SOW_-_PC_-_Bridgetown_Barbados.pdf

Ships Husbanding and Associated Services in Bridgetown, Barbados for NOAA Ship Pisces

Statement of Work

Prepared 16 February, 2026 by:

LCDR Bryan Pestone

Executive Officer NOAA Ship Pisces

1. Introduction NOAA Ship Pisces (PC), home ported in Pascagoula, MS, is a public vessel owned and operated by the U.S. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Office of Marine and Aviation Operations. NOAA Ship Pisces is a FSV class research vessel commissioned by NOAA in 2009. From June 2026 – September 2026 the ship will be conducting oceanic and atmospheric research in the Atlantic Ocean.

2. Scope The purpose of this Statement of Work (SOW) is to detail requirements for services to be provided by the husbanding agent while the ship makes one (1) visits to Bridgetown, Barbados during the period of performance.

3. Period of Performance and Place of Performance

Period of Performance shall be 01 JUNE – 15 SEPT 2026. During this period, the ship will make one

(1) visits to Bridgetown, Barbados. The specific dates of the port call is detailed below:

● Estimated port call dates are 10 days between: August 11 - 29, 2026

Contract may be canceled by Contracting Officer (KO) without penalty due to unusual/ unplanned operational requirements (adrift buoy retrieval, science gear failure, etc), medical evacuations, hazardous weather avoidance, or other such unplanned diversions from PC’s intended route. KO will provide notice of any changes at least 24 hours in advance.

Alternate dates may, but are not expected to, add to or subtract from the total number of days in the period of performance. The day of departure will likely require only limited services for a portion of the day. Services will be prorated, and billed based on actual use throughout the period of performance.

Place of performance being requested is the port of Bridgetown, Barbados. However, vendor can suggest a pier within the port that can be best suited to support the NOAA vessel. Specific pier designation is to be finalized in consultation between Agent and Technical Point of Contact upon award. The general location of the pier shall be in a safe area. Access for vessel personnel, pedestrian access, and supply vehicles is required. Facility access should be controlled. The specific pier location must meet the security and depth requirements described in Section 4 “Supplies and Services”.

ISPS (International Ship and Port Facility Security) certification is a mandatory international maritime security framework, under SOLAS Chapter XI-2, required for ports serving international trade. Any proposed port of call must be ISPS certified.

***ALL QUOTES PROVIDED UNDER THIS CONTRACT SHALL BE GIVEN TO THE GOVERNMENT

IN US DOLLARS/CURRENCY***

***Each services being quoted under this contract shall have a brief explanation on how the service in the contract is being quoted. *** *Provide the excel spreadsheet of the breakdown*

4. Supplies, Services and Performance Standards

The contractor/husbanding agent, shall provide and perform to standards as follows:

A. SERVICES REQUIRED FOR VISIT TO BRIDGETOWN, BARBADOS

CLIN 0001

● Pilotage o Pilot with internationally recognized qualification, certified by local port authority o Total of two (2) transits

● Compulsory Tug o **If it is not mandated by the port, please provide the following quotes:

o Provide a quote for 1 tug on standby for inbound arrival.

o Provide a quote as an option for 1 tug for outbound departure o Only the minimum number and minimum capabilities required by port regulations o Arrangements to be made at least 24 hours in advance o Total of two (2) transits

● Pier Space o **Guarantee pier space for the entire duration of the stay ** It cannot relocate or shift piers/berths mid stay (except in case of an emergency) Any move shall be at the expense of the husbanding agent and or port.** o If ship is moved must be dead ship tow at the expense of the husbanding agent and or port.

o Required of 350 linear feet o More than 22 feet (6.7 m) of water depth at Mean Lower Low Water o Pier must have a lay down area measuring 15 feet x 100 feet (4.5 m x 30.5 m) capable of supporting a 20,000 pound (9075 kg) conex box.

o Dedicated such that ship will not be required to move once moored for the duration of the visit.

o Inside an access-controlled facility with 24 hour / 7 day access for all personnel

● Line Handlers o At least two able bodied line handlers, one at the bow and one at the stern.

o Upon arrival and departure (total of 2 evolutions) o To be scheduled and/or rescheduled with 24 hours notice.

o Ready at the station at least 15 min prior to arrival and departure.

● Brow Rental (Option) o Only if the ship's brow is of insufficient length due to fender offset.

● Customs and Immigration support o Provide coordination with flag state customs/immigration and other relevant authorities to ensure proper entry and exit of crew into and out of the country.

o Support/liaison services to assure clearance within 1-3 hours of arrival

● Potable Water o Delivery by pipeline at the pier o Connected/disconnected by pier operators upon arrival/departure (1 connection and

1 disconnection needed) o 1.5” hose thread (2” hose). NOT A cam lock o Up to 2500 U.S. gallons (9.5m3) per day.

o Acceptance of water is dependent on PC testing. A free available chlorine (FAC) or a total bromine residual (TBR), and a coliform test, shall be completed by the ship's Medical Officer on all water to be received in a foreign port. Potable water to be received with a halogen residual lower than 2.0 parts per million (ppm) shall be increased to meet this required level of 2.0 ppm.

● Bilge Water & Oil Residue (including used oil tank) Removal and Disposal o Up to 2700 gallons (10.3 m3) total (including oily water/bilge water and used oil) o Off-load by truck. Truck must include pump to assist off-pumping from ship tanks.

● Medical Assistance as needed o Liaison with local principal hospital and other medical professionals as needed o Transport to hospital as needed

● Sewage (Black water/ Grey water) o Offload by pipeline at the pier if available, or by truck otherwise o 2” Cam Lock o Connected/disconnected by pier operators upon arrival/departure o Up to 3000 U.S. gallons (15 m3) per day o If via pier connection-up to 4000 U.S. gallons (15 m3) per day o If via truck, one 8800 gal truck every 4 days for the duration of the stay o Truck must include pump to assist off-pumping from ship tanks.

● Garbage o Approximately 6.2 cubic meter skip / or 8 yard Container dumpster near the ship on the pier o Ready for immediate use upon arrival, emptied as needed basis.

o Ship will require the skip / dumpster to be emptied no more than 7 times throughout the period of performance.

o All dumpster services are required to meet flag state and local international garbage requirements and regulations. All garbage regulations are to be clearly communicated to the ship 30 days prior to arrival in port.

● Airport Crew Pick-ups and drop-offs o Pick-ups and drop-offs at the Bridgetown airport and assistance with flight transfers for up to 30 crew travelers.

o Airport shuttle driver is to meet the crew at the airports with a sign bearing the crewmember(s) name.

o List of crew names and flight information to be provided to the agent at least 24 hours before the first airport pickup.

o Driver must be fluent in English.

o At this time the exact amount of personnel per trip (s) is unknown however for quoting purposes please provide a per head rate for up to 30 personnel one person per trip up to 30 trips. There may be times where two personnel may ride together or double up.

● Linen Service o Wash, fold, wrap in plastic or paper for transport.

o Pick-up and delivery of up to 200 lbs of linens.

o Completed within a 2 day time window, not including arrival day or departure day.

● Air Freight Clearance and Transfer o Support and liaison services adequate to assure customs clearance of Air

Freight shipments within one day of arrival o Ground transport of Air Freight shipments to arrive at ship the same day after clearance o Up to 8 separate deliveries of multiple Air Freight boxes/parcels/mail.

● Fuel o Fuel purchase will be outside of this contract but the port agent must assist with coordination with the port.

o Quote as an option: Supplying a boom and booming ship for fueling event.

CLIN 0002

● Pier-Side Security at the gangway o Trained and qualified security watch standers to maintain 24 hour / 7 days per week continuous watch over the gangway in appropriate shifts (to include all weekends and holidays).

o Approximate total number of guard hours needed will be 240 hours.

o No single watch stander will be on shift longer than 12 hours in any 24 hour period.

o Stand watch on the pier immediately adjacent to the PC gangway.

o Allow ship access only for those personnel on list provided by PC, or by permission of

Officer of the Deck (OOD), Operations Officer (OPS), Chief Marine Engineer (CME), Executive Officer (XO) or Commanding Officer (CO).

o All watch standers must be English speaking.

o Vendor to provide shelter (guard shack) and toilet facilities for guard

CLIN 0003

● Procurement and delivery of miscellaneous parts and supplies.

o Previous examples: water pump, freezer refrigerant, incinerator motor, fender rental.

o Funds for procurement and delivery of miscellaneous parts and supplies may be allocated as a place holder with a Not to Exceed Amount; however prices during the order shall be provided at market price.

o Any associated fees regarding Procurement and delivery of miscellaneous parts and supplies shall be provided upfront at solicitation and explained. (One example of associated fees may be delivery fees if any).

CLIN 0004

● Fork Lift with a licensed/qualified operator o Provide a quote that shows per hourly hour rate and provide the minimum hours that can be requested/usage per day.

o Approximately 20 hours during the stay and during the hours of (0700hrs-1700hrs) o Forklift / operator shall only be scheduled by the ship per days and hours needed.

o Capability adequate for moving pallets of food stores, 55 gal drums, engine parts, etc

Items to be lifted not to exceed 5000lbs (2270 kg).

o Do not place on standby, Forklift and operator shall only be scheduled by the ship on a day a day basis as needed.

o This shall also include 4 manual pallet jacks for the duration of port call.

CLIN 0005

• Shoreside Crane with license operator and support team.

• Shoreside Crane must have lifting capabilities of 15,000lbs (6800 kg) at a reach of 75 feet (23 m).

• Items that will be lifted are approximately 9 feet (2.75 m) in diameter and 6 feet (2

m) tall.

• Provide a quote that shows per hourly hour rate and provide the minimum hours that can be requested/usage per day.

• Approximately xx hours during the stay and during the hours of (0700hrs-1600hrs)

• Crane/ operator/team shall only be scheduled by the ship per days and hours needed.

• Do not place on standby, crane and operator/team shall only be scheduled by the ship on a day a day basis as needed.

CLIN 0006

● Food Stores o Including produce, dairy, frozen goods, meats and dry goods o Final order to be provided 1 week in advance this will allow for changes to the food stores. No penalties for changes of food stores shall be imposed to the ship within this period.

o Per Vessel Sanitation Program 2011 Operations Manual, by U.S. Public Health Service (USPHS) and Centers for Disease Control and Prevention, “food must be obtained from sources that comply with applicable local, state, federal, or country of origin’s statutes, regulations, and ordinances”; and “Food prepared in a private home must not be used” o Acceptance dependent on PC inspection o Funds for Food Stores may be allocated as a place holder with a Not to

Exceed Amount; however prices during the order shall be provided at market price.

o Any associated fees regarding the food stores shall be provided upfront at solicitation and explained. (One example of associated fees may be delivery fees if any please advise if delivery is included in price.)

o To supplement the Ship Food Store, the government shall have maximum flexibility to send the Chief Steward to purchase food stores from local bulk-buy warehouse/wholesaler retailers (in comparison to the American Costco, SAM’s, BJ’s) in town/ community using a ship provided government purchase card. If the ship purchase card declines, ability to use the Port Agent’s purchase card at market price and charging it to the Purchase Order.

CLIN 0007

● Ground Transportation o Two (2) 10-passenger van and driver with qualification certified by local authorities: ( Approx 7 days/ 120 hours of van time each) o Operating hours weekdays shall be 1100-2300, weekend and holidays 0700-2300, throughout the period of performance o Conduct route to/from ship to/from lodging facility/main town on a continuous basis or as directed by the POC/COR.

o Drivers must be fluent in English.

o PC must have direct cell phone communication with each driver during period on duty.

o One (1) 5-Passenger Sedan with driver for approx a total 10 days (120hrs). Two days before ship arrival through one day after departure for 12 hours each day 8AM-8PM this will be assigned to the KO/COR/POC

CLIN 0008

● Husbanding Agent o All services requested must have maximum punctuality. The port agent must to the maximum extent possible not delay any requested services. For example if a service is requested at 0800, the ship expects service to be provided at the agreed upon time of 0800. Urgent requests must be completed within an hour.

Punctuality will be a part of contract performance evaluation for future contracts.

o Any changes to any services after it has been requested must be communicated immediately to the COR.

o Brief vessel Command prior to arrival on local area emergency services including law enforcement, fire, medical and environmental response. Include contact information, and regular and after hour call and response procedures.

o Brief vessel Command prior to arrival on relevant local regulations, known security or health risks, local parks/restaurants/businesses o Must be physically located in the area local to the port of Bridgetown, during the ship’s visit.

o Phone communications daily, and 24 hour / 7 day availability if needed.

o Act as single point of contact for all services to be received, and take responsibility for all associated coordination, subcontracting, invoicing and payments o Services required for the total duration of the port call.

5. Ship Specifications:

General Specifications:

● LOA: 208.6 ft (63.6m)

● Beam: 49.2 ft (15m)

● Draft: 21 ft (6.4 m)

● Displacement: 2479 MT

● Gross Tonnage: 2218 MT

6. Contracting Officer

The Contracting Officer (KO) is the sole person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

7. Technical Point of Contact

The Contracting Officer may communicate through, and delivery of services will be coordinated through, the Technical Point of Contact. Close coordination is required to ensure time lines are corrected against any last minute updates. If changes are needed, please contact the vessel as soon as possible. The Technical Point of Contact will be:

LCDR Bryan Pestone Executive Officer NOAA Ship Pisces 228-369-6909 Email: xo.pisces@noaa.gov

8. Invoicing Payment mailto:xo.pisces@noaa.gov

Payment will be made within thirty (30) days of receipt of invoice. Partial payments may be made, at the request of the vendor) following the execution of each individual port visit. Send invoices to:

LCDR Bryan Pestone Executive Officer NOAA Ship Pisces 228-369-6909 Email: xo.pisces@noaa.gov mailto:xo.pisces@noaa.gov