SOW_Overhead_Door_Maintenance_Shiawassee.pdf

140FS226Q0029 Overhead Door Service and Maintenance Page 1 of 4 Shiawassee National Wildlife Refuge

Scope of Work

1. General:

1.1 Shiawassee National Wildlife Refuge headquarters, located at 6975 Mower Road, Saginaw MI

48601, has a requirement for Overhead Door Service and Maintenance improvements at the facility located at 5299 Bartel Road, Saginaw MI 48601. NAICS 238290 (Other Building Equipment

Contractors)

1.2 The station requires repairs and upgrades to door systems in both the main shop and cold storage buildings. Work includes replacing three controllers, bottom seals on three shop doors, and several controller remotes; upgrading one controller remote to a wireless option;

replacing two lower door panels; and removing existing double doors to install an insulated overhead door. These actions are necessary to ensure proper functionality, improve efficiency, and maintain consistency across facility operations.

1.3 Contractors shall be registered and active in SAM.gov at the time of award. Contractors should demonstrate prior experience performing work of similar scope and complexity, including installation, maintenance, or repair of overhead doors, controllers, seals, and related building equipment. Contractors must maintain insurance coverage and bonding as required by federal acquisition regulations and applicable local jurisdiction.

2. Place of Performance and Period of Performance

2.1 Worksite is located at 5299 Bartel Road, Saginaw MI 48601.

2.2 The performance period for this project is scheduled from 17 February 2026 through 30

April 2026. Work must be completed within this timeframe to align with operational requirements and avoid conflicts with other scheduled projects. Contractors should be aware that conditions such as seasonal weather patterns, habitat sensitivities, and refuge operations may impact access and scheduling. Winter weather in January and February may limit site accessibility or create delays, while early spring conditions in March may coincide with habitat management activities or migratory species presence. These factors may restrict certain work windows and require coordination with refuge staff to minimize disturbance and ensure compliance with environmental protections. All work must be planned and executed within these constraints to ensure timely completion and to avoid adverse impacts on refuge operations and habitat resources.

2.3 Normal duty hours Monday thru Friday 8:00 a.m. - 4:00 p.m. In the event of emergencies, Contractor shall provide contact information.

2.4 Non-duty hours include week nights, weekends, and Government holidays (New Year’s Day, Martin Luther King Jr.’s Birthday, Washington’s Birthday, Memorial Day, Juneteenth National

Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving

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Day, Christmas Day).

3. Scope

The project involves a series of door system repairs and upgrades at the refuge’s main shop and cold storage buildings. Work includes replacing three controllers located in the southwest bay of the main shop, the center bay of the cold storage building, and the west bay of the cold storage building. In addition, bottom seals on all three main shop doors must be replaced, and the controller remote in the southwest bay of the main shop upgraded to a wireless option if available, to align with other doors in the facility. Two lower panels in the northeast bay door of the main shop also require replacement, along with controller remotes in the cold storage building, three on each end. Door cables shall be inspected during the course of work, and any cables found to be worn or damaged must be replaced to ensure safe and reliable operation.

The project further requires removal of the existing 8x7 double doors on the northwest corner of the main shop building and installation of a new insulated overhead door. All work must be completed in accordance with applicable safety standards, building codes, and manufacturer specifications, ensuring proper functionality, consistency across systems, and improved efficiency for long-term maintenance.

4. Deliverables and/or Delivery Schedule: N/A

5. Data Management Plan (DMP): N/A

6. Government-Furnished Equipment (GFE)

6.1 The contractor shall be fully responsible for furnishing all equipment, tools, supplies, and materials necessary to complete the scope of work outlined in this project.

This includes, but is not limited to, controllers, remotes, seals, panels, doors, and any associated hardware required for installation and repair. All materials provided must meet applicable industry standards and manufacturer specifications to ensure compatibility, durability, and long-term functionality. The contractor is expected to deliver a complete, operational solution without reliance on government-furnished equipment or supplies.

6.2 Electricity and restroom facilities will be available to the contractor while on site. These resources are provided to support the performance of work and ensure that contractor personnel have access to basic utilities during the project period. Contractors are expected to use these facilities responsibly and in accordance with refuge policies.

7. Evaluation and Acceptance

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7.1 The contractor will be evaluated as detailed herein. Government acceptance is contingent upon: designated U.S. Fish and Wildlife Service representative(s) determining the work to be acceptable and in good working order.

8. Quality Control/Quality Assurance:

8.1 The contractor is responsible for ensuring that all supplies and services meet the requirements of the contract and conform to industry standards. Where appropriate, the contractor shall maintain a documented Quality Control (QC) program consistent with recognized industry practices. This program must be made available to the agency as part of the contractor’s proposal and shall outline procedures for monitoring, testing, and verifying compliance. Quality Assurance (QA) will be performed by the government to confirm that deliverables meet contractual specifications prior to final acceptance.

8.2 Detail measures for assessing quality control and acceptance; each requirement is unique and a table format is visually friendly and may be desirable.

Quality Control and Acceptance Measures

Requirement Quality Control Measures Acceptance Criteria

Controller Replacement

(Main Shop & Cold

Storage)

Verify installation by licensed technician;

test functionality of each controller;

document serial numbers.

All controllers operate correctly, respond to remotes, and meet manufacturer specifications.

Bottom Seal Replacement

(Main Shop Doors)

Inspect seals for proper fit and alignment;

confirm weather resistance; check for gaps or leaks.

Seals fully close gaps, provide insulation, and pass visual inspection by government representative.

Wireless Remote Upgrade

(SW Bay)

Test wireless connectivity and range;

confirm compatibility with existing systems;

provide user instructions.

Remote operates reliably, aligns with other shop doors, and is accepted by refuge staff.

Panel Replacement (NE

Bay Door)

Inspect panels for correct dimensions and secure installation; verify finish and durability.

Panels match existing door structure, are free of defects, and pass visual inspection.

Cold Storage Controller

Remotes (Three on Each

End)

Test each remote for functionality; confirm synchronization with controllers; document programming.

All remotes operate consistently and meet performance requirements.

Door Replacement (NW

Corner – 8x7 Double

Doors)

Ensure removal and disposal per safety standards; install insulated overhead door;

test operation.

New door operates smoothly, provides insulation, and meets manufacturer and safety specifications.

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9. Technical Coordinator:

9.1 Primary technical coordinator: Mr Eric Dunton, Acting Refuge Manager, 989- 395-6101, eric_dunton@fws.gov.

9.2 Secondary technical coordinator: Mr. Shawn Norcross, Administrative Assistant, 989-203-9823, shawn_norcross@fws.gov