SOW_Pierre LED Lighting.pdf

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CONSTRUCTION SCOPE OF WORK

U.S. GENERAL SERVICES ADMINISTRATION, ROCKY MOUNTAIN REGION 8

Date: April 22, 2024 Revision:

Section 1: Project Title LED Lighting Upgrades, Pierre Federal Building

Section 2: Project Location, Building Name, & Building Number Federal Building/Post Office/Courthouse 225 S Pierre St Pierre, South Dakota 57501 Building Number: SD0034

Section 3: Contact List Contracting Officer (CO) Name: Kristen Feickert Email: Kristen.feickert@gsa.gov Address: 115 4th Ave SE, Aberdeen, SD 57401 Phone (O): 605-252-3355 Phone (C): 605-877-1200

Property Manager Name: Justin Weyer Email: justin.weyer@gsa.gov Address: 515 9th Street, Rapid City, SD 57701 Phone (C): 605-222-0998

Project Manager Name: John Riker Email: john.riker@gsa.gov Address: 515 9th Street, Rapid City, SD 57701 Phone (C): 605-381-8294

Section 4: Project Background & Project Description The General Services Administration, Region 8, is initiating a project to upgrade fluorescent lamps and light fixtures with LED lamps and fixtures. The project is located at the Pierre Federal Building, in Pierre, South Dakota.

Section 5: Project Objectives The contractor shall provide labor, materials, equipment and supervision necessary to perform:

1) General:

a. The general scope of this project is to upgrade from fluorescent to LED lighting in two (2) tenant spaces

i. Pierre Probation - fixtures and lamps (CLIN 0002)

ii. Pierre Clerk of Courts - fixtures and lamps (CLIN 0001)

b. The goal of this project is to phase out fluorescent lighting while also increasing energy efficiency with LED lamps and fixtures

c. The contractor is solely responsible for determining exact quantities and developing a detailed parts list that is compatible with the existing circuits, lighting layouts, and light fixtures

d. Disposal notes:

i. Lamp ballasts shall be properly disposed of or recycled. Older ballasts may contain PCBs and will have to be properly managed. All ballasts manufactured after 1978 have a "NO PCBS" mark on the label or nameplate.

If a ballast does not have that marking, then it should be managed as a PCB containing waste. Those

2 | Page ballasts will have to be sent to properly permited disposal facility in accordance with the Toxic Substance Control Act (TSCA) and 40 CFR 40 CFR 761.

ii. Fluorescent lamps containing mercury should be managed and recycled as an universal waste to avoid it being considered a hazardous waste in accordance with Administrative Rule South Dakota (ARSD) 74:28:33:01. For more information please see:

1. https://danr.sd.gov/Environment/WasteManagement/HazardousWaste/docs/UniversalWasteOvervi ew.pdf

2) New fixtures:

a. Remove and properly dispose of fluorescent fixtures and lamps

b. Estimated quantities:

i. 4th Floor - Pierre Clerk of Courts - 40 fixtures (CLIN 0001)

ii. 3rd Floor - Pierre Probation - 66 fixtures (CLIN 0002)

iii. Contractor solely responsible for verifying quantities prior to bidding

c. Install new ceiling-mounted fixtures

i. Center basket, direct-indirect fixtures

ii. Color temperature selectable

1. 3500K - 5000K, min range

iii. Wattage/lumen selectable

1. 3500-6500 lumens, min range

2. Contractor may propose a different lumen range for approval prior to bidding

iv. LED

v. BAA-compliant

d. Install emergency lighting to match previously installed fixtures

e. For new fixtures, adjust color temperature and wattage on site with GSA and tenant agency

f. Test fixtures

3) Clean up job sites https://danr.sd.gov/Environment/WasteManagement/HazardousWaste/docs/UniversalWasteOverview.pdf https://danr.sd.gov/Environment/WasteManagement/HazardousWaste/docs/UniversalWasteOverview.pdf

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Section 6: Proposal Pricing & Site Walk

1) Pre-proposal Site Visit Meeting:

a) The site visit shall consist of a meeting to review construction requirements followed by a walk-thru of the project site.

The meeting shall be attended by the contractor and GSA project personnel, and appropriate sub-contractors.

b) Review existing conditions of the project area including any field verification.

c) Review the solicitation/evaluation requirements.

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2) Cost Proposal Requirements:

a) When submitting a proposal, provide a cost breakdown for each task into the following categories: Materials, equipment, labor hours, subcontractor's quotes, overhead, profit, and bond (as applicable). Pricing shall be broken down by Construction Specification Institute (CSI) divisions.

Section 7: Period of Performance Once notice to proceed has been issued, the contractor has 28 calendar days to complete the project. The contractor must also promptly begin the badging process at the time of award. Please allow a minimum of 30 days to complete the badging process. Extensions will be granted for unforeseen conditions and other factors outside of the contractor’s control at the Contracting Officer’s discretion.

Section 8: Universal Scope Requirements

● ALL of the requirements in this section are MANDATORY

● See the attached Universal Scope Requirements document for the full details outlining each item

● Failure to comply with any and all of the requirements will result in the project not being accepted as complete

SAFETY & HEALTH

A. Safety and Health Program D. Fire & Life Safety F. Construction Indoor Air Quality (IAQ) Management Plan

BUILDING SYSTEMS INTEGRATION

P. Building Automation Systems (BAS)

DESIGN ELEMENTS

W. Lighting Design

Section 9: Submittals

1) Contractor shall submit a Method of Procedures (MOP) to the GSA Delivery Project Manager (PM) for approval prior to commencement of work. At a minimum, the MOP shall include:

a) Brief narrative describing method of accomplishment, construction techniques, etc

b) Project schedule (to include critical path, major milestones, long lead time items, mob & de-mob, substantial completion, and occupancy dates)

c) Service/Utility Outages (if necessary)

d) Phasing schedule (if necessary)

e) Any building infrastructure/BAS equipment that may be impacted

2) Pre-alteration assessment report

3) All new equipment and anything requiring a preventative maintenance plan shall be inputted into Maximo upload template

4) Manufacturer's specifications, instructions and material specification sheets in original form

5) Submittal register/ log for all products specified to establish a standard of quality to include. Submittal register response by the government shall be (14) calendar days or less.

a) For pricing purposed please assume 1 electronic copy to be sent to the project manager. Distribution list including final quantities will be finalized after receipt of the submittal log/ register by GSA project manager.

6) If product samples are not submitted in a timely fashion, any delays caused by the contractor will not warrant a time extension.

After completion of all work, the Contractor shall submit to the project manager the manufacturer's specifications, instructions and material specification sheets in original form. Additionally, the Contractor shall submit all inventory changes (removals, additions, upgrades, etc., and new condition codes) to the COR.

7) Submittal response by the government shall be (14) calendar days or less.

SUBMITTAL DUE DATE

1. Performance/Experience References With Proposal

2. Alternative payment protection Within 14 calendar days after Award

3. Insurance Certificate Within 14 calendar days after Award

4. Security Clearances Forms Within 14 calendar days after Award

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5. Standard Form(s) 1413 Within 14 calendar days after Award

6. Method of Procedures (MOP) Within 14 calendar days after Award

7. Safety and Health Program (see USR) Within 28 calendar days after Award

8. Construction Indoor Air Quality (IAQ) Management Plan

(see USR) Within 28 calendar days after Award

9. Payrolls Weekly after construction start date

MATERIAL SUBMITTALS:

10. Light fixtures & LED lamps Within 14 calendar days after Award

Section 10: General Requirements

1) Contractor Use of the Premises During the period of the project, the contractor will have access only during normal business hours. Exceptions will be made on a case-by-case basis, as approved by the Building Manager. The contractor will need to coordinate with the Contracting Officer to arrange access to the parking lot. The contractor shall make every effort to cause a minimum of damage to parking lots, any other paved areas, any items that need to be moved during the course of the project, and any areas not included in this scope of work. Any damage caused will be repaired at the contractor’s expense.

2) Progress Meetings Progress meetings are not required for this project. The project manager and building team representative shall make periodic inspections of the work progress.

3) Equipment The contractor shall provide all equipment associated with the entire project, operate in a safe manner and adhere to all OSHA and GSA standards.

4) Equipment and Material Storage The contractor shall provide and store all equipment, the materials specified above, and any other materials required completing the project. The materials are required to be kept clean and dry throughout the duration of the project.

Contractor to coordinate with building manager for location of storage sheds.

5) Sanitary Facilities Provide and maintain temporary toilet facilities in accordance with State Health Department and GSA requirements.

6) Electricity, Water, and Gas GSA will pay for electricity, water, and gas during the course of this project. The contractor is responsible for making connections to the existing systems. Temporary electrical work shall meet the requirements of NFPA 70-1996 (NEC), Article

305. When temporary connections are removed, restore existing utility services to their original condition.

7) Contractor’s Field Office The contractor may provide an office for their own use. Size, location, and construction shall be subject to approval.

8) Fire Watch Contractor shall be responsible for providing fire watch if required per attached GSA fire watch guidelines.

9) Fire Alarm Impairment and Hot Work When a fire suppression or alarm system impairment is required, contractor shall provide written outage request to GSA for approval in advance of impairing any systems. Contractor shall be responsible for having a GSA approved NICET certified fire alarm contractor perform all system impairments. During fire alarm/suppression impairments or hot work procedures, contractor shall provide a fire watch per the GSA Regional Fire Watch Guidelines.

10) Protection of Public The building site will continue to be used by tenants. The contractor shall fence, barricade, or otherwise block off the immediate work area to prevent unauthorized entry. The contractor shall illuminate barricades and obstructions at night and maintain safe building access and egress for tenants.

11) Housekeeping The project site shall be kept in a neat, orderly, and safe condition at all times. The contractor shall provide enough containers for collecting construction debris and construction materials to be recycled. The contractor shall wet down dry materials and rubbish to prevent blowing dust and keep volatile wastes in covered containers.

12) Transportation and Deliveries The contractor shall arrange deliveries of materials in accordance with construction schedules; coordinate with COR to avoid conflict with other tenants and other work conditions at the site. Contractor must make GSA PM & CO aware of any lead times that may affect the project schedule.

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13) Cleaning Before scheduling the final inspection, the Contractor shall accomplish six items: (1) Remove all tools, equipment, surplus material, and rubbish; (2) Restore or refinish, to original condition, surfaces that are damaged due to the work of this contract; (3) Remove grease, dirt, stains, foreign materials, and labels from finished surfaces; (4) Thoroughly clean building interiors; (5) Pickup all construction debris from the site; and (6) At time of final inspection, project shall be thoroughly cleaned and ready for use.

14) Disruptive Work All painting, staining, or other activity which may cause noxious or undesirable fumes and/ or any noisy work that may be disruptive to the tenants/ public must be performed after normal working hours. The use of paint or stain that does not generate odors is preferred and may be required if the space will be occupied the following day with prior written approval from GSA.

Section 11: Badging & Security

1) Contractor is responsible to follow GSA’s security and badging requirements as detailed in the attached Badging & Security Requirements (Vendor Fitness Determination Training Manual).

2) US Access shared enrollment centers can be found at fedidcard.gov. Travel distances to the nearest center should be accounted for during the badging process.

Section 12: Payments

1) Information regarding payment requests and payment is in the solicitation/ contract. Please contact the CO if you have any questions regarding payments.

Section 13: Substantial Completion & Final Inspection

1) When project, or designated portion of project is complete, request a final inspection. Upon receipt of request that project is substantially complete, the Contracting Officer will proceed with the inspection within ten days of receipt of request or will advise the contractor of items that prevent the project from being designated substantially complete.

Section 14: Attachments

1) Universal Scope requirements http://fedidcard.gov/

Universal Scope Requirements V3.9 – 11.13.2023

(Note: The PBS-P100 remains the paramount guidance document.

This document clarifies and expands upon certain requirements within the P100.

Safety & Health 2 Section A – Safety and Health Program 2 Section D – Fire & Life Safety 2 Section F – Construction Indoor Air Quality (IAQ) Management Plan 2

Building Systems Integration 3 Section P – Building Automation Systems (BAS) 3

Design Elements 4 Section W – Lighting Design 4

REFERENCES 4

V3.8 – 6.30.2022

Safety & Health

Section A – Safety and Health Program

● Contact: Robert Smith, Regional Industrial Hygienist 720.275.7459 robertv.smith@gsa.gov

● Contractor Responsibility: The Contractor shall assume full responsibility and liability for compliance with applicable codes, standards and regulations during execution of the Work, and shall hold the Government harmless for any action on the Contractor's part, or that of the Contractor's employees or subcontractors, that results in illness, injury or death.

● References: In addition to publications referenced in the Construction Contract Clauses, the following Code of Federal Regulations (CFR), publications apply to work conduct. State and local safety and health regulations that apply are not cited herein.

Current editions at the date of the contract apply. The more stringent requirements apply.

○ 29 CFR Part 1910: Occupational Safety and Health Administration (OSHA) General Industry and Health Standards

○ 29 CFR Part 1926: OSHA "Safety and Health Regulations for Construction"

○ National Fire Protection Association (NFPA) 70E Electrical Safety Requirements for

Workplace Safety.

● The Contractor shall submit for approval a site-specific written Project Safety and

Health Program, including but not limited to the following:

1. Occupational Noise Exposure

2. Fall Protection

3. Personal Protective Equipment

4. Control of Hazardous Energy

5. Electrical Safety Related Work

Practices

6. Lead

7. Asbestos

8. Polychlorinated Biphenyls (PCBs)

9. Respiratory Protection

10. Confined spaces

11. Hazard Communication.

12. Respirable Crystalline Silica

● Contractor shall additionally submit firm's General Safety Plan at the pre-construction conference listing emergency procedures and contact persons including home addresses and telephone numbers.

Section D – Fire & Life Safety

● Contact: Alan Antonio, Regional Fire Protection Engineer 720.284.9598 alan.antonio@gsa.gov

● Adhere to all applicable requirements of Chapter 7 of the P-100 for Fire and Life Safety.

○ Note: A registered Fire Protection Engineer is required in section 7.3.

Section F – Construction Indoor Air Quality (IAQ) Management Plan

● Contact: Robert Smith, Regional Industrial Hygienist 720.275.7459 robertv.smith@gsa.gov

● The General Contractor or other qualified party shall prepare and submit a Construction IAQ Management Plan to GSA for approval, for any construction project(s) involving:

○ Heating, ventilation, and air-conditioning (HVAC) modifications

○ Demolition

○ Paints, sealants, adhesives, etc. (commonly referred to as "wet work")

○ Anything else affecting indoor air quality.

mailto:robertv.smith@gsa.gov mailto:alan.antonio@gsa.gov mailto:robertv.smith@gsa.gov

V3.8 – 6.30.2022

● The Construction IAQ Management Plan shall meet the following criteria:

○ Construction activities shall meet or exceed the standards included in Chapter 3 of the Sheet Metal and Air Conditioning National Contractors’ Association (SMACNA) “IAQ Guidelines for Occupied Buildings under Construction”, 2nd Edition 2007

○ Control pollution sources

■ Isolate areas of work to prevent contamination.

■ Pressure differentials shall be used where feasible to prevent migration of dust/contaminants.

○ Protect existing building HVAC systems including

● Shutting down systems where possible.

● Protecting supply & return ducts within the work area by covering or filtering.

● Filtration media shall be installed to protect ductwork and/or equipment used during the construction process using a minimum efficiency reporting value (MERV) 8 at each return air grille, per ASHRAE Standard 52.2-1999.

● Replace all filtration media immediately prior to occupancy.

○ Suppress dust

● Apply wetting agents and/or sweeping compounds.

● Interrupt dust pathways via dust curtains or temporary enclosures.

● Pre-clean any dust-covered materials that will be disturbed during demo using an effective dust-collecting method (such as damp cloth, wet mop, etc.) and immediately bag, seal and remove this refuse from the project area.

○ Protect materials

● Develop a Sequence of Finish Installation Plan highlighting measures to reduce the absorption of VOCs by materials that act as ‘sinks’.

● Protect absorptive materials from moisture damage both when stored on-site prior to install and after installation.

○ Immediately prior to occupancy, perform

● An outside air flush out of the building (or of the immediate project area) OR

● Pre-occupancy air-quality testing.

○ Plan must be approved by GSA.

Building Systems Integration

Section P – Building Automation Systems (BAS)

● Contact: Dave Caldwell, BAS Program Manager 720.243.0939 david.caldwell@gsa.gov

● All Mechanical/HVAC equipment and controls along with any associated equipment shall be integrated into the Building Automation System. All new equipment and controls shall conform to GSA R8 BAS standards as outlined in the Division 25 Specification document.

● Any IP devices added to the GSA Network must be approved devices on the GSA remediated devices list (see Section O – GSA IT Network). All equipment controllers shall be BACnet/MSTP enabled and listed with the BACnet Testing Laboratory.

● All devices and control and monitoring points, including point naming and graphics shall be submitted and approved by the GSA R8 BAS team. Integration into the BAS and with the GSA network shall be coordinated with the GSA R8 BAS team.

● Supporting Document and Guidance: Division 25 00 00 -Integrated Automation v1.1

V3.8 – 6.30.2022

Design Elements

Section W – Lighting Design

● Contact: Tyler Cooper, Mechanical Engineer 303.335.7548 tyler.cooper@gsa.gov

● Interior Fixtures must be High-efficiency LED light fixtures unless otherwise specified

○ The major deviation of this rule is using High-efficiency T‐8 or T‐5 fixtures on a limited basis to match existing fixtures in a single open space.

○ Another exception is LED is not cost-effective. In this case, the contractor must perform a Life Cycle Cost Analysis (LCCA) to prove a non-LED option is the best value (least life cycle cost) to the government.

○ Physically clean all light fixtures (bulbs, lenses, reflectors, etc.) with a cloth or per specific fixture’s instructions post-install and prior to occupancy.

● Automatic Lighting Controls

○ Per ASHRAE/IESNA/ANSI 90.1 Standard

○ Provide ceiling-mount occupancy or vacancy sensors throughout the space in order to reduce the hours that lights are on when a space is unoccupied.

○ No more than 1,000 square feet shall be controlled by any one sensor.

○ Sensors must turn the lights OFF within 30 minutes of the space being vacated and feature a manual-ON or auto-ON to 50% operation option.

○ Sensors must be dual-sensing (ultrasonic & infrared) to prevent inadvertently turning off while space is occupied.

○ Occupancy/vacancy sensors in enclosed rooms shall continue to operate after the

BAS has shut down the building at the end of the workday.

○ Lighting sensors should work independently per room configuration or via a lighting control system.

○ Contractor must demonstrate performance via commissioning or a function test of newly-installed equipment.

○ If occupancy/vacancy sensors are not economically-preferable to the government, scheduling controls through the building automation system (BAS) is a permissible minimum alternative.

● Daylight-harvesting Controls

○ Daylight-harvesting sensing and controls must be installed if cost-effective to the government. Cost-effectiveness is defined as if the product’s payback within the current P-100 guidelines.

○ Daylight harvesting sensors can be integrated into fixtures or ceiling-mounted.

○ Sensors and controls shall maintain required lighting levels in workspaces.

○ Preference is given to daylight-dimming controls in atriums and within 15 feet of windows/skylights where daylight can offset lighting needs.

REFERENCES

● PBS-P100, Facilities Standards for the Public Buildings Service, current at the time of the award, including all applicable standards, criteria, and guides listed therein.

○ Design Stage submissions shall comply with PSB-P100 Appendix A unless otherwise indicated in this Statement of Work. (www.gsa.gov/p100)

● PBS P-120, Project Estimating Requirements for the Public Buildings Service

● PBS PQ-251, Value Engineering Program Guide for Design and Construction, Volume 2, Contracting Officers and Professional Services Contractors mailto:tyler.cooper@gsa.gov http://www.gsa.gov/p100

REFERENCES