SOW PHL Window Glazing.pdf

U.S. Department of Justice Federal Bureau of Prisons

Facilities Management

Washington, DC 20534

February 18, 2026

MEMORANDUM FOR JUSTIN MAIURO, FACILITIES MANAGEMENT SPECIALIST

NORTHEAST REGION

FROM: Kimberly Hudson, Chief

Construction and Environmental Review Section

SUBJECT: Statement of Work Approval, Project #26Z2AU2 FDC Philadelphia, Window Glazing

The Construction and Environmental Review Section, Facilities Management Branch, has reviewed and approved the Statement of Work (SOW) to be used for solicitation services at FDC Philadelphia, Project #26Z2AU2, Window Glazing. There are no additional square footage modifications to the primary structure, nor changes to the utilities to this project.

This SOW specifically addresses the window glazing under project 26Z2AU2 as defined herein and should not be interpreted as an open-ended approval for future, unrelated work.

If you have any additional questions or concerns, please contact me at (202) 451-7046.

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STATEMENT OF WORK FDC

PHILADELPHIA REPLACE

WINDOW GLAZING

PROJECT 26Z2AU2

I. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Detention Center (FDC) located at 700 Arch Street in Philadelphia, Pennsylvania 19106, intends to make a single award to a responsible entity that will provide all necessary equipment, labor, material, and incidentals, unless stated otherwise in this document, to replace the glazing for approximately 35 damaged exterior cell windows.

B. SCOPE OF WORK - Window Glazing Replacement

-Prior to removal of existing window glazing Awarded contractor must execute and/or subcontract a licensed assessment agency to perform a thorough inspection, certification and complete any necessary repairs of existing roof davits to ensure safety for any apparatus that must be utilized for removal and installation of window glazing. Drawing of roof davit location is attached to this statement of work.

-Removal of existing damaged window glazing.

The contractor shall remove all damaged window glazing and prep each window for new glazing. All damaged glazing and debris shall be the contractor’s responsibility to dispose of. The Contractor is also responsible to conduct all structural repairs that are deemed necessary to prepare for new install.

-Installation of new glazing.

The following specs must be adhered to as all windows to be replaced are considered high security. Contractor shall procure and install new glazing to approximately 35 damaged exterior cell windows, following the specifications and sizes listed below. Contractor will verify amount to be purchased with FDC Philadelphia prior to making any purchases.

Reference TDG: Security Glazing 08 88 53 Threat Level Rating SG-4 WMFL Level III, 40 minutes Laminate float glass and polycarbonate sheet with glass on both outer surfaces (glass-clad polycarbonate) minimum nominal thickness shall be 18mm (3/4”)

C. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

Strict adherence to the dimensions listed within the specifications must be achieved to prevent unnecessary and time-consuming field modifications during the installation of the security window screens.

D. UTILITIES

The BOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed to complete this project.

bop00351 Approved

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E. TESTING AND ACCEPTANCE

Throughout project, the COR and Correctional Services Representatives shall inspect installations throughout to ensure that quality and security has been adhered to and maintained. Security will remain paramount with removal and installation of window glazing.

F. HOUSEKEEPING AND MATERIAL DISPOSAL

The contractor awarded the contract will be responsible to ensure the premises are always kept clean and free from accumulations of waste materials and rubbish. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work.

The Contractor shall be responsible to remove all debris and waste materials from the job site FDC Philadelphia upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws. The Contractor is also responsible to conduct all structural repairs that are deemed necessary.

G. SUBMITTALS & TRAINING

Submittals:

The contractor shall adhere to the Technical Design Guidelines requirements regarding the type of glazing to be purchased

Training:

This section is not applicable.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Hours for the contractor are Five Day, Eight Hour work schedule. These hours will start at 7:00 am to 3:30 pm each day except for weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the timeframe stated above.

Access to the site will be available from the timeframe listed above except during emergencies. It shall be the responsibility of the Contractor to familiarize themselves, their employees, and their subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour work day. The Government assumes no responsibility to the Contractor nor to any of their subcontractors for shorter hours due to institution emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for enough time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure, and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes

B. Delivery of Materials:

FDC Philadelphia does not have a loading dock. All materials and equipment must be delivered via a truck with a lift gate or similar means. All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 8:00AM – 11AM, Monday through Friday, excluding Federal Holidays. At no point will a BOP staff member receive or sign for a delivery if the contractor or his/her representative is not present to verify and accept the delivery.

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The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials, Tools and Equipment:

All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or gang box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy-duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion.

The contractor shall provide the COR with a completed tool list, 7 days prior to the start of the project.

All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of each workday.

Materials cannot be stored at a height that would create a fall hazard. At the start of each workday all tools will be inventoried on a daily tool inventory sheet and at the end of the workday all tools will be inventoried to ensure accurate accountability of all tools at the end of each workday.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a "high risk" tool having a BOP tool classification of Double A. All contractor owned extension cords used for this project will be required to exit the institution at the end of every workday for the duration of the project.

All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

D. Security Clearance/Contractor Badges:

If required, the Contractor may be afforded the opportunity to visit the facility so they may have a better understating of the requirements for the security window screens. All contractors/subcontractors entering FDC Philadelphia will be required to provide a current government issued ID (such as Driver’s License) to be granted access to the facility.

To access FDC Philadelphia, all Contractor personnel will be required to submit a Criminal History Background form for processing. A minimum of forty-eight (48) hours is required for processing prior to entry.

E. Safety and Personal Protective Equipment:

All safety and personal protective equipment used, shall be provided by the contractor. It is the responsibility of FDC Philadelphia, to assure the roof davits and rappelling equipment are compliant with current inspection requirements.

F. Additional Considerations:

1. Contractors will NOT be allowed to enter the premises with prohibited items that include but are not limited to, weapons; explosives; drugs; intoxicants; currency; cameras of any type; recording equipment; telephones; watches;

Page 5 of 5 SOW #PHL_04282021 radios; pagers; electronic devices; and any other objects that violate criminal laws or are prohibited by Federal regulations or Bureau policies. Electronic devices specific to the project’s completion may be granted access with prior approval from the Warden. In the event the Contractor requires specific equipment/electronics to enter the institution, the Contractor must notify the COR (14) days prior to the requested introduction date of such items and describe precisely what the equipment/electronics are and their associated use. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor will be permitted to wear jeans in the institution, however, shorts, green, orange or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

3. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

4. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.