SOW Pikes Peak SOD grass and Installation.docx

STATEMENT OF WORK

Pikes Peak National Cemetery SOD grass and Installation The Contractor shall provide all necessary expertise, supervision, labor, equipment, and supplies to accomplish the delivery of Kentucky Bluegrass sod for grave sites at the Pikes Peak National Cemetery property located at 10545 Drennan Road, Colorado Springs, CO 80925.

Work to be accomplished within the hours of 8:00 a.m. to 4:00 p.m. Monday thru Friday. No work will be allowed to be performed on weekends and official government Holidays, without advance written consent of the C.O.R.

A. Delivery of grass sod:

A.1 – (CLIN 001). Grass sod shall be ordered, delivered, and installed on average twice a month during growing season (typically from April to September). Approximately 2,000 square feet will be ordered at a time as directed by the COR. The amount of grass sod to be delivered may vary. Sod will be installed in specific locations as instructed by the COR. The grass sod shall be delivered and installed within three (3) business days of order.

A.1.a. For each placed order, the US Government guarantees a minimum order of 1,000 square feet. The maximum amount of sod ordered under each task order for CLIN 001 shall not exceed 4,000 square feet.

A.2. Grass sod shall be a certified Kentucky bluegrass blend. The blend must be composed of at least three (3) regionally-adapted Kentucky Bluegrass cultivars. Each cultivar must range from a minimum of 10% to a maximum of 35% of the blend’s weight. A minimum of one (1) cultivar shall be of the following high drought-tolerant cultivars: America, Apollo, Baroness, Diva, Impact, Mallard, Midnight, Midnight II, Moonlight, Prosperity, Rugby II, Showcase, Total Eclipse, or Unique.

A.3. Contractor shall provide documents to the COR in accordance with Table A.1. Prior to beginning work, the contractor shall submit the sod provider name and location as well as the sod specification sheet. If the sod provider or sod changes, the updated information shall be provided prior to the next delivery and installation. Sod delivery tickets and certificates shall be provided with each delivery.

Table A.1. Submittal documents for sod delivery and installation.

A.5. The sod will be delivered freshly cut, weed, disease, and insect free, and of healthy appearance with uniform color, leaf texture, and shoot density.

A.5.a. Grass sod shall be relatively free of thatch, less than 0.5 inch (uncompressed). Grass sod shall be machine cut at a uniform soil thickness of 0.60 inch, plus or minus .25 inch, at the time of cutting. Measurement for thickness shall exclude top growth and any thatch.

A.5.b. Irregular sized pads, broken pads, and torn or uneven ends will not be acceptable. Standard sized sections of grass sod shall be strong enough that it can be picked up and handled without damage.

A.5.c. Grass sod shall not be harvested or transplanted when its moisture content (excessively dry or wet) may adversely affect its survival.

A.5.d. The COR shall reject any sod with yellow leaves, signs of mold or mildew, is brown or straw-like indicating sod has remained on pallets or has been stacked too long, or has reduced vigor and will establish poorly.

A.6. As sod is a perishable item and needs to be installed within several hours after being cut, the Contractor will complete sod installation on the same day (within 12 hours) that each individual delivery of sod is made to the cemetery. Grass sod shall be harvested, delivered, and installed within a 24-hour period. Grass sod shall be sourced within a 200-mile radius of Pikes Peak National Cemetery.

A.7. Grass sod shall be installed per COR’s specific instructions at locations specified in writing by COR.

A.8. Grass sod shall be installed to match existing grade of turf. The cemetery is responsible for correct soil preparation and finished grade. All joints shall be butted tightly to eliminate any gaps or visible seams. Lateral joints shall be staggered to promote more uniform growth and strength. Care shall be exercised to ensure that sod pieces are not stretched or overlapped. Installed grass sod shall be properly rolled with sod roller to correct firmness.

A.9. Once grass sod is installed, contractor shall notify COR for inspection and acceptance of work, prior to submitting invoice(s).

A.10. Contractor is responsible for replacing any grass sod delivered and installed that does not meet the requirements stated in this scope of work within two (2) weeks after planting.

B. Contractor Equipment, Personnel, and Contractor Responsibilities B.1. Contractor shall not damage any property within the cemetery grounds. Any damage incurred by contractor shall be repaired or replaced at contractor expense with no additional charge to the government. This damage includes, but not is not limited to, rutting of grounds caused by contractor equipment, headstone and marker damage, and any other damage to cemetery property and grounds caused by contractor.

B.2. Contractor shall not use any heavy equipment (i.e. back hoes, forklifts, dump trucks, etc.) within burial sections. Contractor will be allowed to use light duty motorized utility carts for the transport of grass sod and tools, as needed, and at contractor expense.

B.3. Contractor shall clean up and/or pick up any trash, debris, dirt, mud, tire marks or any other related items upon completion of work in that area on any given workday.

B.4. Contractor shall not store any materials, tools, or equipment overnight on the cemetery grounds.

B.5. Contractor shall provide an English-speaking Foreman or Work Leader for this contract.

B.6. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor is expected to remove any employees from the Cemetery for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government.

B.7. Every action by Contractor personnel at the Cemetery shall be performed with the special care, reverence, dignity, and respect that acknowledges the Cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans, and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat markers that mark those gravesites and memorialize the service of individuals.

B.8. Contractor personnel shall be required to adhere to the following standards of dress and conduct, as briefly mentioned here, while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 901.

B.8.a. Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum indicative for a National Shrine. Uniform shirts and hats are required. Clothing shall be clean and cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited. Protective/safety clothing and shoes shall meet or exceed OSHA and state requirements.

B.8.b. Behavior and language must be appropriate, reverent, and respectful at all times.

B.8.c. Eating and drinking (except water) is prohibited in the work areas and within sight of a committal shelter during a service.

B.8.d. Use of intoxicating beverages and/or illegal drugs on the Cemetery premises is strictly prohibited.

B.8.e. Contractor personnel shall not lean, sit, or stand on or against headstones or monuments. No tools, equipment or other items shall be placed or leaned on headstones or monuments.

C. Cemetery Responsibilities C.1. The cemetery is responsible for correct soil preparation and finished grade prior to sod delivery and installation.

C.2. The cemetery is responsible for grass sod damaged by cemetery personnel, third parties, storms, flood, frost, freeze, animals on cemetery grounds, or related.

C.3. The cemetery is responsible for the required maintenance (including watering) of the grass sod once it is delivered, correctly installed, and accepted.

End of Scope of Work