SOW Oils and Greases BPA_OIL1100.pdf

Version 01/25/2018

STATEMENT OF WORK

Oils and Greases BPA Procurement

1.0 BACKGROUND

1.1 The Bureau of Engraving and Printing (BEP) develops and produces United States currency notes, trusted worldwide. The Bureau of Engraving and Printing needs to maintain a calculated quantity of spare, repair and supporting parts in our storerooms located in Washington, D.C. These important readily available parts help support the manufacturing process in providing high quality print products of which the primary is United States Currency.

2.0 PURPOSE

2.1 Product, Service or Outcome Needed.

The Bureau of Engraving and Printing (BEP), at both the Eastern Currency Facility (ECF) and the Western Currency Facility (WCF) has a requirement to replace consumable spare parts such as Oils, and Greases using a BPA. The Oils and Greases are used to clean and lubricate numbering blocks used in COPE, LEPE, & NS-LEPE. After a set number of prints operations stopped and the numbering blocks are properly maintained for quality currency prints. The individual ordering of these items lead to repeated stock outs and lessened product quality/repeatability goals. Purchasing these consumable spare parts using the IDIQ/BPA method will support currency manufacturing goals for the next 5 years by improving efficiency with decreased procurement processing time.

See parts listed in section 3.1 below.

3.0 TECHNICAL REQUIREMENTS/TASKS/OUTCOMES

3.1 Potential vendors will need to provide a quote for all item(s) listed below, to include quantities, current list price and lead time for delivery to the appropriate BEP locations.

These items shall be delivered to BEP during the Five Ordering Periods (5) ordering periods outlined in section 3.6.2 below.

Deliverable Items (Per Five Ordering Periods)

Item # Description Location

Qty (NTE)

Unit

Unit Price

Extended

Price

OIL1100 - ISOSOLV LOW VOC WIPE

USED ON THE COPE PRESSES 55

GALLON DRUMS

ECF 25 55 GALLON

DRUMS

Total Base Year

3.2 Special Delivery Instructions. See Logistics Invoicing Terms and Conditions.

3.3 Need by Date/Delivery Period. 60 days after contract award.

3.4 Place/ Location of Performance/ Delivery.

Bureau of Engraving and Printing Eastern Currency Facility (ECF) 14th and C Streets, S.W.

Washington, DC 20228

Bureau of Engraving and Printing Western Currency Facility (WCF) 9000 Blue Mound Rd.

Fort Worth, TX 76131

3.5 Travel Requirements. N/A

3.6 Special Requirements.

3.6.1 Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

3.6.2 Performance/ Delivery Period.

The Delivery Period reads as follows:

Ordering Period 1 January 28, 2026- January 27, 2027 Ordering Period 2 January 28, 2027- January 27, 2028 Ordering Period 3 January 28, 2028- January 27, 2029 Ordering Period 4 January 28, 2029- January 27, 2030 Ordering Period 5 January 28, 2030- January 27, 2031

4.0 Applicable Documents.

4.1 There are no applicable documents for this procurement.

5.0 Requirements for Handling Sensitive, Classified and/or Proprietary Information

5.1 There are no security requirements for this procurement.

6.0 Government Furnished Resources and Information

6.1 There are no resources or other information for this procurement.

7.0 Deliverables

7.1 The BEP expects to receive the item that we order according to our requirement outlined in this procurement document:

• Receive correct item per description.

• Receive correct quantity per requirement.

• Receive item according to provided need by date.

• Receive item at the correct delivery location provided by the BEP.

• Receive correct information on Shipping label and Bill of Lading.