SOW_ OAK 5D6A Renovate Central Mailroom_012622.pdf

STATEMENT OF WORK

FCC OAKDALE PROJECT 5D6A

CENTRALIZED MAILROOM FIRE ALARM/BORING

I. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Correctional Institution located at 1507 East Whatley Road, Oakdale, Louisiana 71463 intends to make a single award to a responsible entity that will provide all necessary labor, equipment, materials, and incidentals to design and install a fire alarm system within the subject building, Centralized Mailroom.

The contractor shall also provide a directional bore installation of conduit approximately 1,000 feet in length and thereafter install new underground communication duct to permit tie in of the new fire alarm system to the existing FCI fire alarm front end. Refer to the provided drawings for additional information.

B. SCOPE OF WORK

GENERAL

All construction being performed under this contract shall meet all state, federal, and local codes. Upon completion of work the contractor shall clean the job sites and all areas affected during construction shall be returned to their condition prior to construction. The contractor shall also be responsible for any damage caused to any structure or utilities during the period of construction.

FIRE ALARM SYSTEM

The contractor shall provide a code complaint design and thereafter furnish and install all fire alarm equipment, devices, wiring and programming to supply a complete, operational fire alarm system in the Central Mailroom Building which communicates with the existing Control Center front end. The contractor shall furnish all CAD drawings, submittals and review fees to the State Fire Marshall office. The new fire alarm system for this building shall be compatible with the existing FCI system manufactured by Edwards Systems Technology. At completion of installation, the contractor shall provide testing and a satisfactory post installation inspection and certification report.

DIRECTIONAL BORING

The contractor shall locate utilities and conduct a directional bore of approximately 1,000 ft. as shown on the plans in order to provide underground communications conduit from the tie in location to the Centralized Mailroom. The contractor shall provide 4” SDR11 conduit between two Quazite 24”x36” boxes with lids and terminate the conduit inside the Centralized Mailroom. The BOP shall install fiber within the new conduit afterwards, which the contractor shall then use to connect the new fire alarm panel to the Control Center fire alarm front end.

C. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

All installers/technicians shall be qualified and certified by the manufacturer to install, test, and certify the fire alarm system. Warranty: Installing contractor shall provide a one (1) year warranty agreeing to repair or replace defects in material or workmanship at no additional cost to the Government. Manufacturer of the alarm system shall warranty all components furnished as part of the alarm system for a period of one (1) year against failure. Both warranties shall begin on the date of final acceptance. Such certification must be verified in writing by the manufacturer and submitted to the COR seven (7) days before the project starts.

D. UTILITIES

The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed to complete this project.

1/26/20221/11111111 262222222 /2022

BUREAU OF PRISONS

SOUTH CENTRAL REGION

APPROVED

DATE: ____________________________________

FACILITIES ADMINISTRATOR

E. TESTING AND ACCEPTANCE

The Contractor shall notify the COR two (2) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the Contracting Officers Representative (COR) in advance for final check out and testing of the complete system. Testing shall be performed in accordance with code and shall confirm proper operation of the Centralize Mailroom fire alarm and annunciation at the existing fire alarm front end, in the FCI Control Center.

F. HOUSEKEEPING AND MATERIAL DISPOSAL

The contractor awarded the contract will be responsible to ensure the premises are kept clean and free from accumulations of waste materials and rubbish at all times. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCC Oakdale upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws. The Contractor is also responsible to conduct all structural repairs, patch walls, paint, repair ceiling etc.

G. SUBMITTALS & TRAINING

Submittals:

1. The contractor shall provide submittals for all equipment, products and materials to be supplied under this contract within (15) days from receiving the Notice to proceed for approval.

2. All security clearance paperwork/documentation shall be submitted to the COR a minimum of (14) working day prior to the start of work (see below).

3. The Contractor shall provide to the COR three (3) copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

4. For security and safety purposes, forty eight (48) hour advance notice in writing, prior to disruption to the system must be given to the Contracting Officer and COR.

5. Provide complete narrative descriptions of all system operations.

6. The contractor shall provide one complete set hardcopy D size drawings of the entire system, an electronic version of all the plans in AutoCAD drawing format (2020 edition or later) and in Adobe PDF format in disc/s upon completion of the project

7. The contractor shall provide an Installation Certification of the completed and tested systems that contains an affidavit signed by the contractor and manufacturer’s representative, notarized, certifying that the complete systems meet the contract requirements and is fully operational per the manufacturer's recommendations.

8. Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution’s Contracting Officer prior to the implementation of the requested change.

9. It is the Contractor’s responsibility to repair and/or replace any Government property damaged by contractors/subcontractors employees. Damage will be corrected and restored to previous condition at no cost to the Government.

10. It shall be the Contractor’s responsibility for obtaining all measurements and data requirements to comply with manufacturer’s installation recommendations. All installations must be in accordance with product manufacture’s recommendations.

Training:

Upon completion of the installation, testing, and acceptance by the Government, the contractor shall provide the COR a complete hardcopy printout of the system programming including schematics and ladder logic diagram, along with CD ROM disk copies of the program. CD ROM disks shall include all manufacturers’ software necessary to perform maintenance and adds. The contractor shall provide operation/maintenance manuals for each piece of equipment/system installed. One copy of any required licensed software and associated manuals shall also be supplied to the institution.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 7:30 AM – 4:00 PM, Monday Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight hour work day. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

B. Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:30 a.m. to 4:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will FCC Oakdale or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a “high risk” tool having a Federal Bureau of Prisons’ tool classification of Double A. All contractor owned extension cords used for this project will be required to exit the institution at the end of every work day for the duration of the project.

All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

D. Security Clearance/Contractor Badges:

All contractors and subcontractor employees will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure that he or she can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box.

Should a system require Lock out/Tag out, the system will be required to have both Contractor and FCC Oakdale locks on the isolation point to prevent shock. All Lock out/Tag out procedures will be in compliance with the institution Lock out program.

F. Additional Considerations:

1. Contractor will be permitted to wear jeans in the institution, however, shorts, green or khaki color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

2. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check in first thing in the morning.

3. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.