Scope of Work and Specifications

OBX Housing – Deck and Stair Replacement

July 2026

Name: CWO Christina Gramza Email: Christina.A.Gramza@uscg.mil SECTOR NC Facilities Engineering Officer

1. Scope: The Contractor shall provide all necessary transportation, labor, equipment, materials, parts, tools, and supervision required to safely demolish, remove, and replace designated decking and stairs at United States Coast Guard (USCG) Outer Banks (OBX) Housing sites. The required scope of work encompasses the physical demolition and legal disposal of existing structures, the comprehensive replacement of deck and stair framing—specifically including girders, deck joists, handrails, and decking—and the integration of existing pilings where structurally applicable at select housing units. Prior to and during construction, the Contractor must conduct thorough visual inspections of all framing and physical connections, verify secure and proper attachments to the primary housing structures, and ensure that all completed installations strictly comply with local, state, and federal building codes. This work shall be executed at the following USCG OBX Housing locations:

• 203 W. Lookout, Nags Head, NC 27959

• 4211 Cobbs Way, Nags Head, NC 27959

• 711 Canal Dr., Kill Devil Hills, NC 27948

2. Government Facilities and Utilities:

a. Electrical power is available on the site. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded.

b. Telephone services will not be available for use by the Contractor.

c. Building restroom facilities are not available for use.

d. The Contractor, their employees, and any sub-contractors shall become familiar with and obey all OBX Housing regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless to do so in the performance of their duties. Work site and execution must be arranged so as not to disrupt normal operations in this area. There shall be No Smoking in any Coast Guard building or Coast Guard owned Housing building. All smoking must be done only in a designated smoking area.

3. Materials and Locations:

a. Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturer’s recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight and kept away from excessive heat. The

Contractor shall not store any highly flammable materials in the work area.

Sufficient area for staging is available on site; storage areas will be pre-approved by the Contracting Officer’s Representative (COR). Special precautions shall be taken to ensure construction materials and debris does not enter the households.

b. Laydown areas will be approved by the COR with coordination from the Housing Officer and Tenants. Any damage to vegetated areas shall be repaired and reseeded by the Contractor.

4. Labor Laws:

a. See Section 52.222 of the contract clauses for applicable labor requirements, and the attached wage determination for prevailing rates that must be paid to covered workers.

5. Safety:

a. The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. The Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules, and regulations. Any operation defined as “Hot Work” as per OSHA/NFPA requires approval by the COR. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.

6. Environmental Compliance:

a. Environmental Discharges

i. The Contractor shall ensure all discharges do not exhibit contaminates contrary to Environmental Protection Agency, 40 CFR (series) or Unit Environmental Guide. Wastewater associated with any maintenance or repair shall be quantified in a maintenance schedule.

All work will be performed in accordance with the Environmental Protection Agency, 40 CFR (series), Unit Environmental Guide, and Clean Water Act. If an Erosion and Sediment Control Plan is required, then these shall be preapproved by SFO Environmental Protection

Specialist, Mr. Todd Ogle. All spills shall be reported to Mr. Todd Ogle at (252) 269-0112 after containing.

b. Waste

i. Any waste as a result of the project shall either be recycled in accordance with CIM 16455.10 or be disposed of in accordance with the Resource Conservation and Recovery Act. Any Hazardous Waste shall be manifested off site with Sector North Carolina listed as the generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of in accordance with the Resource Conservation and Recovery Act and all applicable federal, state and local laws and ordinances.

c. Chemicals

i. All chemicals required for this project shall be preapproved by the

SFO Environmental Protection Specialist. All applicable Safety Data Sheets shall be provided to the SFO Environmental Protection Specialist request. Proper storage shall be provided in accordance with 29 CFR 1910.1200. All installation related solid waste shall be removed from the Housing after each working day. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To-Know Act requires Coast Guard to maintain an inventory of all Hazardous Materials located at the site. The Contractor is required to comply with local VOC laws and regulations.

7. Liability of Contractor:

a. Any damage to government property caused by the Contractor shall be repaired or replaced by the Contractor at no cost to the government. The Contractor shall not disconnect any service without approval from the COR.

8. Existing Site Conditions:

a. The Contractor must satisfy themselves with the existing site conditions and the work to be performed. All potential Contractors are strongly encouraged to visit the site to field verify any/all quantities before submitting proposals.

Interested Contractors shall make arrangements for site visits with the COR.

All site visits are to be prearranged a minimum of three (3) days in advance.

9. Site Restoration & Clean Up:

a. The work site shall be cleaned up at the completion of each workday. The Contractor shall take special care to contain dust while working. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains. There will be no final acceptance of the contract until the COR approves the appearance of the job site.

10. Contract Timeline:

a. Schedule of Work:

i. A workday is defined as any non-weekend or non-Federal Holiday. The Contractor shall perform all work during normal base work hours. The normal working hours are 0800 – 1700, Monday through Friday. If the Contractor would like to work outside normal working hours, permission must be obtained from the COR.

ii. The Contractor shall provide all required information and complete this contract within the time schedule below, unless approved by the Contracting Officer.

iii. Provide all required submittals to the Contracting Officer within 10 workdays after contract award.

iv. The COR will have 7 workdays days to review the submittals and respond to the Contractor.

v. The Contractor, upon receiving notification to proceed and acceptance of submittals, must mobilize to the site within 10 workdays.

vi. Completion of work shall be accomplished within 150 workdays from notification to proceed and acceptance of submittals.

vii. The Contractor shall schedule all work with the COR. The Contractor shall understand the importance to schedule and complete all work in a timely fashion.

viii. The Contractor may notify the Contracting Officer of any long lead time equipment or materials and request a modified delivery date of the work.

b. Contract Submittals:

i. The following list of submittals must be submitted on the timeline indicated and define the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

Submittal Deliverable Required Submittal Timeline

Pre-Bid Site Visit Request Information ☒ In accordance with solicitation posting

Initial Product Data ☒ With quote/proposal

Certifications/Licenses

• General Contractor License ☒ With quote/proposal

Past Performance of Related Work ☒ With quote/proposal

Final Product Data ☒ Within 7 calendar days after

Contract Award

Project Schedule ☒ Within 15 calendar days after

Contract Award

Product Warranty Information ☒ Within 15 Workdays after completion of project* Post-Award Site Visit Request

Information ☒ As required

*Final payment will not be made until all deliverables are submitted and accepted.

11. Detailed Technical Requirements: The Contractor shall provide all necessary transportation, labor, equipment, materials, parts, and supervision to demo the existing deck and stairs and install new decking and stairs IAW specification provided. Attachments have been provided including photos and measurements of existing deck and stairs.

a) 203 West Lookout:

a. Demolish and remove existing structures as required.

b. Provide labor for framing of deck.

i. Front Porch:

1. 8’ wide x 40’ long. 8 steps to landing, then 7 steps to porch.

ii. Back Porch:

1. 10’ wide x 10’ long with 14 steps. Provide intermediate landings as required by code.

Coordinate revisions to framing with COR.

c. Provide labor for framing stairs.

d. Replace ledger board connection at house. Provide waterproof membrane behind ledger board. Provide code compliant fasteners. Provide lateral load tension ties to house structure to meet local codes.

e. Supply dimensional Composite framing, decking and sheathing package. Includes replacing girders, deck joists, columns/posts, handrails/guardrails and decking (with hidden fasteners). Provide structural composite lumber for primary framing. Notify COR if framing member sizes are unavailable in composite lumber.

Provide composite screening at underside of deck system. All fasteners shall be compatible with composite materials. Existing pilings to be re-used. Notify COR if existing foundations are deficient.

f. Replace screens in kind at Back Porch.

g. Repair any damage created to adjacent wall finishes during demo and removal of existing structures, and repair/replacement of new structures.

h. Provide labor and equipment to handle framing materials on-site.

i. Provide dumpsters and pay disposal fees.

j. Perform daily site cleanup during construction, with final clean upon completion and all other accumulated trash OFFSITE.

b) 4211 Cobbs Way:

a. Demolish and remove existing structures.

b. Provide labor for framing of deck.

i. Main Deck:

1. 8’ wide x 23’ 4” long with 14 steps. Provide intermediate landings where required by code.

Coordinate revisions to framing with COR.

2. 10’7” wide x 24’ long with 16’ stringers where applicable

ii. 2nd story deck:

1. 10’7” wide x 5’9” long

iii. Back Deck:

1. 10’7” wide x 12’7” long with 14 steps attached.

Provide intermediate landings where required by code. Coordinate revisions to framing with COR.

2. 9’ tall openings in carport

c. Provide labor for framing stairs.

d. Replace ledger board connection at house. Provide waterproof membrane behind ledger board. Provide code compliant fasteners. Provide lateral load tension ties to house structure to meet local codes.

e. Supply dimensional composite framing, decking and sheathing package. Includes replacing girders, deck joists, columns/posts, handrails/guardrails and decking (with hidden fasteners). Provide structural composite lumber for primary framing. Notify COR if framing member sizes are unavailable in composite lumber.

Provide composite screening at underside of deck system. All fasteners shall be compatible with composite materials. Existing pilings to be re-used. Notify COR if existing foundations are deficient.

f. Repair any damage created to adjacent wall finishes during demo and removal of existing structures, and repair/replacement of new structures.

g. Provide labor and equipment to handle framing materials on-site.

h. Provide dumpsters and pay disposal fees.

i. Perform daily site cleanup during construction, with final clean

c) 711 Canal Dr:

a. Demolish and remove existing structures.

b. Provide labor for framing of deck.

i. Front Porch:

1. i. 3’10.5” wide x 18’ with 4 steps approx. 2’10” off the ground

ii. Back Porch:

1. i. 14’ wide x 19’ long, steps from upper deck resting on mentioned deck

c. Replace ledger board connection at house. Provide waterproof membrane behind ledger board. Provide code compliant fasteners. Provide lateral load tension ties to house structure to meet local codes.

d. Supply dimensional composite framing, decking and sheathing package. Includes replacing girders, deck joists, columns/posts, handrails/guardrails and decking (with hidden fasteners). Provide structural composite lumber for primary framing. Notify COR if framing member sizes are unavailable in composite lumber.

Provide composite screening at underside of deck system. All fasteners shall be compatible with composite materials. Existing pilings to be re-used. Notify COR if existing foundations are deficient.

e. Repair any damage created to adjacent wall finishes during demo and removal of existing structures, and repair/replacement of new structures.

f. Provide labor and equipment to handle framing materials on-site.

g. Provide dumpsters and pay disposal fees.

h. Perform daily site cleanup during construction, with final clean

d) The Contractor shall ensure all work is to be accomplished with the best standard industry practices, and by workmen with no less than five (5) years of experience in the required trades and all work performed within guidelines of building NC codes. The work shall be supervised by experienced personnel and upon completion shall IAW Federal, State and local codes, manufacturer instructions, and industry best practice.

e) All work must be IAW North Carolina building code and completed in accordance with Federal, State and local codes, manufacturer instructions, and industry best practice. All work must comply with manufacturers’ installation instructions and recommendations. The Contractor must perform all work in accordance with all Federal, EPA, OSHA, and State of North Carolina laws and regulations. The Contractor and their subcontractors must possess all required licenses and certifications for the portion of work that they are performing.

f) It is HIGHLY recommended that the Contractor make a site visit to properly evaluate the location and verify all aspects and/or specifications to the existing decking and stairs.

g) Scheduling: The Contractor shall provide a detailed schedule within fifteen (15) calendar days after contract award. The Contractor shall schedule all work with the Contracting Officers Representative (COR).

12. Inspection and Acceptance:

a. The Contractor shall perform final inspection to verify proper install. The COR will accomplish inspection and acceptance of work.

b. The Contractor must notify the COR two working days before the performance, inspection and acceptance tests are to be conducted. The tests must be performed in the presence of the COR.

c. Installation, workmanship, fabrication, assembly, erection, examination, inspection, and testing shall be in accordance with appropriate sections of

29 CFR 1910, 1926.

d. The Contractor shall perform all work in accordance with all Federal, EPA, OSHA, and State of North Carolina laws and regulations.

e. New equipment must be installed in accordance with manufacturer instructions, Federal, and State codes.

f. Installation, operation, maintenance manuals and warranty information for the equipment shall be turned over to the COR upon project completion. The Contractor shall provide a one-year warranty on the equipment supplied by the Contractor (including labor) from completion on installation for any problems that might occur with the new installation.

13. Reference Documents:

a) Photos

203 W. Lookout- BASIS OF DESIGN FOR MATERIALS AND COLORS

4211 Cobbs Way- BASIS OF DESIGN FOR MATERIALS AND COLORS

711 Canal - BASIS OF DESIGN FOR MATERIALS AND COLORS