SOW - PAPR Kits.pdf

Statement of Work (SOW) Veterans Health Administration (VHA)

Eastern Oklahoma VA Health Care System (EOVAHCS) Provision of

First Receiver Decontamination Program Powered Air Purifying Respirator

(PAPR)

at the new Tulsa VA Medical Center

PURPOSE / OBJECTIVE:

Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to provide thirty First Receiver Decontamination PAPR used for the protection of VA medical facility staff responding to incidents involving contaminated patients seeking care following releases of Chemical, Biological, Radiological, and Nuclear (CBRN) agents. A First Receiver Decontamination PAPR is a specialized respirator system that filters out CBRN contaminates in the air and is made of materials that will not deteriorate if exposed to these contaminates.

It is a personal protective device that keeps the First Receiver safe while decontaminating exposed patients. Contractor must deliver complete PAPR systems per the delivery times and location in this SON.

BACKGROUND:

The Eastern Oklahoma VA Health Care System (EOVAHCS) is renovating a non-medical existing facility to be the new James Mountain Inhofe VA Medical Center (VAMC). Per VHA Directive 0320.06 VHA First Receivers Decontamination Program (FRDP), VA facilities with Emergency Departments are required to have a FRDP program capability. The James Mountain Inhofe VAMC will contain an Emergency Department and is equipped with a decontamination room for patient decontamination.

LOCATION:

Product Delivery: James Mountain Inhofe VA Medical Center, 440 S.

Houston Ave, Tulsa, Oklahoma 74127.

DELIVERY TIMES (PERFORMANCE PERIOD):

The VA requires the Contractor to deliver the products no later than July 15, 2026.

QUALIFICATIONS OF CONTRACTOR:

For a contract of this size, scope and complexity, the successful Contractor must provide products in a professional manner and quality as recognized by commercial industry standards as good to excellent. Contractor must provide to the COR and CO, and maintain for the life of the contract, written certification from the Original Equipment Manufacturer (OEM) that authorizes the Contractor to provide the products, as detailed in the Contractor’s quote and identified in this SON.

SCOPE:

EOVAHCS requires a contractor to provide products that meet or exceeds the physical, functional, and performance of the listed salient characteristics in the following sections. The equipment features are essential to the technical requirements to meet the VA’s needs. The VA’s needs assessment identified the type of products and components listed below as a suitable solution to fill the gap. However, these are only used as a guide and the VA’s basic, salient characteristics and critical minimum requirements define the type of product that is needed to ensure the Purpose of this SON is satisfied. OEM part numbers/references, in the salient characteristics sections are used as a basis of design and are provided as a means to convey the minimum standard characteristics.

Contractor must provide thirty (30) complete First Receiver decontamination PAPR systems with ninety (90) spare filters and associated components that meet or exceed the critical minimum requirements as well as the specifications in this SOW.

CRITICAL MINIMUM REQUIREMENTS:

Contractor is required to provide PAPR systems that meet or exceed the following minimum requirements:

1. The PAPR system must be NIOSH-approved and provide a minimum assigned protection factor (APF) of 1,000.

2. All components of the PAPR system must meet applicable NIOSH testing and certification standards for CBRN-rated Powered Air-Purifying Respirators, including testing for filtration efficiency, airflow performance, chemical agent permeation resistance, and operational durability.

3. The system must include a rugged blower assembly equipped with a functional low-voltage alarm.

4. The system must use CBRN-rated cartridges that provide 99.97% HEPA particulate filtration and protection against organic vapors and acid gases, and must meet CAP 2 service-life testing and certification requirements.

5. The system must include a CBRN hood constructed from, or coated with, Butyl material and certified as compliant with NIOSH CBRN PAPR hood requirements for permeation resistance, material durability, and compatibility with the CAP 2 system.

6. The system must include rechargeable battery packs with a minimum nominal operating life of eight (8) hours and all required charging equipment. Rechargeable power modules must meet NIOSH battery performance testing for CBRN PAPR systems.

7. The system must include an alkaline battery pack capable of holding D-cell batteries and designed to attach directly to the blower without adapters.

8. The system must include a NIOSH-approved backpack or wearable assembly that securely supports the blower and allows hands-free operation during decontamination activities.

9. All required testing and certification documentation, including NIOSH approval numbers for the blower, hood, cartridges, and any wearable components, must be current, valid, and provided to the Government upon request.

SPECIFICATIONS (including SALIENT CHARACTERISTICS):

The contractor shall provide thirty (30) complete Powered Air Purifying Respirator (PAPR) systems and associated components that meet or exceed the following salient characteristics. These characteristics define the minimum functional and performance attributes required to support First Receiver Decontamination operations.

1. General System Requirements

• The PAPR system must include a blower unit, protective hood, power source(s), breathing tube (if applicable), and a means of wearing the system comfortably and securely during emergency response operations.

• All system components must be constructed of durable materials capable of withstanding decontamination procedures and CBRN exposure consistent with First Receiver use.

2. Filter and Cartridge Requirements

• Cartridges must be compatible with the system’s blower assembly and meet CBRN particulate, organic vapor, and acid gas filtration requirements.

• Cartridges must attach securely, without tools, and maintain an air-tight seal during operational use.

3. Hood Characteristics

• The hood must provide full head and neck coverage and must integrate with the airflow system to maintain positive pressure.

• The hood material must be resistant to commonly used decontamination chemicals and suitable for exposure to CBRN contaminants.

• The hood must allow for rapid donning and must not require individual fit-testing.

4. Blower Assembly Characteristics

• The blower must be capable of maintaining consistent airflow that satisfies the required protection factor when paired with the authorized cartridge and hood.

• The blower housing must be impact-resistant and designed for use in an emergency decontamination environment.

5. Battery and Power Characteristics

• Rechargeable power modules must support extended operational periods and include required charging equipment.

• Disposable battery options must allow use of commonly available alkaline batteries and attach directly to the blower without adapters.

6. Wearability and Portability Requirements

• The system must include a wearable assembly (e.g., backpack or harness) designed for user comfort while maintaining stability during patient decontamination activities.

• Materials used must be resistant to water exposure, decontamination sprays, and physical stress during emergency operations.

7. Quantity and Component Requirements

• Contractor shall provide thirty (30) complete PAPR systems.

• Contractor shall provide ninety (90) spare filters (three per system).

8. Warranty Requirements

• Equipment must include a standard manufacturer’s warranty that begins upon Government receipt and meets or exceeds typical commercial warranty terms for similar protective equipment.

DELIVERY:

Delivery and receipt of the proposed items are anticipated to be directed to the location identified in this SOW. Due to this being a brand-new facility and ongoing construction, the Contractor must coordinate with the COR on all deliveries before any delivery attempts. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

INSPECTION:

All goods shall be inspected upon receipt.

WARRANTY OF EQUIPMENT:

Contractor must provide a warranty per the Specifications in this SOW. The warranty must meet or exceed standard manufacturer industry warranty terms. The government does not accept an extended warranty, which requires advance payment. Manufacturer’s warranty must begin on the date of receipt.

STANDARD BUSINESS HOURS AND FEDERAL HOLIDAYS

Hours: Normal duty hours are 8:00 a.m. through 5:00 p.m. CST, Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR.

In accordance with 5 U.S.C. 6103, Executive Order 11582, and Public Law 94- 97, the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays.”

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January

President’s Day Last Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President of the United States to be a Federal holiday.