. It is used as a cooking fuel in portable stoves for outdoor enthusiasts and is used as a heat source at construction sites and as a home heating fuel in portable and installed kerosene heaters.

• Jet Fuels or Aviation Turbine Fuel Jet fuel or aviation turbine fuel is a type of aviation fuel designed for use in aircraft powered by gas-turbine engines. It is colorless to straw-colored in appearance. The most commonly used fuels for commercial aviation are Jet A and Jet A-1, which are produced to a standardized international specification.

• Flash Point Avgas, -40°F, and JP8, 100°F.

• Petroleum product factors

Fuel API @ 60o F

Range

Average

Density @

15 oC (k

3)

Specifi c G ravit U .S. Gallon

Avgas (All) 60-

66.0 0.7160 0.7165 5.9747

Mogas

(All) 49-

58.4 0.7447 0.7451 6.2141

Jet Fuels:

JP4 45-

53.5 0.7641 0.7644 6.3760

F-24/

Jet A 37-

42.2 0.8141 0.8146 6.7933

JP5 36-

41.0 0.8198 0.8203 6.8408

JP8/

Jet A-1 37-

44.0 0.8057 0.8063 6.7232

3.4 SPECIFICATIONS

The primary goal of petroleum distribution should focus on initiating and maintaining an uninterrupted flow of "on specification" fuel with ground lines of communication as far forward as possible.

Any equipment problems must be properly documented on quality deficiency reports in order to ensure that the specifications to which company equipment is designed and manufactured meets operational requirements and to provide the DOS the ability to hold contract manufacturers accountable for defective equipment manufacturing.

Equipment maintenance, to include preventative. There are basic considerations for maintaining petroleum products in order to prevent contamination and keep products on specification. The product name and grade must be stenciled on storage tanks, tank compartments, vehicle manhole covers, pipelines, valves, loading racks, control valves and servicing units. For marking, labeling and placards refer to item VEHICLE MARKING AND LABELING, for instructions. In addition, refer to appendix M for placard identification numbers in cases where petroleum storage units must be placarded.

When loading and unloading petroleum products, the product must be the same as the product as in the receiving container. Type C test is required upon receipt of product into inventory [color, appearance, and American Petroleum Institute (API) Gravity]. Never carry mixed loads of fuel in multi-compartment tank vehicles.

Recirculation of fuel is vital to ensuring the cleanliness and quality of fuel issued meets Army and DOD standards. Recirculation is required daily, which ensures clean fuel is issued to the end user.

After recirculation, take a color and appearance fuel sample and observe it for color, brightness, and clarity. Also, if used for aviation refueling, an aqua-glo test must be performed. Do not use the fuel if it is contaminated. Information on recirculation procedures can be found in appendix P.

After loading and before discharging a tank vehicle, inspect the tank for water. If any water is found, drain, and remove it.

Foreign objects should not be carried in pockets or clothing when working around petroleum tanks.

Keep tools away from tank openings.

Keep hoses in storage compartments when not in use. Do not remove dust caps or plugs from nozzles until they are ready for use.

Product Quality Deficiency Reports (PQDR): A PQDR is a record and transmit of data regarding a defect or nonconforming condition, including deficiencies in design, specification, materiel, manufacturing, and workmanship. Anytime the equipment becomes unserviceable prior to its expected service life, a PQDR is submitted by the responsible officer of that site or equivalent.

Further information regarding the PQDR can be found in Army Regulation 702-7, Product Assurance Product Quality Deficiency Report. Jet Fuels or Aviation Turbine Fuel.

Jet fuel or aviation turbine fuel is a type of aviation fuel designed for use in aircraft powered by gas-turbine engines. It is colorless to straw-colored in appearance. The most commonly used fuels for commercial aviation are Jet A and Jet A-1, which are produced to a standardized international specification. Military organizations around the world use a different classification system of JP for jet propellant numbers. Some are almost identical to their civilian counterparts and differ only by the amounts of a few additives; Jet A is similar to F-24, Jet A-1 is similar to JP8, Jet B is similar to JP4. Other military fuels are highly specialized products and are developed for very specific applications. Jet fuels are sometimes classified as kerosene or naphtha-type. Kerosene-type fuels include Jet A, Jet A-1, JP5, F-24 and JP8. Naphtha-type jet fuels, sometimes referred to as "wide-cut" jet fuels, include Jet B and JP4.

There are several ways to check for product contamination in the field. Product temperature and gravity, visual checks, particulate contamination by color and the aqua-glo test all provide clues to product contamination.

These tests are given below:

When a shipment arrives at a class III facility, take the temperature and API gravity of the product.

Determine the API gravity of the product. Gravity indicates uniformity of fuel more reliably than its quality. If the API gravity is out of range of that of the expected product, or if the difference at the same temperature is greater than 1/2 degree, do not unload the product until it is laboratory tested, as it may be contaminated.

Visual checks are performed to view the proper color in a fuel, which indicates freshness and uniformity, but not quality. Look at the product carefully each time a transporter is loaded or unloaded. When the color is off, it does not necessarily mean the product is off specification.

However, it may show contamination or deterioration that may merit further investigation. If the fuel is cloudy or hazy, it probably contains undissolved water.

Particulate contamination may be determined using the color method/particulate rating guide in afield environment. Samples are checked against a color standard/particulate rating guide to determine if a product is suitable for use. This method does not replace requirement to have active filter separators checked every 30 days by a laboratory. The particulate contamination test is performed using the Millipore test kit.

The aqua-glo measures water in parts per million. Tests results in excess of 10 parts per million indicate aviation fuel is not suitable for Army use.

3.1.1 LABORATORY TESTS

Laboratory tests ensure fuels meet specifications, identify unknown products, detect contamination, verify unfavorable field tests, and provide the basis for disposition of unacceptable fuel. Laboratory tests include, but are not limited to, distillation, gravity, corrosion, water tolerance, particulate matter, freeze point, vapor pressure, gum content, tetraethyl lead, and sulfur.

Products shall be tested in accordance with the appropriate MIL-STD-3004 table before entry into and after discharge from a pipeline. For pipelines carrying aviation turbine fuels and automotive gasoline, laboratory facilities shall be made available to perform identification tests on products at terminals along the pipeline system.

Fuel must be tested by a laboratory when--

• Requested by petroleum offices.

• The quality of fuel is questioned, or it cannot be classified.

• It is determined that an aviation fuel may be contaminated or commingled. Do not use the suspected fuel unless laboratory tests prove it is usable.

• Commercial deliveries of bulk fuel are received and samples are required in accordance with AR710-2 and DA Pamphlet 710-2-1.

• Additional requirements are detailed in MIL-STD-3004.

3.1.2 PRODUCT RECLAMATION AND DISPOSITION CONSIDERATIONS

When a DLA-owned product does not meet specification limits at intermediate storage points, the activity having physical, possession of the product will contact the DLA Energy, for a decision about its use or disposition.

When an Army-owned product does not meet use limits at the location of use, the USAPC shall be contacted for a decision concerning its use or disposition. The request for disposition instructions should include the following information:

• Specification and grade.

• Quantity.

• Location.

• Date of receipt.

• Name of manufacturer, contract number, batch number, qualification number, and date of manufacture.

• Type of container or storage.

• Accountable military department.

• Need for replacement product.

• Detail laboratory test results.

• Recommended alternate use, disposition, or recovery measures

3.1.3 VEHICLE MARKING AND LABELING

B-1. Specific markings are required on all vehicles transporting hazardous material. The following are the required markings and their specifications:

FLAMMABLE - marked on both sides and the back of the tank body, stenciled in block letters and numbers, 6 inches (152.4 mm) high and shall be of a color that contrasts with the background for visibility.

NO SMOKING WITHIN 50 FEET – marked on both sides and the back of the tank body, stenciled in block letters and numbers, 3 inches (76.2 mm) high and shall be of a color that contrasts with the background for visibility .

(Number) GALS – marked on both outside triangular guards near the manhole cover, with the gallon capacity stenciled in block letters and numbers, 2 inches (50.8 mm) high and shall be of a color that contrasts with the background for visibility.

Military symbol for the type of fuel the tank contains, (e.g., JP8), marked on both sides of the tank body, vertically centered toward the rear of the tank. These markings should be 6 inches (152.4 mm) high for semitrailers, 4 inches (101.6 mm) high for trucks, and 3 inches (76.2 mm) high for two-wheeled trailers and shall be of a color that contrasts with the background for visibility.

EMERGENCY FUEL SHUTOFF (method of operation) – marked adjacent to each emergency fuel shutoff control in block letter also indicating method of emergency fuel shutoff operation, e.g., Push, Pull, Turn, etc. It shall be marked in letters at least 2 inches (50.8 mm) high and shall be of a color that contrasts with the background for visibility.

B-2. Each bulk transport vehicle containing any quantity of a hazardous material must be placarded on each side and each end with the type of placards.

Visibility and display of placards: Each placard on a transport vehicle must—

• Be securely attached or affixed thereto or placed in a holder thereon.

• Be located clear of appurtenances and devices such as ladders, pipes, doors, and tarpaulins.

• UN Number, the four-digit numbers that identify hazardous materials, and articles (such as explosives, flammable liquids, toxic substances, etc.) 1863 for Jet Fuels, 1993 for Diesel, 1201 gasoline, and 1203 for Avgas 100.

3.1.4 STORAGE TANK MARKING AND LABELING

B-3. Identify all pipelines and tanks as to product service by color coding, banding, product names, NATO designation, and directions of flow in accordance with MIL-STD-161G, Identification Methods for Bulk Petroleum. Mark valves, pumps, meters, and other items of equipment with easily discernible painted numbers or numbered corrosion-resistant metal or plastic tags attached with a suitable fastener. Ensure numbers correspond to those on the schematic flow diagrams and other drawings for the installation.

3.1.5 MARKINGS

B-4. Storage tanks must have the NATO fuel designation stenciled on each tank, along with the US designation (e.g., JP8 F-34; JP5 F44). Provide identification banding or coding on tanks and piping according to MIL-STD-161G.

3.1.6 IDENTIFYING COLOR

B-5. The method prescribed in MIL-STD-101C, Color Code for Pipelines and for Compressed Gas Cylinders, pertains to petroleum products and hydrocarbon missile fuels and is intended to reduce the chances of accidental mixing of products during operation of permanently installed military bulk storage and dispensing systems. MIL-STD-101C permits only the use of "yellow" as the identifying color for petroleum products and hydrocarbon missile fuels. All other colors will be removed or obliterated. In addition, MIL-STD-101C discusses general and detailed requirements as well as product groups and size of letters a

5 PERFORMANCE WORK STATEMENT

This section discusses general instructions and minimum procedures to be used in performing quality assurance/surveillance functions of petroleum products.

Quality assurance (QA) is a planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; that products and services conform to established technical requirements; and satisfactory performance is achieved.

Quality surveillance (QS) is the aggregate of measures (blending, stock rotation, sampling, etc.) used to determine and maintain the quality of product receipts and government-owned bulk petroleum products to the degree necessary to ensure that such products are suitable for their intended use.

5.1 PREPARATION FOR DELIVERY

DELIVERY AND UNLOADING PROCEDURES

The Proportional Bulk Petroleum Products Delivery and Unloading Checklist a guide to the fuel technician, to receive and supply your product.

J-1. When preparing for delivery, perform the following checks:

1) Is measuring, tested, measuring and testing equipment on hand and useful?

2) Has the receiving tank been measured to determine if there is room to receive the programmed amount?

3) Are the documents responsible for accurately recording the responsibility of the transfer from the sender to the recipient?

J-2. Before downloading perform the following checks:

1) Have the supplier's delivery documents been reviewed to verify that they are complete?

2) Has the delivery carrier been seen at the correct location?

3) Have the proper fire extinguishers been placed and have the NO SMOKING / FLAMMABLE signs?

4) Has the delivery carriage been properly bonded and grounded?

5) Have the fittings, manhole cover and valve seals been inspected for detect defects?

6) Have the cargo hatches or manhole cover been opened to determine the level of product?

7) Is the product clear and shiny when viewed through a clean bottle?

8) Has the supply tank been checked for water using paste to find water on the manometer bar or tape?

9) Has the temperature of the cargo been determined at the time of delivery?

10) Has the cargo tank been measured to determine the quantity?

11) Has API Gravity been done?

12) Has the measured volume been corrected at 60°F in accordance with DA Pamphlet 710-2-1 and the applicable TM?

13) Have quantity surveillance samples been taken?

J 3. During the unloading operations, carry out the following checks:

1) Are the personal receiver and transportation driver on standby?

2) Is traffic being controlled to avoid the drop area as much as possible?

3) Are dispersal operations suspended during unloading operations?

J-4. After downloading the payload, perform the following checks:

1) Has the delivery transportation been inspected to ensure that the fuel tank is charge is completely empty?

2) Was the vehicle ground disconnected and discharge hoses secured?

3) Has the receiving tank been gauged?

4) Compare the amount received against the amount shipped. investigate any discrepancy.

5.2 STANDARD SPECIFICATIONS ARE OUTLINED BELOW

Each sample shall be assigned a serial number that shall be determined by taking the calendar year as the prefix number and assigning consecutive numbers as the samples are submitted. For example, the first sample submitted in 2003 would be 03-1, the second 03-2, and so forth. Such sample numbers shall be shown on the sample identification tag and all shipping documents and correspondence pertaining to the sample.

4-140. No person should be permitted to draw a fuel sample unless they are thoroughly familiar with and can satisfactorily perform all required sampling as outlined in this section. The importance of good sampling techniques cannot be overemphasized. If a sample submitted for testing does not truly represent the sampled product, the value of the test is lost.

5.3 TESTING PETROLEUM PRODUCTS

4-141. Quality surveillance testing represents the balance between good QS practices, cost of quality, and associated risks, and the need to confirm adherence to specification requirements through full specification testing. Only by thorough testing procedures can quality surveillance be maintained.

5.4 MANAGEMENT TOOL FOR THE LEADER OF THE FUEL SECTION

This appendix provides a tool for Fuels Section leaders to manage monitoring operations in their organizations. This list is not entirely inclusive.

O-1. Basic principles:

1. Are fuel gauges on hand?

2. Have thermometers been checked?

3. Are the API Gravity tables, 5B and 6B, available?

4. Was the API gravity of the fuel corrected to 60°F?

5. Was the fuel visually inspected prior to receipt?

6. Is only one fuel handled in the system?

7. Are the fuels recirculated?

8. Are packaged products inspected every 90 days?

9. Does the unit have INSTRUCTIONS for resupply operations?

P-2. Protection and security:

10. Are fuel systems properly grounded?

11. Are fire extinguishers accessible/available?

12. Is the fire extinguisher correct for the class of fire?

13. Are there receptacles for rags and collection of debris and spills in the storage areas job?

14. Are the staff trained in first aid procedures?

15. Are there control and security measures?

Q-3. Sampling and measurement:

16. Has DD Form 2927 (Delivery Label) been completed and attached to the sample?

identification of the sample of fuels and lubricants)?

17. Is a record of sample submissions maintained?

18. Are laboratory analysis reports available?

19. Do linear gauges go to 1/8 inch?

20. Are meter readings repeated until two are the same?

21. Are pastes used to detect water and gasoline?

22. Are readings being taken on the opening and closing balance meters?

23. Has Form DD 2921 (Petroleum Products Physical Inventory) been prepared, with indicator, API and temperature data, and on file?

24. Does the volume correction apply to quantities of 3,500 gallons or more when dispatched and in end-of-month inventory?

R-4. Filter/Separator:

25. Is the equipment properly grounded?

26. Is the date (month and year) of the last modification of the filter elements printed on the in the team?

27. Have the filter elements been changed in the last 36 months?

28. Is there a record of differential pressure readings available?

29. Are filter effectiveness samples sent monthly for testing?

30. Are the sample reports (Combustibles Lab Report) on file?

O-5. Field Operations:

31. Are support requirements (material handling equipment, trailers, trains and fuel vehicles)?

32. Is the area sufficient for the equipment?

33. Are low areas for fuel storage avoided?

34. Is the location reasonably level?

35. Are they berm liners, drip pans, spill kits; (materials absorbents, etc.), ground rods, and fire extinguishers in place?

36. Is the traffic flow one way and are signs posted?

O-6. Quality surveillance:

37. Are the fuels recirculated?

38. Are fuel handling systems inspected?

39. Is reference made to the one demonstrated in the INSTRUCTIONS of the unit?

40. Are samples taken for field tests?

41. Does the unit maintain a fuel sample log?

42. Have laboratory reports been reviewed and are they available?

43. Is the Aqua-Glo performed and is a record kept?

O-7. Environmental Protection:

44. Does the unit have procedures to report to the Command in its INSTRUCTIONS?

45. Are procedures for various operating environments listed in the INSTRUCTIONS of the unit?

46. Is the contact information for the Unit Security Officer available?

47. Is containment and cleanup equipment included for the operating environments of field in the INSTRUCTIONS for the unit?

48. Does the INSTRUCTIONS for the unit meet the local, state, or state environmental requirements and the host country?

O-8. Responsibility:

49. Are gains and losses reviewed and within tolerance levels?

50. Are the credit cards and airline cards in the property account of the company unit?

51. Is the INSTRUCTIONS for the unit on fuel accounting updated?

52. Are the accounting receipts and issuance documents complete and readily available according to the regulation?

53. Does the volume correction apply to quantities of 3,500 gallons or more when issue and at the end of the month inventory?

54. Are inventories made and documented?

55. Are all inventory reports and charts in accordance with the guidelines?

56. Are the month-end reports sent, within three business days, to the authority approval for action?

6. ADDITIONAL REQUIREMENTS

6.1 DELIVERY SCHEDULE:

Fuel shall be delivered to location set forth in Section 6.2

A. Request for delivery of fuel to Lima, Peru will be scheduled 05 business days in advance via email by carrerofe@state.gov and delivered within 03 business days of the request.

B. Request for delivery of fuel to locations east of the Andes to the following cities: Aguaytía, Ciudad de Constitución, Mazamari, Palma pampa, Pichari (cusco), Pucallpa, Puerto Maldonado, Puerto Pisana, San Alejandro, Santa Lucía, Tingo María, San Francisco will be scheduled 05 business days in advance via email by carrerofe@state.gov and delivered within 05 business days of the request.

6.2 PLACES OF DELIVERY

Fuel shall be delivered to the following addresses:

A. Callao : Base Área de la FAP, Grupo 8, Hangar Americano (Av. Elmer Faucett s/n , Callao, frente al Gobierno Regional del Callao)

B. Locations at east of the Andes and within the jungle

i. Pucallpa – Jr. Maria Lozano s/n Urb. Villa Corpac (Yarinacocha ) Pucallpa

ii. Puerto Maldonado – BAMAL Base Fuerza Aérea , Puerto Maldonado

iii. Tingo María – Av. San Martín 205 Urb Los Laureles , Tingo María

Purchase Order No. ___________ (to be determined upon award)

7. ACQUISITION METHOD

The U.S. Government is conducting this acquisition as a Full and Open Competition utilizing the procedures of FAR Part 6.

8. AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this RFQ. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges, export requirements, insurance, etc. The price will not be subject to adjustment after award.

9. PAYMENT TERMS

Net 30 days, upon satisfactory receipt of goods or provision of services and receipt of an accurate invoice.

10. EVALUATION CRITERIA AND FACTORS

This is a firm –fixed contract based on indefinite deliverable / indefinite quantity amounts based on lowest price technically acceptable evaluation criteria.

The Government reserves the right to reject proposals that are unreasonably low or high in price.

The Government will determine acceptability by assessing the offeror's compliance with the terms of the RFQ.

The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

Adequate financial resources or the ability to obtain them;

Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

Satisfactory record of integrity and business ethics;

Necessary organization, experience, and skills or the ability to obtain them;

Necessary equipment and facilities or the ability to obtain them; and Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

11. QUALIFICATIONS OF OFFERORS

Offerors/quoters must be technically qualified and financially responsible to quote for this solicitation. At a minimum, each Offeror/Quoter must meet the following requirements:

(1) Be able to understand written and spoken English;

(2) Have an established business with a permanent address and telephone listing;

(3) Be able to demonstrate 10 years prior experience with suitable references;

(4) Have the necessary personnel, equipment and financial resources available to provide the items solicited;

(5) Have all licenses and permits required by local law;

(6) Meet all local insurance requirements;

(7) Have no adverse criminal record; and

(8) Have no political or business affiliation which could be considered contrary to the interests of the United States.

(9) Fuel and fuel transportation services must be insured.

(10) Vendor must be registered on SAM.GOV