SOW Presidential Memorial Certificates Blue Folders.docx

STATEMENT OF WORK (SOW)

1. Background The Department of Veterans Affairs (VA), National Cemetery Administration (NCA) furnishes headstones, markers, medallions, niche covers and Presidential Memorial Certificates (PMC) for deceased Veterans. These burial benefits are provided to all US eligible Veterans worldwide. Memorial headstones, markers, and niche covers are also furnished to memorialize Veterans whose remains are non-recoverable.

At the direction of the Under Secretary for Memorial Affairs and the Secretary of the Department of Veteran Affairs, NCA is now presenting PMC to the next of kin (NOK) during attended committal services at one hundred (100) of the 153 VA national cemeteries.

This initiative is a part of the VA Secretary's Modernization Initiative and NCA's Long Range Goal of increasing access to products and services, improving the timeliness and delivery of burial and memorial benefits, and improving the overall experience for the families and loved ones who chose burial at a VA National or State Veterans Cemetery.

2. Purpose The purpose of this contract is to provide Presidential Memorial Certificate (PMC) Holders to participating NCA National Cemeteries listed in Attachment A.

Exhibit 1 Exhibit 2 Exhibit 3

3. CONTRACT PERFORMANCE PERIOD

Based Period- October 1, 2021 through September 30, 2022 Option Year One- October 1, 2022 through September 30, 2023 Option Year Two-October 1, 2023 through September 30, 2024 Option Year Three- October I, 2024 through September 30, 2025 Option Year Four- October I, 2024 through September 30, 2025

4. Specification - PMC Holder material list:

a) PMC Holder: The Holder is Navy Blue in color and should measure 9 inches in width, 11 1/2 inches in length with a ½” (inch) spine. The dimensions are specified to accommodate a standard 8.5" x l l" Presidential Memorial Certificate (PMC). Centered on the front facing cover of the document Holder is the logo for Department of Veterans Affairs embossed in golden. The standard logo depicts the 5-star Eagle holding two crossed American Flags in its talons. The design is surrounded by "DEPARTMENT OF VETERANS AFFAIRS" above the graphic, and "UNITED STATES OF AMERICA" completing the circular design below the graphic and the entire design is then surrounded by a rope design. (Exhibit 1)

b) The front and rear outward facing sides of the document Holder are embossed with a double-edged outline visually implying a document frame outline. (Exhibit 2)

c) The interior of the Holder is lined with a white silk fabric and when the Holder is opened the interior font facing surface is equipped with four material corner supports that are installed to support the individual corners of the document that is inserted into the Holder. (Exhibit 3) The orientation of the document Holder is a vertical book Holder and each Holder comes equipped with a clear 8.5" x 11" acetate document protector.

d) Packaged in boxes of 30 Holders along with 30 acetate sheets.

5. Scope:

The contractor will purchase, assemble, package, and deliver the stated quantities of Presidential Memorial Certificates Holders to the required cemeteries as listed in Attachment “A” within the first 10 calendar days of each month after the Award date.

After the initial delivery, the contractor will receive an email at the beginning of each fiscal quarter (January, April, July), with an updated Attachment 1 revising quantities for each of the participating cemeteries for the quarter, if needed or adding new cemeteries to the list. Deliveries are expected to be received by the participating cemetery by or before the 10th day of each calendar month thereafter. If the tenth day of the month falls on an observed federal holiday, then the contractor is required to schedule the delivery so that it is received by the cemetery either before the 10th day of the month or within 2 business days of the observed federal holiday.

6. DESTINATION

The contractor shall deliver PMC Holders in the designated quantities to the VA Cemetery as shown in the attachment. (Attachment 1). All products must be shipped and billed FOB destination. Delivery confirmation is to be sent for all shipments to the listed Points of Contact. The Government reserves the right to add additional Cemeteries or remove Cemeteries from Attachment 1 and to adjust monthly shipment quantities as needed to meet Government needs.

7. WORKMANSHIP

The contractor shall be responsible for the overall quality of the PMC Holders and upon notification of any detective Holder due manufacturing defect or shipping damage; the contractor agrees to replace the impacted Holder(s) with the cemetery's next monthly shipment. The contractor will provide the Program Coordinator with a monthly report of any returned/replaced detective Holders each calendar month.

8. PACKAGING SPECIFICATIONS

The Contractor shall:

a) Purchase supplies, manufacture, assemble, and store for shipment, the navy blue NCA PMC Presentation Holders in quantities enough to meet monthly shipment requirements as outlined in Attachment 1.

b) Be responsible for conducting business, between the hours of 8:00am and 4:30pm, Eastern Standard Time, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

c) The Contractor shall label all shipped supplies with the name and address (including building and room number) of the National Cemetery’s key office personnel.

d) The contractor shall label each box shipped with the quantity of boxes shipped (i.e., 1 of 2, 2 of 2, etc.) to the cemetery.

e) Package (box) each shipment in quantities of 25 Holders and acetates. The minimum a cemetery will receive is 1 box of 30 Holders.

f) Ensure that each box shipped to the cemetery’s noted in Attachment 1 shall minimally contain enough acetate sheets for each Holder shipped in the box plus 10%, (i.e., if 30 Holders are shipped, the box must also contain a package of 33 acetate sheets). Each Acetate package should be clearly marked and included within each box of Holders in a separate envelope.

ATTACHMENT 1

List below are the initial starting quantities which will be distributed to each cemetery in October 2021. The shipment should be delivery within 10 calendar days of the beginning of each month.

Building 58-512, Davis Highway Fort Richardson, AK 99505 Phone: (907) 384-7075

32053 West McCabe Road Santa Nella, CA 95322 Phone: (209) 854-1040

2763 Riley Road Eagle Point, OR 97524 Phone: (541) 826-2511

913 NW Garden Valley Blvd Roseburg, OR 97471 Phone: (541) 677-3152

22495 Van Buren Boulevard Riverside, CA 92518 Phone: (951) 653-8417

5810 Midway Road Dixon, CA 95620-9735 Phone: (707) 693-2460

18600 Southeast 240th Street Kent, WA 98042-4868 Phone: (425) 413-9614

2177 Puowaina Drive Honolulu, HI 96813-1729 Phone: (808) 532-3720

1300 Sneath Lane San Bruno, CA 94066 Phone: (650) 589-7737

950 South Sepulveda Blvd Los Angeles, CA 90049 Phone: (310) 268-4675

23029 North Cave Creek Road Phoenix, AZ 85024 Phone: (480) 513-3600

11800 SE Mt. Scott Boulevard Portland, OR 97086-6937 Phone: (503) 273-5250

5796 Nobel Drive San Diego, CA 92122 Phone: (858) 658-7360

30338 East Bear Mountain Boulevard Arvin, CA 93202 Phone: (661) 867-2250

501 North Guadalupe Street Santa Fe, NM 87501 Phone: (505) 988-6400

200 Camino de Paz Fort Bayard, NM 88036 Phone: (575) 537-3982

3133 Highway 119 Montevallo, AL 35115 Phone: (205) 665-9039

553 Highway 165 Fort Mitchell, AL 36856 Phone: (334) 855-4731

Naval Air Station, 1 Cemetery Road Pensacola, FL 32508-1054 Phone: (850) 453-4108/4846

6980 Danville Road Nicholasville, KY 40356 Phone: (859) 885-5727

20 Highway 208 Lebanon, KY 40033 Phone: (270) 692-3390

4701 Brownsboro Road Louisville, KY 40207 Phone: (502) 893-3852

5525 U.S. Hwy 1 Mims, FL 32754 Phone: (321) 383-2638

1200 Bailey Avenue Chattanooga, TN 37404 Phone: (423) 855-6590

1420 Gallatin Road, South Madison, TN 37115-4619 Phone: (423) 855-6590

803 East National Cemetery Road Florence, SC 29506 Phone: (843) 669-8783

6502 SW 102nd Avenue Bushnell, FL 33513 Phone: (352) 793-7740/1074

10000 Bay Pines Boulevard St. Petersburg, FL 33708 Phone: (727) 319-6479

4170 Percival Road Columbia, SC 29229 Phone: (866) 577-5248 or (803) 699-2246

1601 Boundary Street Beaufort, SC 29902-3947 Phone: (843) 524-3925

2025 Mount Carmel Church Lane Canton, GA 30114 Phone: (770) 479-9300

4083 Lannie Road Jacksonville, FL 32218-1247 Phone: (904) 766-5222

3568 Townes Avenue Memphis, TN 38122 Phone: (901) 386-8311

1551 Horton Street Corinth, MS 38834 Phone: (901) 386-8311

215 Heroes Drive Mountain Home, TN 37684 Phone: (423) 979-3535

50 Avenida Cementerio Nacional Bayamon, PR 00961 Phone: (787) 798-8400

9810 State Road 72 Sarasota, FL 34241 Phone: (941) 922-7200

6501 South State Road 7 Lake Worth, FL 33449 Phone: (561) 649-6489v

5015 Apalachee Parkway Tallahassee, FL 32311 Phone: (850) 402-8941

400 Veterans Avenue Bldg. 1001 Biloxi, MS 39531-2410 Phone: (228) 388-6668

41 Cemetery Road Natchez, MS 39120 Phone: (601) 445-4981

Cheyenne, WY 82009 Phone: (307) 778-7316

Dallas, TX 75211 Phone: (214) 467-3374

Fayetteville, AR 72701 Phone: (479) 442-2566

El Paso, TX 79906 Phone: (915) 564-0201

Fort Gibson, OK 74434 Phone: (918) 478-2334

Elgin, OK 73538 Phone: (580) 492-3200

Fort Smith, AR 72901 Phone: (479) 783-5345

San Antonio, TX 78209 Phone: (210) 820-3891

Denver, CO 80236 Phone: (303) 761-0117

Houston, TX 77038 Phone: (281) 447-8686

Zachary, LA 70791 Phone: (225) 654-1988

Colorado Springs, CO 80925 Phone: (719) 216-1025

Baltimore, MD 21228 Phone: (410) 644-9696

Bath, NY 14810 Phone: 607-664-4853

Calverton, NY 11933-1031 Phone: (631) 727-5410/5770

Culpeper, VA 22701 Phone: (540) 825-0027

Hampton, VA 23667 Phone: (757) 723-7104

Richmond, VA 23231 Phone: (804) 795-2031

Annville, PA 17003-9618 Phone: (717) 865-5254

Farmingdale, NY 11735-1211 Phone: (631) 454-4949

Bourne, MA 02532 Phone: (508) 563-7113

Jonesboro, ME 72404 Phone: (508) 563-7113

Bridgeville, PA 15017 Phone: (724) 746-4363

Triangle, VA 22172 Phone: (703) 221-2183

Salisbury, NC 28144 Phone: (704) 636-2661

Schuylerville, NY 12871-1721 Phone: (518) 581-9128

Newtown, PA 18940 Phone: (215) 504-5610

Grafton, WV 26354 Phone: (304) 265-2044

Corfu, NY 14036 Phone: (585) 297-1300

Elwood, IL 60421 Phone: (815) 423-9958

Milwaukee, WI 53295-4000 Phone: (414) 382-5300

Fort Sheridan, IL 60037 Phone: (224) 610-7296

Sturgis, SD 57785 Phone: (605) 347-3830

Springfield, IL 62707 Phone: (217) 492-4070

Danville, IL 61832 Phone: (217) 554-4550

Dayton, OH 45428 Phone: (937) 268-2221

Marion, IN 46952 Phone: (765) 674-0284

Augusta, MI 49012 Phone: (269) 731-4164

Minneapolis, MN 55450-1199 Phone: (612) 726-1127

Harshaw, WI 54529 Phone: (612) 726-1127

Harwood, ND 58042 Phone: (701) 451-4650

Holly, MI 48442 Phone: (248) 328-0386

St. Louis, MO 63125 Phone: (314) 845-8320

(Soldiers Cemetery) Mound City, KS 66506 Phone: (913) 727-1376

Springfield, MO 65804 Phone: (417) 881-9499

Leavenworth, KS 66048 Phone: (913) 727-1376

Fort Leavenworth, KS 66027 Phone: (913) 727-1376

Fort Scott, KS 66701-2954 Phone: (620) 223-2840

Omaha, NE 68138 Phone: (402) 253-3949

Maxwell, NE 69151-1031 Phone: (308) 582-4433

Seville, OH 44273 Phone: (330) 335-3069

Rock Island, IL 61299-7090 Phone: (309) 782-2094

Keokuk, IA 52632 Phone: (319) 524-1304 image1.emf image2.emf image3.emf