SOW Puerto Viejo Police Station.pdf

SECTION C - STATEMENT OF WORK

Construction Services Puerto Viejo Fuerza Pública – Police Station Remodeling

Contents

1.0 Introduction ............................................................................... Error! Bookmark not defined.

2.0 Background

3.0 Scope

4.0 Points of Contact (POC)

5.0 Period of Performance (POP)

6.0 Site Location

7.0 Type of Contract

8.0 Educational/Skills Requirements:

8.1 Quality Control

9.0 Construction Standards

9.1 Site Visits:

9.2 Trip Reports

9.3 Monthly Status Reports

9.4 Weekly Updates

9.5 Maintenance Plan/Checklist

9.6 Site Reconnaissance

9.7 Existing Conditions

10.0 Safety Requirements

11.0 Licensing Requirements

11.1 Planning Documents and Deliverables

11.2 Significant Evaluation Factors and Checklist

11.3 Cost Estimate

12.0 Deliveries or Performance Schedule

13.0 Performance Evaluation

14.0 Invoicing Plan

15.0 Program Expansion ................................................................. Error! Bookmark not defined.

16.0 Definitions

1.0 Introduction

The U.S. Department of State (DoS) is the lead institution for the conduct of American diplomacy with its mission to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world.

Bureau of International Narcotics and Law Enforcement Affairs (INL), under the Under Secretary for Democracy and Human Rights works to keep Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL assist host countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores and enhance the host nation’s capacity to deliver services to their citizens.

2.0 Background

INL, in cooperation with the Government of Costa Rica, is providing funding and technical assistance in the construction of a Fuerza Publica Police Station Remodeling project that will be located at Puerto Viejo Beach, at Limon Province.

Currently Puerto Viejo does not have a police station to attend to people in case of an incident. The impact of this project is expected to bring tranquility to the inhabitants of this place. The site is located approximately 58.4 km away from Limon City.

Activities such as environmental study, geotechnical study, field survey, and CFIA permits already has been approved. The approved drawings and the SETENA´s environmental approval will be delivered to the Contractor.

2.1 Construction Contractor’s Role and Responsibilities

The Construction Contractor’s role (hereafter referred to as the Contractor) shall consist of providing services for the construction of the Puerto Viejo Fuerza Publica Police Station Remodeling resulting in the delivery of a full functioning system, and may to include, but not be limited to, verification of the design practicality, product submittals, all fabrications, shop drawings, equipment, transportation, tools, materials, labor, Bill of Quantity (BoQ), manpower estimates, schedules, cost estimates, Quality Assurance Surveillance Plan (QASP), reports, invoices, operations & maintenance manuals, spare parts, attic stock, and As-Built drawings.

The Contractor shall submit two (2) CV (Curriculum Vitae) packages for each required discipline to INL. The packages shall contain the following minimum information:

a. Most recent professional experience

b. Education, including all relevant degrees awarded and institutions attended with dates.

c. Copies of all current certifications and licenses

d. Relevant work experience for the past five years

e. Copy of engineering/construction report written by the candidate.

f. The Contractor shall identify a Project Manager/Lead Engineer as a POC (Point of Contact) to coordinate with INL for the submission of candidates. The Project Manager will reside in Costa Rica during the entire construction process and be present at the site while construction works are in progress. If the individual identified meets the minimum qualifications outlined in the solicitation for both the Project Manager and Lead Engineer positions and is identified as such in the bid response, then INL will consider approving one individual for both positions.

g. The Contractor shall provide pricing for all activities related to this project resulting in a full functioning system

h. The pricing schedule shall be inclusive of all direct and indirect costs to place the required staff on the project. The Contractor assumes all expenses for its engineering staffs, including but not limited to: travel to project sites (air, automobile, etc.)

accommodations, per diem, security (if required by the Contractor), communications (telephone, computer, etc.).

j. The US Government will not assume any costs over and above the pricing schedule submitted on the Contractor’s proposal.

k. The Contractor shall provide the following documents with the proposals for review by INL:

a. Quality Assurance Surveillance Control Plan (QASP) - The QASP describes the internal staffing and procedures that the prospective provider will use to meet the quality, quantity, timeliness, responsiveness, customer satisfaction, and other service delivery requirements in the SOW.

b. Site Safety and Health Plan (SSHP) – The SSHP describes the potential hazards of the work site, along with all company policies, controls and work practices selected to minimize those hazards. The most important factor in reducing workplace injuries is implementing the plan. Implementation requires management's commitment to provide adequate resources for training, accountability, self audits, and employee involvement.

c. Past Performance – Provide examples of past performance within the past five

(5) years previous performance on work comparable to that being competed for the purpose of predicting the quality of future performance relative to other offers.

d. Management Plan - Contractor in the management plan must address in the form of a narrative critical project phases for example, activities to be addressed may include, a description of the access to the site by workers, material delivery, shut downs of services during the construction, applicable codes (welding code etc.), construction/remodeling activities, fabrication, manufacturing, assembly, and storage areas needed, utility requirements (power )etc. The processes addressed are those necessary to fulfill contract management responsibilities and ensure that performance is adequately monitored

3.0 Scope

This Statement of Work (SOW) is being provided by the Department of State (DOS), Bureau of International Narcotics and Law Enforcement Affairs (INL), to outline the requirements for the construction of Puerto Viejo Fuerza Publica Police Station Remodelig located in Puerto Viejo City, within the Talamanca Cantón, at Limon Province, Costa Rica.

The Contracting Officer, in concurrence with the project COR, shall hold final approval on all the Contractor’s personnel to be used in the implementation of this contract, establish work tasking requirements, and receive and review all reporting documentation. The Contractor shall submit their proposal based on the CLIN’s noted below.

3.1 CLINS DISCRIPTIONS

CLIN0001 – Construction Services

It is INL’s desire that the Contractor will work with local suppliers to construct a Puerto Viejo Fuerza Publica Containers Police Station that will meet the outlined requirements for Fuerza Publica – Ministry of Public Security.

The preferred construction firm (hereafter referred to as the Contractor) will be licensed and certified to perform engineering and construction services in the country of Costa Rica.

INL would prefer that the company or subcontractor is locally based and that it has the Contractor’s representative based in Costa Rica at the time of construction. The Contractor will be required to supply qualified in-house engineering personnel, project management oversight, and quality assurance/quality control, and safety monitoring.

Upon INL’s approval of required submittals, the Contractor shall construct the Puerto Viejo Fuerza Publica Police Station Remodeling on the selected site in full compliance with the approved design.

Any variances from the approved package must be submitted in writing to the CO and receive written approval prior to continuing the construction.

CLIN0002 – DBA Insurance

Defense Base Act (DBA) Insurance – DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S. overseas contracts over US$3,500.00. DBA insurance is also required for all Host Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas unless waved by the Department of Labor (DOL). Only the countries listed currently on the DOL’s Active DBA Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs). See website for country waivers:

https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm). The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and

HCN and TCN (if applicable by local law) working under a U. S. contract shall be included and covered under the DBA.

The DBA insurance may be obtained from any authorized DBA insurance broker, see Sub-Section

I.14, FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR

1984). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing Schedule.

DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and a paid invoice) within 15 calendar days from the date of award.

Costa Rica is not currently included on the DOL’s active waiver list, therefore DBA insurance is required for all employees working on the contract

3.2 Project Summary

The following information is provided as a guideline to the construction:

The project will include the construction of an Independent Platform, including the following deliverables according to the Drawings and Technical Specifications:

a. Construction Schedule: The Contractor shall prepare a Construction Schedule no later than 15 calendar days after NTP on the contract; The Construction Schedule shall include a schedule of all activities for all tasks. The Construction Schedule shall reflect current Government requirements, products, and effort. The Construction Schedule is preferred to be resource loaded but must identify priority tasks, critical milestones, present task dependencies, identify any constraints which could affect the completion of the products agreed upon and identify the critical path from award to project completion and demobilization of personnel and any related support equipment. The Contractor shall update and submit updated Construction Schedule with the monthly status report.

b. SETENA´s sign

The contractor shall supply and install the SETENA´s sign before starting the construction.

The information that shall have the sign will be delivered by INL.

c. Topographic Verification

This includes the topographic verification of the property.

d. Existing Foundation Reinforcement or Improvement

The project will include the reinforcement of the existing short piles already giving support to the containers in case it will be needed to the existing piers must be reinforced or replaced, so additional foundations must be considered in case it will be needed.

e. Foundations This item includes the new foundations that shall be built according to the drawings.

f. Parking and Sidewalks

The contractor shall build the sidewalks and the 7600 Law Parking with Brushed concrete finish. The other part of the parking lot will be filled with geotextile and a ballaster layer compacted.

g. Terrace and Ramp- Structural Steel for Plastic Board

This includes the construction of a structural deck that will be made structural steel pipes, it will be anchored on concrete foundations and welded on its elements.

h. Structural Roof Cover This includes the construction of the structural roof for the Terrace and cover that must include galvanized coated structural steel pipes, all joints must be welded. The roof cover must be polycarbonate cellular panels.

i. Containers Outside Remodeling

The two 40 ft shall include an exterior removal of existing paint by abrasive method. Also, the contractor shall apply two layers of anticorrosive and two layers of exterior paint color to be defined by COR.

j. Containers Inside Remodeling The contractor shall install 1'' thick internal polyisocyanurate Insulation sheet and 12 mm thick Gypsum finished and painted with two layers of Goltex paint of Sur. All the electrical and mechanical systems lines, it must be installed within the walls and within the floor of the containers. All the existing windows shall be Akari.

k. Electrical System

This includes all the main electrical connection to the containers. Inside the containers an electrical board must be included, and all the wiring must be inside an UL certified pvc conduit, all the design must comply with the National Electrical Code. System must include lighting, electrical outlets, and the electrical connection for the air conditioning system.

l. Mechanical Systems This includes all the lines, potable water, wastewater system (treatment plant), storm water system. The mechanical system will include two rest rooms outside the containers that will be used by the people that will come to the Police Station. There will be also a bath room (shower only for the maintenance of the waste water treatment plant) that is external and will comply with all national codes and regulation.

m. Exterior Restroom and Bathroom This includes the construction of two external bathroom made of structural steel pipe 100mmx100mm equal or similar to Durock panels for the walls. Also, the roof structure must be constructed of structural steel pipe 100mmx150mm, the roof cover must be made of a thermal isolated panel of 50mm in thickness.

n. Perimeter Fence This includes a perimeter fence that will have a plastic-coated fence and structural columns, this system will include the concrete for all columns foundation and all the accessories to set in place the fences pieces.

o. Training and O&M Manuals The Contractor is responsible for providing on-site Operations and Maintenance (O&M) training to the end -user. Training should include instructions on how to operate and maintain all equipment provided and installed by the contractor. Contractor is to provide hard copies of O&M manuals to the end-user during training and should provide an electronic copy of manuals to the COR.

4.0 Points of Contact (POC)

Points of Contact for this solicitation are:

Name: To be assigned by INL Position: CO Email: To be assigned by INL

Name: To be assigned by INL Position: COR (To be assigned by INL) Email: To be assigned by INL

Name: Christian Bravo

Position: Procurement and Budget Supervisor Email: BravoCA@state.gov

Name: Oldemar Brenes Position: Construction Advisor Email: obrenes@atsgcorp.com

4.1 Contracting Officer’s Representative (COR)

The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract. The COR is designated as the authority to act for the Contracting Officer in matters concerning technical clarification, inspection, and acceptance of the Contractor's performance under this contract. The COR will coordinate all work with the Contractor during the term of this contract. In no instance is the COR authorized to alter the contract's terms or conditions, including the design to budget parameter. Such changes must be authorized by the Contracting Officer in a written modification to the contract. Reference to the project architect within documents incorporated into this contract shall be read to mean COR.

5.0 Period of Performance (POP)

The Period of Performance for this requirement is 60 calendar days from the issuance of the Notice to Proceed. The Bidder is required to provide a Proposed Construction Schedule that adheres to the estimated timeline. Deviations due to weather or site conditions from the Bidder's Proposed Construction Schedule will be reviewed and considered by the CO on a case by case basis.

6.0 Site Location

a. Construction Services will be performed at the selected site in (Puerto Viejo, Talamanca

Cantón, Limon Province, Costa Rica)

b. The Contractor will coordinate and obtain approval for all site visits during the design process with INL and the – Puerto Viejo Station Containers Remodeling. Contractor will need to coordinate and provide first name, last name, date of birth, and nationality of all people requiring access to the construction site at least five days prior to access. During the initial visit, INL will support Contractor in gaining written approval to streamline future site visits.

c. The Point of Contact for the coordination of construction is:

Name: To be assigned by INL Position: COR nominated Email: To be assigned by INL

Name: Christian Bravo

Position: Procurement and Budget Supervisor Email: BravoCA@state.gov

Name: Oldemar Brenes Position: Construction Advisor Email: BrenesOA@state.gov

7.0 Type of Contract

This will be a Firm Fixed Price contract. No additional sums will be payable due to escalation in the cost of materials, equipment, or labor. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Modifications to the contract pricing or duration of services shall be authorized by the CO (Contracting Officer). The Contractor shall not deviate from the terms of the contract. Any deviation by the Contractor without written documentation and authorization from the CO will put the Contractor at risk.

8.0 Educational/Skills Requirements:

The Contractor shall make available qualified Engineers for the construction of on Sea Independent Platform or related maritime structures or infrastructures.

The Contractor shall submit candidates within required engineering disciplines and with the minimum qualifications outlined below:

a. BS in Engineering –Civil and Structural. BS degrees in one or more of the categories will be considered on an individual basis.

b. Five years of verifiable experience working in their assigned discipline area.

c. Intermediate to advanced skills with construction and scheduling control and construction activities supervision.

d. Verifiable ability to produce clear and concise inspection reports.

e. Interagency Language Roundtable (ILR) Level 3 – Professional working proficiency of English language.

8.1 Quality Control

Quality Control Plan (QCP) - The QCP describes the internal staffing and procedures that the prospective provider will use to meet the quality, quantity, timeliness, responsiveness, customer satisfaction, and other service delivery requirements in the PWS/SOW.

The contractor will be solely responsible for the quality of the work whether done by his direct employees or subcontractors and, therefore, any damage, defect, necessary repair, or improperly completed parts of the work including subpar finish work will be his responsibility. Quality will be determined by technical specifications of the project corresponding to the Costa Rican Government norms.

The acceptance of work by the CO will not exempt the contractor from complying with codes and norms corresponding to design and construction. The contractor must check the designs parameters given by requesting office; in the event errors or inconsistencies are found, he must indicate them in his proposal and in the technical volume and propose correction options and their costs.

9.0 Construction Standards

The Contractor shall adhere to any applicable Costa Rica construction codes and/or the International Building Codes (IBC) (whichever is the most stringent) as applicable when performing the construction of the Puerto Viejo Fuerza Publica Police Station Remodeling. Exceptions to using the code must be requested in writing and approved by the Contracting Officer (CO) or their designated representative. Other applicable standards shown below are not all-inclusive and are to be used for project design and construction as appropriate:

Other applicable reference standards for design and construction are, as appropriate:

a. American Concrete Institute (ACI)

b. Underwriters Laboratories (UL)

c. American Standards for Testing and Materials (ASTM)

d. Manufacturer’s Operations and Maintenance (O&M) manuals

e. All applicable local & national codes and standards specific to the nation and project.

9.1 Site Visits:

a. The Contractor shall include in their cost proposal all site visits required for the construction of the Puerto Viejo Fuerza Publica Police Station Remodeling.

b. The initial site visit shall be conducted in conjunction with either the INL CO, COR and/or

Program Manager.

c. The final visit will be initiated upon completion of the project. The focus of the final visit is to verify the quality of work and that the work was performed in compliance with the design drawings as approved by INL.

d. The proposal should include the cost of travel, lodging and sustenance during all site visits.

The proposal should also identify the anticipated number of days on site by project personnel.

9.2 Trip Reports

Trip Reports (electronic) shall be in sufficient detail to identify dates, locations, points of contact, attendees, directions received, and areas of concern and salient items of interest identified at the meeting or on the trip. All minutes or trip reports shall be submitted to the COR within seven (7) working days of completing the Government-authorized trip. Trip reports shall be in English only.

9.3 Monthly Status Reports

The Contractor shall provide Monthly Status Reports (MSRs) to the Contracting Officer’s Representative (COR). Reports shall include at a minimum an executive summary, team personnel, skill levels, schedule tracking, travel conducted, and any issues, recommendations, and updates/changes. The MSR shall also provide a chart showing the actual work completed versus the planned work completed as noted on the original schedule submitted to INL for review and approval.

The MSR is to provide information on work completed, work in progress and work outstanding, as well as highlighting problems encountered and anticipated. Monthly progress reports shall be in English only.

a. Draft deliverables for the Monthly Status Report shall be submitted five (5) working days following each month to the COR. The COR will respond within five (5) working days with comments. The Contractor shall incorporate the comments within five (5) working days. For final deliverables, the COR will either accept or reject them within five (5) working days of submission. Final MSRs shall also be provided to the Contracting Officer.

b. In the event of rejection, the COR will notify the Contractor in writing of the reasons for such rejection. Absence of notification will be construed as an acceptance.

9.4 Weekly Updates

The Contractor shall submit a weekly progress report within 2 days following the beginning of each week. The weekly progress report shall summarize the progress to date and any relevant observations made, resulting schedule progress, difficulties or irregularities encountered on the project, changes, modifications, resolution of any project issues, any measures taken to improve project conditions, recommendations, and any other issue related to this project. The weekly report shall contain a record of telephone conversations, meetings (formal or informal), and any other event that occurred that influenced the project. The weekly report shall clearly address any outstanding issues, which were not resolved or are outstanding from the previous week(s) reporting.

The weekly reports shall contain on site project photographs highlighting the major efforts underway by the Contractor. The weekly reports shall be submitted to the COR in soft copy (via email in small file size). The reporting requirements shall be submitted each and every week after issuance of the Notice to Proceed (NTP) or Modification Award, whichever is first. The report shall be in Microsoft office compliant format and E-mailed to the COR. The first weekly report is due NTP + 7 days.

9.5 Maintenance Plan/Checklist

Contractor shall draft in English and Spanish a maintenance checklist including actions, frequency, and required tools/materials to effectively maintain the project following Completion. . Final documents must be in Spanish and English.

9.6 Site Reconnaissance

The Contractor shall, as needed, perform all site reconnaissance necessary to determine the existing topographic and geotechnical characteristics of the proposed construction site. Contractor will need to coordinate and provide first name, last name, date of birth, and nationality of all people requiring access to INL and the Construction Site at least five days prior to access. During the initial visit, INL will support Contractor in gaining written approval to streamline future site visits.

9.7 Existing Conditions

All existing site conditions provided in this document are for information purpose only. The contractor is responsible for verifying all measurements and existing site condition. Any substantial discrepancies provided in this document and the contractor field verified measurements that could alter the contract price must be reported immediately to the CO prior to continuing with the work

10.0 Warranty

The Contractor will provide a quality product with a one-year construction warranty in addition to the warranties for individual parts and components. Contractor to submit to INL the COR a binder with all parts and components warranties for review and approval.

11.0 Safety Requirements

The project has to comply with the General Safety In Construction Projects as a national regulation.

Also, all personnel must be inscribed in the CCSS Caja Costarricense del Seguro Social which is the Medicare System mandatory by law for all the workers in Costa Rica, this is a Contractor´s responsibility.

Also the Contractor has the responsibility to provide a Work Risk Insurance Policy (Poliza de Riesgos del Trabajo) for the construction activity, all personnel must be inscribed on this policy. Also the Contractor must have a Civil Liability Insurance Policy according to the Construction Activity, all the machinery, vehicles, etc must be inscribed on this policy.

12.0 Licensing Requirements

The Lead Engineer will be registered and hold a license recognized by either Costa Rica or the United States. Engineers supervised by the Lead Engineer do not need to be licensed but must meet the minimum requirements described in Section 8.0. Waivers for the use of engineers licensed in countries other than Costa Rica or the United States will be reviewed and approved on a case by case basis by the Contracting Officer.

12.1 Planning Documents and Deliverables

The Contractor shall provide the following survey and planning documents as a minimum:

o As Built drawings The contractor must draw up to date plans according to the project’s development, which must be delivered when the COR requires so and when changes need to be approved. They will be printed or in a digital format and a defined scale, as requested by the COR.

Once the project is finished, the Contractor will deliver the complete drawings to the COR.

The drawings must include as-built installation details, indicating the exact equipment location, and providing its characteristics, materials, origin, duct and pipe dimensions, valves, accessories and flow values, as well as any other information that the COR requires.

12.2 Significant Evaluation Factors and Checklist

Firms responding to this announcement will be evaluated on the above requirements based on the following criteria in descending order of importance:

1. Technical Expertise: Specialized experience in construction and construction monitoring, within the last five (5) years, and technical competence in structure works and/or renovations as well as technical competence in the design and inspection of such facilities/structures. Proficiency of Quality Control engineers with analyzing and summarizing technical data, providing recommendations, reporting research results, demonstrating technical understanding, familiarity with engineering codes and standards, familiarity with engineering software (CAD, scheduling, designing and estimation), and familiarity with submittal and monitoring phases. Sufficient experience on the Quality Control/Quality Management system. Quality Control engineers must have Quality Control/ Quality management certificates from appropriate agency and must have sufficient experience with construction materials on site and lab tests.

2. Personnel Qualification and Retainage: Professional qualifications of the team members assigned to the project including relevant education, registration(s)/license(s), longevity with the firm, engineering qualifications, construction experience, and construction monitoring experience.

Ability to provide and retain qualified and suitable candidates that can successfully perform project requirements.

3. Project Management: Methods, reporting and client communication plan, corporate structure, facilities, systems, equipment, procedures, records management, and other components related to providing effective project execution. Ability to comply with the performance schedule, required or proposed delivery, taking into consideration all existing governmental business commitments.

4. Past Performance: Past performance on government and/or private industry contracts, particularly in construction and/r renovation projects in similar scope and complexity as well as technical competence in the design and inspection of such a project. Record of integrity and business ethics including satisfactory compliance with laws related to taxes, labor and employment, environment, antitrust, and consumer protection.

5. Resources: Adequate financial resources and capacity to perform the contractor ability to obtain the resources required (see FAR 9.104-3(a) Ability to Obtain Resources).

Checklist:

Past Experience Portfolio Evidence (in PDF Format with pictures of past projects) Area and cost of similar projects.

Past Experience References (At least 3 contacts, full name, position, company, phone, email)

Curriculum of the Engineer or Professionals involved (with copy of professional tittle)

SAM Registration Confirmation as an active vendor

Current Valid Certificate of the Professional Engineer / Company from the Board of Engineers (CFIA)

Certificate of projects of the company subscribed to the CFIA

Proof of current Payment to the CCSS

12.3 Cost Estimate

Professional Cost Estimating services are required for all cost-estimating tasks. These tasks include but aren’t limited to the following: gathering of Cost Data during the site visits; performing price risk assessments; preparing life cycle cost analysis; and preparing cost estimates for facilities and infrastructures. Organize cost estimates according to ASTM E 1557 – 96 Standard Classification for Building Elements and Related Site work.

Prepare cost estimates of the proposed schemes of development, to the maximum level permitted by the information available at the time the estimate is prepared. Subsequent submittals (if required) shall have detailed cost commensurate with the level of design development. Details of the estimate may include system cost and lump sum cost for the preliminary design options developed from the site visit.

The cost estimate shall be broken down by direct and indirect costs for labor, material and equipment.

Include the estimated man-hours for each line item in the estimates. Each cost estimate shall have an introductory narrative that outlines the criteria and assumptions used in the estimating process and include the major line items for the renovation of the spaces along with supporting features. The estimates shall use host country costing data but shall base the cost estimate in US dollars.

13.0 Deliveries or Performance Schedule

The Design Documents shall be provided in both English and Spanish. One (1) hard copy shall be provided in English, one (1) hard copy in Spanish and electronic copies in both languages.

Shop drawings, site plans, etc. shall be providing in 11”x17” pdf format for review and comment, with copies using .DWG extension in both English and Spanish.

14.0 Performance Evaluation

The Contractor shall be evaluated in accordance with the Government’s Quality Assurance Surveillance Plan (QASP) (See Attachment C - QASP).

15.0 Invoicing Plan

Invoice Due date: Contractor shall submit the invoices (Original & Soft Copy) no later than the 15th calendar day of the following month (for the previous calendar month’s costs).

Invoice Submission Process: The Contracting Officer will provide specific instruction to the Contractor regarding the submission of invoices.

The Contractor shall submit invoices in the original and three copies to the designated billing address indicated in this contract. The COR will determine whether the invoice is complete and proper as submitted. The COR also will determine whether billed services have been satisfactorily performed and whether reimbursable expenses billed are correct. If the amount billed is incorrect, the COR will, within seven days, ask the Contractor to submit a revised invoice.

The Contractor shall specifically identify its last invoice as "Final Invoice." The final invoice shall include the remaining payments due under the basic contract and any and all modifications issued.

The final invoice shall also attach a "Contractor's Release Certificate". The Contractor should keep one copy of the certificate for its files and include the others with each copy of the final invoice. If the Contractor has any questions regarding payment status, contact the COR.

Prompt Submission of Invoices: The Contractor must be prompt in its submission of invoices. The Government reserves the right to reject for payment any invoice that that contains costs or charges that are more than 90 calendar days old, without supporting documentation of rationale for the late submission.

The Contractor shall submit a schedule of values to correspond to the invoice submittal for the respective month. Supporting documentation for reimbursement of charges shall be provided to support the invoiced amount.

A revised construction schedule shall be submitted with each invoice payment request on a monthly basis.

All costs and charges listed in any invoice must fall within the Period of Performance (POP) of that invoice. The Contractor shall not include any costs or charges from any dates earlier or later than the POP indicated for a particular invoice (calendar month).

Invoices shall be submitted by calendar month’s period of performance, broken out individually by construction site and construction divisions.

16.0 Definitions

CO – A Contracting Officer is the US Government official with the legal authority to enter into, administer, modify, and/or terminate contracts. The CO's warrant designates responsibilities and limits.

COR - A Contracting Officer's Representative is an individual designated in accordance with DFARS subsection 201.602-2 and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. The Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer.

INL- International Narcotics and Law Enforcement DoS - Department of State NTP – Notice to Proceed POC - Point of Contact PoP – Period of Performance SOW – Statement of Work USG- United States Government

END OF SECTION