SOW - Omnicell Window 10 Upgrade - Final.docx

B.2 STATEMENT OF WORK

Title: Omnicell XT cabinets Windows 10 premium license

Background:

The VA New Jersey Medical centers Pharmacy service use automated dispensing cabinets (ADCs) to store and dispense medications on the nursing units and in the clinics. The current Omnicell system requires an upgrade to Windows 10 premium to ensure we maintain access to patches that ensure cabinets receive the latest security updates.

Description: The contractor shall upgrade the existing XT cabinets to windows 10 premium license via XTExtend (XTE) console upgrade. This is to ensure these devices are supported and we’re able to receive security updates through January 2032.

Salient Characteristics:

XTEXTEND CONSOLE, HALF- HEIGHT Qty. 1 XTEXTEND CONSOLE, FULL HEIGHT Qty. 43

Scope of Work The contractor shall upgrade the existing XT cabinets to Windows 10 premium license via XTExtend console upgrade at our East Orange, Lyons and Toms River, NJ campuses.

Vendor shall furnish all parts and expertise necessary to provide shared maintenance of all ADCs at the New Jersey Health care system.

This is a Brand name only requirement.

Place of Performance:

VA New Jersey Health Care System

East Orange Campus 385 Tremont Ave East Orange, NJ 07018

Lyons VA Medical Center 151 Knollcroft Rd Lyons, NJ 07939

Toms River Clinic 1055 Hooper Avenue Toms River, NJ 08755 Period of Performance: The contractor shall complete delivery, installation as quickly as possible after receipt of order. The warranty shall begin from the date of implementation (the date each unit is operational) and shall last for a minimum of one calendar year.

Installation Schedule: The contractor shall perform the installation and will have access to patient sensitive information. Installation shall take place) during regular business hours (e.g. 8 am – 4:30 pm). Other than normal business hours may be required due to patient care needs, and these shall be coordinated with the COR.

Removal and Disposal: The contractor shall remove all replaced parts and dispose of all excess materials and the cost shall be included in the line-item pricing. The government and the contractor will coordinate a staging area for new units vs. removed units. Any credit due to the government for trade-in parts/hardware shall be reflected on the invoice.

Acceptance: Acceptance will be after installation and clean-up is complete in all rooms.

Security: VA sensitive information will be accessible during the installation of these new cabinets while the contractor connects to the Omnicell server to install the new cabinets. The contractor shall check in with the authorized government representative and obtain badging as necessary. On occasion there may be a requirement for escort service, i.e. (patient care areas, pharmacy, IT, etc.). The C&A requirements do not apply, and that a Security Accreditation Package is not required.

ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS:

1. A Contractor/Subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, Subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

2. All Contractors, Subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for Contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

3. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

4. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the Contractor/Subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

5. The Contractor or Subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the Contractor or Subcontractor’s employ. The Contracting Officer must also be notified immediately by the Contractor or Subcontractor prior to an unfriendly termination.

IT Requirements: Biomed will help coordinate installation of the new cabinets, IRM help might be required if we run into port security/VLAN/ACL issues. Contractor shall ensure, with government support, that the connection of the upgraded hardware and software to existing VA IT systems, and the flow of data between the upgraded hardware and software to existing VA IT systems, is reliable.