SOW PSU 311 Jun24-May25 Berthing FY24-25.pdf

SCOPE OF WORK

Temporary Lodging for Reserve IDT

USCG Port security Unit 311

San Pedro, CA 90731

1. Scope of Work:

a. The Coast Guard is seeking Temporary Lodging for Coast Guard personnel.

b. The period of performance: June 2024 –May 2025 (Actual dates to follow).

c. Total number of nights – 1,200 during the period of performance.

d. Total numbers of rooms are 400 during the period of performance. Room types and dates:

e. To

The following room types and dates are required:

05 single occupancy rooms from 6 (check-in) to 9 (check-out) Jun 2024.

35 double occupancy rooms from 6 (check-in) to 9 (check-out) Jun 2024.

05 single occupancy rooms from 15 (check-in) to 18 (check-out) Aug 2024.

35 double occupancy rooms from 15 (check-in) to 18 (check-out) Aug 2024.

05 single occupancy rooms from 19 (check-in) to 22 (check-out) Sep 2024.

35 double occupancy rooms from 19 (check-in) to 22 (check-out) Sep 2024.

05 single occupancy rooms for 24 (check-in) to 27 (check-out) Oct 2024.

35 double occupancy rooms for 24 (check-in) to 27 (check-out) Oct 2024.

05 single occupancy rooms for 14 (check-in) to 17 (check-out) Nov 2024.

35 double occupancy rooms for 14 (check-in) to 17 (check-out) Nov 2024.

05 single occupancy rooms for 9 (check-in) to 12 (check-out) Jan 2025.

35 double occupancy rooms for 9 (check-in) to 12 (check-out) Jan 2025.

05 single occupancy rooms for 20 (check-in) to 23 (check-out) Feb 2025.

35 double occupancy rooms for 20 (check-in) to 23 (check-out) Feb 2025.

05 single occupancy rooms for 20 (check-in) to 23 (check-out) Mar 2025.

35 double occupancy rooms for 20 (check-in) to 23 (check-out) Mar 2025.

05 single occupancy rooms for 3 (check-in) to 6 (check-out) Apr 2025.

35 double occupancy rooms for 3 (check-in) to 6 (check-out) Apr 2025.

05 single occupancy rooms for 15 (check-in) to 18 (check-out) May 2025.

35 double occupancy rooms for 15 (check-in) to 18 (check-out) May 2025.

f. Single Occupancy Rooms, is to be defined as only one member accommodated per room. The term “double occupancy room” is to be defined as a room consisting of two (2) separate and actual beds for two (2) individual adults regardless of number of occupants. Pull out beds and sofas shall not be used in substitution for an actual bed

f. This contract shall be a Firm Fixed Price Purchase Order (FFPPO) and payment of services shall be Electronic Funds Transfer (EFT) paid by the US Coast Guard Finance Center (FINCEN). Contractor must meet the requirements in FAR 52.204-7, SAM Registration, and FAR 52.212-4 contract terms and conditions.

2. Requirements:

a. The place of performance MUST be within 10 miles from PSU 311 1001 S. Seaside Ave.

San Pedro, CA 90731

b. Must be within the city limits of Long Beach and San Pedro.

c. For operational purposes, ALL personnel shall be housed in one single hotel location.

d. Room Cancellation deadline – 24 hours before day of stay.

e. All rooms shall be non-smoking.

f. All rooms shall include a refrigerator.

g. Free wi-fi, assuming all individuals on berthing list will require wi-fi.

h. Secured parking. Parking charges shall be included in the price quote (if applicable);

assuming all individuals on berthing list have a vehicle each.

i. Hotel must have a meeting space that can accommodate 100 members (to be reserved and procured separately, if needed)

j. Dining establishments are available within walking distance of no greater than 0.5 miles from the hotel location.

3. Regulations and standards:

a. The contractor shall ensure that all Berthing facilities provided must meet the following standards:

i. The Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the

Hotel-Motel Master list. The hotel will not take or hold member’s personal credit/debit cards on file for incidentals. Should an issue arise, the hotel will contact the QAE immediately. The QAE will notify the Contracting Officer and Unit

Command of the issue. The Contracting Officer will make the determination on who will be responsible for providing payment for the issue.

ii. Facility shall minimally meet the requirements of three diamonds for an American

Automotive Association (AAA) rating.

iii. Hotel facility room entrance shall be accessible only by internal hallway(s). The berthing facilities internal hallways(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facilities lobby. The berthing facilities lobby shall be manned by a front desk attendant 24 hours a day and 7 days a week. Rooms will be clean and well maintained upon each member’s check-in date. The hotel will not house members in rooms where loud noise is continuously present throughout the evening (ex.

Highways, live music, construction, etc.).

4. Allowed contract charges:

a. The Government will be responsible for room rate and parking (if applicable) fees only. All other charges are the responsibility of the individual and will be paid separately. Examples of charges not paid by the Government -

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

b. The Government is exempt from Federal taxes, State of California hospitality taxes, and local taxes. US Coast Guard Tax Exempt # - B239641

c. US Coast Guard and its members do not pay for parking.

5. Personally charged services:

a. Contractor shall ensure alternate arrangements are made for any charges other than room rate.

b. Individual Coast Guard members will be responsible for all other valid charges. Examples:

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

viii. Any other charges that can be charged to room accounts.

6. Invoicing:

a. Contractor shall invoice for services once reservation stay or weekly, whichever period is shorter.

b. Billing departments shall invoice as follows:

i. Direct Deposit Net 30 payment; Net 15 may be possible for Small Business concerns, though this time period is not guaranteed.

ii. Submit invoice to payment address listed on the Purchase Order (block 18a). You will submit proper invoices associated with this award through the Invoice

Processing Platform (IPP) at https://www.ipp.gov/.

https://www.ipp.gov/

iii. In the course of a Continuing Resolution, all payments are subject to the Federal

Acquisition Rules and Regulations (FAR) 52.232-18: AVAILABILITY OF

FUNDS clause.

7. Room Assignment List:

a. The Authorized Personnel making reservations and/or cancellations will provide the room assignment list to the contractor five (5) Days prior to Check-In. The list will include the names of those assigned to each room, and the dates each member will be checking in and checking out. The contractor shall provide confirmation of rooms back to the authorized personnel as soon as rooms are reserved.

End