SOW NexGen Wifi Install - Sources Sought Draft.pdf

PDF 5 MB Posted Mar 21, 2023

Attached to: Y1DZ--NRM project 662-22-702 EHRM NextGen WIFI Final AP Installation MACC Group 1
Solicitation number: 36C26123R0053
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21

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DRAFT

STATEMENT OF WORK

Department of Veterans Affair San Francisco VA Health Care System

662-22-702 EHRM NextGen Wi-Fi Upgrades Final AP Cabling

January 5, 2022

Source Selection Information--See FAR 2.101 and 3.104

Statement of Work (SOW) for the

662-22-702 EHRM NextGen Wi-Fi Upgrades Final AP Installation

1.0 General

1.1 Background

The Department of Veterans Affairs (VA) is currently implementing the Electronic Health Record Modernization (EHRM) nationally. This effort includes the upgrading to next generation Wi-Fi communications at the Fort Miley and off-site locations to include, Mission Bay Research and Santa Rosa CBOC.

1.2 Objective

Complete sixteen (16) Wi-Fi access point (AP) installations in three (3) different locations.

1.3 Scope of Work

The contractor will be required to provide all equipment, materials, labor, and permitting to execute this action. Safe work practices in accordance with OSHA 1926 and CAL/OSHA standards are essential, and competency must be demonstrated.

Installations Above Fixed Ceilings In general, places of limited access due to hard ceilings require the installation of double-gang junction boxes flush with ceiling that are then connected to ¾” EMC conduit in plenum space extending to an adjacent common pathway, most commonly a corridor. Conduit runs vary roughly from 5’ to 25’ with an average run of 10’.

Approximately 50% of these runs will require bends and not more than three such runs will require multiple bends. Penetrations are to be sealed in accordance with National Fire Protection Association standards where barriers exist.

Core Drilling Several locations require drilling and sleeving of 2” cores to accommodate pathways.

Means and methods may reduce requirement.

Cabling Installation Locations (16 total) identified below require Green CAT 6A Ethernet cabling pulled from the indicated Wiring Closet/Server Room to the AP location in the identified Room.

Cables will be pulled in existing or newly constructed pathways and utilize cable trays or j-hooks for suspension in plenum spaces. In suspended ceilings, a 5-foot Cat6A cable service length terminated with a RJ45 socket for the AP side connection between the fixed cable and the AP. Server Room side provide a 10’ service length terminated with a

RJ45 socket for final installation. Use wiring standard T568A. Average run length of 250’ is considered adequate.

New cable installed as part of the project is required to be tested and certified by a 3rd party vendor that the installation meets manufacture specifications. A report shall be provided to the VA detailing what was tested, and the results of each test. After completion of testing, all cables shall be labeled and identified.

1.4 Period of Performance

The period of performance of this contract is twenty-one (21) calendar days from the Notice to Proceed.

1.5 Place of Performance

Fort Miley 4150 Clements Street Building 200 San Francisco, CA 94121

Mission Bay Research Space 1700 Owens Street 4th Floor San Francisco, CA 94158

Sant Rosa CBOC 3841 Brickway Blvd 2nd Floor Santa Rosa, CA 95403

2.0 Specific Requirements/Tasks

2.1 AP locations

Bldg. Floor Access Point Asbestos

Room Number / Location

Wiring Closet Other Comments

200 3 AP23 No 3B-123 B200-F1-114 Conduit installation required. Cable is ran to the OR and a service loop left where the conduit is needed

200 3 AP30 No 3A-145 B200-F1-114 Conduit installation required 200 3 AP31 No 3A-154 B200-F1-114 Conduit installation required 200 3 AP32 No 3A-156 B200-F1-114 Conduit installation required 200 3 AP33 No 3A-151 B200-F1-114

Mission Bay 4 AP05 No Room #455 Server Room #408 Need advance permission to access Mission Bay 4 AP07 No Room #450 Server Room #408 Need advance permission to access Mission Bay 4 AP10 No Room #447 Server Room #408 Need advance permission to access Mission Bay 4 AP12 No Room #463 Server Room #408 Need advance permission to access Mission Bay 4 AP13 No Room #465 Server Room #408 Conduit installation required Mission Bay 4 AP14 No Room# 468 Server Room #408 Conduit installation required Mission Bay 4 AP17 No Room #449 Server Room #408 Need advance permission to access

Santa Rosa 2 AP05 No Room #224 Room 173 The Aps could not be installed due to conduit (vertical penetration)

Santa Rosa 2 AP17 No Room #205 Room 173 The Aps could not be installed due to conduit (vertical penetration)

Santa Rosa 2 AP18 No Corridor by

Elevator Room 173 The Aps could not be installed due to conduit (vertical penetration)

Santa Rosa 2 AP19 No Room #236 Room 173 The Aps could not be installed due to conduit (vertical penetration)

Access Point Locations and prior Comments

3.0 Delivery or Deliverables

Cable testing and certification report

4.0 Meetings

4.1. Post-award Kickoff Meeting

Contractor shall provide payment bond within ten (10) days of award. A Post Award meeting will be conducted within thirty (30) days of contract award for project review and Notice to Proceed issuance.

5.0 Attachments

Building Floor Plans with AP Locations, 8 pages

Department of Veterans Affairs VHA Master Specifications relevant sections.

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 35 26 Safety Requirements 10-22 01 33 23 Shop Drawings, Product Data, and Samples 02-23 01 42 19 Reference Standards 11-20

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 01-21 07 92 00 Joint Sealants 04-22

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22 26 05 19 Low Voltage Electrical Power Conductors and Cables 11-22 26 05 33 Raceway and Boxes for Electrical Systems 11-22

San Francisco - Building 200 - Floor 3

TekSynap Area to avoid if possible - Unique Requirement

TekSynap Validation Inaccessible Areas

TekSynap Area to avoid if possible - Unique Requirement

TekSynap Down/Uninstalled AP

TekSynap Best Effort

TekSynap Closet Coverage Boundary

TekSynap No Coverage Required

TekSynap Best Effort

TekSynap Coverage Type

HD/LBS

TekSynap No Coverage Required

TekSynap Best Effort

TekSynap No Coverage Required

TekSynap Best Effort

TekSynap No Coverage Required

TekSynap Best Effort

TekSynap No Coverage Required

TekSynap Coverage Type Text Box

TekSynap Best Effort

TekSynap Wiring Closet

TekSynap No Coverage Required

TekSynap Coverage Type Text Box

SPS

TekSynap Wiring Closet Text Box 200-1-114

TekSynap

AP#

AP02

TekSynap

AP#

AP03

TekSynap

AP#

AP04

TekSynap

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AP05

TekSynap

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AP06

TekSynap

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AP07

TekSynap

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AP09

TekSynap

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AP10

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AP11

TekSynap

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AP12

TekSynap

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AP13

TekSynap

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AP14

TekSynap

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AP15

TekSynap

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AP16

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AP17

TekSynap

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AP18

TekSynap

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AP19

TekSynap

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AP20

TekSynap

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AP22

TekSynap

AP#

AP01

TekSynap

AP#

AP08

TekSynap

AP#

AP21

TekSynap

AP#

AP23

TekSynap

AP#

AP24

TekSynap

AP#

AP25

TekSynap

AP#

AP26

TekSynap

AP#

AP27

TekSynap

AP#

AP28

TekSynap

AP#

AP29

TekSynap

AP#

AP30

TekSynap

AP#

AP31

TekSynap

AP#

AP32

TekSynap

AP#

AP33

TekSynap Original 2802i

TekSynap No Coverage Required

TekSynap Legend

TekSynap Redesign 2802i

TekSynap Coverage Type Text Box

TekSynap Validation Inaccessible Areas

San Francisco - Building 203 - Floor 3

TekSynap Inaccessible Covid-19 Area

TekSynap Validation Inaccessible Areas

TekSynap Best Effort

TekSynap Inaccessible Covid-19 Area

TekSynap Down/Uninstalled AP

TekSynap No Coverage Required

TekSynap Inaccessible Covid-19 Area

TekSynap Down/Uninstalled AP

TekSynap Coverage Type

HD/LBS

TekSynap Area to avoid if possible - Unique Requirement

TekSynap Best Effort

TekSynap No Coverage Required

TekSynap Best Effort

TekSynap Area to avoid if possible - Unique Requirement

TekSynap Best Effort

TekSynap No Coverage Required

TekSynap Best Effort

TekSynap No Coverage Required

TekSynap Best Effort

TekSynap No Coverage Required

TekSynap Area to avoid if possible - Unique Requirement

TekSynap No Coverage Required

TekSynap Wiring Closet Text Box 203-2-2A-48

TekSynap Closet Coverage Boundary

TekSynap Wiring Closet Text Box 200-3-3A157

TekSynap Wiring Closet Text Box 203-2-2B-22

TekSynap Closet Coverage Boundary

TekSynap

AP#

AP01

TekSynap

AP#

AP03

TekSynap

AP#

AP04

TekSynap

AP#

AP06

TekSynap

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AP14

TekSynap

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AP08

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AP10

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AP09

TekSynap

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AP15

TekSynap

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AP11

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AP12

TekSynap

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AP13

TekSynap

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AP07

TekSynap

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AP18

TekSynap

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AP17

TekSynap

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AP20

TekSynap

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AP19

TekSynap

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AP21

TekSynap

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AP22

TekSynap

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AP23

TekSynap

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AP24

TekSynap

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AP26

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AP27

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AP33

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AP41

TekSynap

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AP05

TekSynap

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AP16

TekSynap

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AP28

TekSynap

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AP42

TekSynap

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AP43

TekSynap

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TekSynap

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AP45

TekSynap

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AP46

TekSynap

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AP47

TekSynap

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AP48

TekSynap

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AP49

TekSynap

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AP50

TekSynap

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AP51

TekSynap

AP#

AP52

TekSynap

AP#

AP55

TekSynap

AP#

AP54

TekSynap

AP#

AP53

TekSynap

AP#

AP56

TekSynap Original 2802i

TekSynap Coverage Type Text Box

COVID-19

TekSynap Coverage Type Text Box

COVID-19

TekSynap Original 2802i

TekSynap Legend

TekSynap Redesign 2802i

TekSynap Coverage Type Text Box

COVID-19

TekSynap Validation Inaccessible Areas

TekSynap No Coverage Required

TekSynap

AP#

AP02

TekSynap Coverage Type Text Box

COVID-19

San Francisco - Mission Bay Research - Floor 3

TekSynap Coverage Type

HD/LBS

TekSynap No Coverage Required

TekSynap Best Effort

TekSynap No Coverage Required

TekSynap Best Effort

TekSynap No Coverage Required

TekSynap Best Effort

TekSynap Wiring Closet

TekSynap

AP#

AP01

TekSynap

AP#

AP02

TekSynap

AP#

AP03

TekSynap

AP#

AP04

TekSynap

AP#

AP05

TekSynap

AP#

AP06

TekSynap

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AP07

TekSynap

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AP10

TekSynap

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AP08

TekSynap

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AP09

TekSynap

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AP11

TekSynap

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AP12

TekSynap

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AP13

TekSynap

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AP14

TekSynap

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AP15

TekSynap

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AP16

TekSynap

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AP17

TekSynap

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AP18

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AP19

TekSynap

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AP20

TekSynap

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AP21

TekSynap

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AP22

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AP23

TekSynap

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AP24

TekSynap

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AP25

TekSynap

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AP26

TekSynap

AP#

AP27

TekSynap

AP#

AP28

TekSynap

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AP29

TekSynap

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AP30

TekSynap

AP#

AP31

TekSynap

AP#

AP32

TekSynap

AP#

AP33

TekSynap

AP#

AP34

TekSynap Legend

TekSynap Redesign 2802i

Redesign 2802i

San Francisco - Mission Bay Research - Floor 4

TekSynap Down/Uninstalled AP

TekSynap No Coverage Required

TekSynap Coverage Type

HD/LBS

TekSynap Best Effort

TekSynap No Coverage Required

TekSynap Best Effort

TekSynap Wiring Closet

TekSynap

AP#

AP01

TekSynap

AP#

AP02

TekSynap

AP#

AP03

TekSynap

AP#

AP04

TekSynap

AP#

AP05

TekSynap

AP#

AP06

TekSynap

AP#

AP07

TekSynap

AP#

AP08

TekSynap

AP#

AP09

TekSynap

AP#

AP17

TekSynap

AP#

AP11

TekSynap

AP#

AP16

TekSynap

AP#

AP15

TekSynap

AP#

AP14

TekSynap

AP#

AP13

TekSynap

AP#

AP12

TekSynap

AP#

AP10

TekSynap Legend

TekSynap Redesign 2802i

San Francisco - Santa Rosa CBOC - Floor 1

TekSynap Coverage Type

HD/LBS

TekSynap No Coverage Required

TekSynap Best Effort

TekSynap No Coverage Required

TekSynap Best Effort

TekSynap No Coverage Required

TekSynap Best Effort

TekSynap Area to avoid if possible - Unique Requirement

TekSynap Wiring Closet

TekSynap Original 2802i

TekSynap

AP#

AP01

TekSynap Original 2802i

TekSynap

AP#

AP02

TekSynap Original 2802i

TekSynap

AP#

AP03

TekSynap Original 2802i

TekSynap

AP#

AP04

TekSynap Original 2802i

TekSynap

AP#

AP05

TekSynap Original 2802i

TekSynap

AP#

AP06

TekSynap Original 2802i

TekSynap

AP#

AP07

TekSynap Original 2802i

TekSynap

AP#

AP08

TekSynap Original 2802i

TekSynap

AP#

AP10

TekSynap Original 2802i

TekSynap

AP#

AP11

TekSynap Original 2802i

TekSynap

AP#

AP12

TekSynap Original 2802i

TekSynap

AP#

AP13

TekSynap Original 2802i

TekSynap

AP#

AP14

TekSynap Original 2802i

TekSynap

AP#

AP15

TekSynap Original 2802i

TekSynap

AP#

AP16

TekSynap Original 2802i

TekSynap

AP#

AP17

TekSynap Original 2802i

TekSynap

AP#

AP18

TekSynap Original 2802i

TekSynap

AP#

AP19

TekSynap Original 2802i

TekSynap

AP#

AP20

TekSynap Original 2802i

TekSynap

AP#

AP21

TekSynap Original 2802i

TekSynap

AP#

AP22

TekSynap Original 2802i

TekSynap Coverage Type Text Box Sound Booth

TekSynap No Coverage Required

TekSynap Coverage Type Text Box Pharmacy

TekSynap Original 2802i

TekSynap

AP#

AP09

TekSynap Original 2802i

TekSynap

AP#

AP23

TekSynap Original 2802i

TekSynap

AP#

AP24

TekSynap Coverage Type Text Box Sound Booth

TekSynap

AP#

AP25

TekSynap

AP#

AP26

TekSynap

AP#

AP29

TekSynap

AP#

AP30

TekSynap

AP#

AP27

TekSynap

AP#

AP28

TekSynap Legend

TekSynap Redesign 2802i

(E)STAIR 1

(E)ELEVATOR

(E)STAIR 2

(E)STAIR 3

(E)WOMEN

(E)MEN

(E)ELEVATOR

LOBBY

OPEN TO

BELOW

36"

CLR.

C R

PROSTHETICS STORAGE

PROSTHETICS SHARED SPACE

PURCH AGENT

PROSTHETICS REP

HUD/VASH

SECOND FLOOR WAITING AREA

EYE ROOM

GLASSES VENDOR

PHOTOG/TEST

OPEN OFFICE

MULTIDISCIPLINARY RM 2

MAINT. STORAGE

EYE ROOM

EYE CLINIC

STORAGE

MULTIDISCIPLINARY RM 1

XEROX

SPD STORAGE

TH/INTERVIEW 1

PC TECH

TH/INTERVIEW 2

STAFF OFFICE

JANITOR

UNION OFFICE

HALLWAY

STORAGE

EYE ROOM

HBPC SUPPORTHBPC SUPPORTHBPC SUPPORTHBPC SUPPORT

HBPC STORAGEHBPC STORAGEHBPC STORAGEHBPC STORAGE

TELECONFERENCETELECONFERENCETELECONFERENCETELECONFERENCE

PHONE BANKPHONE BANKPHONE BANKPHONE BANK

HBPC STAFFHBPC STAFFHBPC STAFFHBPC STAFF

MHICM STAFFMHICM STAFFMHICM STAFFMHICM STAFF

FAX/COPYFAX/COPYFAX/COPYFAX/COPY

HBPC DIRECTORHBPC DIRECTORHBPC DIRECTORHBPC DIRECTOR

HBPC ASSIST/FILEHBPC ASSIST/FILEHBPC ASSIST/FILEHBPC ASSIST/FILE

HBPC PHYSHBPC PHYSHBPC PHYSHBPC PHYS

HBPC SUPERHBPC SUPERHBPC SUPERHBPC SUPER

ADMINISTRATIVE OFFICERADMINISTRATIVE OFFICERADMINISTRATIVE OFFICERADMINISTRATIVE OFFICER

EMPLOYEE BREAK RMEMPLOYEE BREAK RMEMPLOYEE BREAK RMEMPLOYEE BREAK RM

HALLWAYHALLWAYHALLWAYHALLWAY

San Francisco - Santa Rosa CBOC - Floor 2

TekSynap No Coverage Required

TekSynap Down/Uninstalled AP

TekSynap Coverage Type

HD/LBS

TekSynap Best Effort

TekSynap Wiring Closet Text Box Santa Rosa CBOC-1-173

TekSynap Original 2802i

TekSynap

AP#

AP01

TekSynap Original 2802i

TekSynap

AP#

AP02

TekSynap Original 2802i

TekSynap

AP#

AP03

TekSynap Original 2802i

TekSynap

AP#

AP04

TekSynap Original 2802i

TekSynap

AP#

AP05

TekSynap Original 2802i

TekSynap

AP#

AP06

TekSynap Original 2802i

TekSynap

AP#

AP07

TekSynap Original 2802i

TekSynap

AP#

AP08

TekSynap Original 2802i

TekSynap

AP#

AP09

TekSynap Original 2802i

TekSynap

AP#

AP10

TekSynap Original 2802i

TekSynap

AP#

AP11

TekSynap Original 2802i

TekSynap

AP#

AP12

TekSynap Original 2802i

TekSynap

AP#

AP13

TekSynap Original 2802i

TekSynap

AP#

AP14

TekSynap Original 2802i

TekSynap

AP#

AP15

TekSynap Original 2802i

TekSynap

AP#

AP16

TekSynap

AP#

AP17

TekSynap

AP#

AP18

TekSynap

AP#

AP19

TekSynap Legend

TekSynap Redesign 2802i

11-01-21

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for

662-22-702 EHRM Next Gen Wi-Fi Upgrades Final AP Cabling as required by Statement of work, Floorplans, and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Contracting Officer’s Representative.

C. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection.

Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, 662-22-702 EHRM Next Gen Wi-Fi Upgrades Final AP Cabling

BASE BID: Work includes general construction, and certain other items.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at

Contractor's expense.

01 00 00 -2

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the

Contracting Officer.

C. Document Control:

1. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

01 00 00 -3

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive

Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of

Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the

VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

D. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and

01 00 00 -4 harmless from liability of any nature occasioned by the

Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be determined by the COR.

E. Workers are subject to rules of San Francisco VA Medical Center

Healthcare System applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of medical personnel and Veterans as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and

01 00 00 -5 noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to medical areas required to remain in operation.

H. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate 3 dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof.

3. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access

01 00 00 -6 to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of

Veterans Affairs so that Medical Center operations will continue during the construction period.

4. Immediate areas of alterations not mentioned in preceding

Subparagraph 1 will be temporarily vacated while alterations are performed.

I. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

J. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

1. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur, and which have been agreed upon by Contractor and COR.

B. Protection: Provide the following protective measures:

1. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this

01 00 00 -7 protection shall be maintained intact until all work in the area is completed.

1.8 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE

CONDITIONS" (FAR 52.236-2).

1.9 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of

01 00 00 -8 contract work. Temporary roads shall be constructed, and restoration performed by the Contractor at Contractor's expense.

When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.10 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

1.11 GOVERNMENT-FURNISHED PROPERTY

A. There is no Government-furnished.

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02-01-23

01 33 23 - 1

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.2 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or

01 33 23 - 2 product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a phase of construction on a multi-phase contract.

1.3 SUBMITTAL REGISTER

A. The submittal register will list items of equipment and materials for which submittals are required by the specifications. This list may not be all inclusive and additional submittals may be required by the specifications. The Contractor is not relieved from supplying

01 33 23 - 3 submittals required by the contract documents but which have been omitted from the submittal register.

B. The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

C. The VA will provide the initial submittal register in electronic format. Thereafter, the Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the

VA.

ENG_FORM_4288-R.

pdf

D. The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer.

E. The Contractor shall submit formal monthly updates to the submittal register in electronic format. Each monthly update shall document actual submission and approval dates for each submittal.

1.4 SUBMITTAL SCHEDULING

A. Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment.

B. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal.

C. No delay costs or time extensions will be allowed for time lost in late submittals or resubmittals.

D. All submittals are required to be approved prior to the start of the specified work activity.

1.5 SUBMITTAL PREPARATION

A. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

B. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort. Submittal will be returned without review if incomplete.

01 33 23 - 4

C. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisfy submittal requirements.

D. All irrelevant or unnecessary data shall be removed from the submittal to facilitate accuracy and timely processing. Submittals that contain the excessive amount of irrelevant or unnecessary data will be returned without review.

E. Provide a transmittal form for each submittal with the following information:

1. Project title, location and number.

2. Construction contract number.

3. Date of the drawings and revisions.

4. Name, address, and telephone number of subcontractor, supplier, manufacturer, and any other subcontractor associated with the submittal.

5. List paragraph number of the specification section and sheet number of the contract drawings by which the submittal is required.

6. When a resubmission, add alphabetic suffix on submittal description.

For example, submittal 18 would become 18A, to indicate resubmission.

7. Product identification and location in project.

F. The Contractor is responsible for reviewing and certifying that all submittals are in compliance with contract requirements before submitting for VA review. Proposed deviations from the contract requirements are to be clearly identified. All deviations submitted must include a side by side comparison of item being proposed against item specified. Failure to point out deviations will result in the VA requiring removal and replacement of such work at the Contractor's expense.

G. Stamp, sign, and date each submittal transmittal form indicating action taken.

H. Stamp used by the Contractor on the submittal transmittal form to certify that the submittal meets contract requirements is to be similar to the following:

01 33 23 - 5

| CONTRACTOR |

| (Firm Name) |

| Approved |

| Approved with corrections as noted on submittal data and/or |

| attached sheets(s) |

| SIGNATURE: |

| TITLE: |

| DATE: |

1.6 SUBMITTAL FORMAT AND TRANSMISSION

A. Provide submittals in electronic format, with the exception of material samples. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer.

B. Compile the electronic submittal file as a single, complete document.

Name the electronic submittal file specifically according to its contents.

C. Electronic files must be of sufficient quality that all information is legible. Generate PDF files from original documents so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required.

D. E-mail electronic submittal documents smaller than 5MB in size to e-mail addresses as directed by the Contracting Officer.

01 33 23 - 6

E. Provide electronic documents over 5MB through an electronic FTP file sharing system. Confirm that the electronic FTP file sharing system can be accessed from the VA computer network. The Contractor is responsible for setting up, providing, and maintaining the electronic

FTP file sharing system for the construction contract period of performance.

F. Provide hard copies of submittals when requested by the Contracting

Officer. Up to 3 additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the VA.

1.7 SAMPLES

A. Submit two sets of physical samples showing range of variation, for each required item.

B. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified.

C. When color, texture, or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

D. Before submitting samples, the Contractor is to ensure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

E. The VA reserves the right to disapprove any material or equipment which previously has proven unsatisfactory in service.

F. Physical samples supplied maybe requested back for use in the project after reviewed and approved.

1.8 OPERATION AND MAINTENANCE DATA

A. Submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

B. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

01 33 23 - 7

1.9 TEST REPORTS

COR may require specific test after work has been installed or completed which could require contractor to repair test area at no additional cost to contract.

1.10 VA REVIEW OF SUBMITTALS AND RFIS

A. The VA will review all submittals for compliance with the technical requirements of the contract documents. The Architect-Engineer for this project will assist the VA in reviewing all submittals and determining contractual compliance. Review will be only for conformance with the applicable codes, standards and contract requirements.

B. Period of review for submittals begins when the VA COR receives submittal from the Contractor.

C. Period of review for each resubmittal is the same as for initial submittal.

D. VA review period is 15 business days for submittals.

E. VA review period is 10 business days for RFIs.

F. The VA will return submittals to the Contractor with the following notations:

1. "Approved": authorizes the Contractor to proceed with the work covered.

2. "Approved as noted": authorizes the Contractor to proceed with the work covered provided the Contractor incorporates the noted comments and makes the noted corrections.

3. "Disapproved, revise and resubmit": indicates noncompliance with the contract requirements or that submittal is incomplete. Resubmit with appropriate changes and corrections. No work shall proceed for this item until resubmittal is approved.

4. "Not reviewed": indicates submittal does not have evidence of being reviewed and approved by Contractor or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals after taking appropriate action.

1.11 APPROVED SUBMITTALS

A. The VA approval of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory.

01 33 23 - 8

B. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

C. After submittals have been approved, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

D. Retain a copy of all approved submittals at project site, including approved samples.

1.12 WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required approvals have not been obtained.

- - - E N D - - -

09-01-22

01 35 26 -1

SECTION 01 35 26

SAFETY REQUIREMENTS

TABLE OF CONTENTS

1.1 APPLICABLE PUBLICATIONS

1.2 DEFINITIONS

1.3 REGULATORY REQUIREMENTS

1.4 ACCIDENT PREVENTION PLAN (APP)

1.5 ACTIVITY HAZARD ANALYSES (AHAs)

1.6 PRECONSTRUCTION CONFERENCE

1.7 “SITE SAFETY AND HEALTH OFFICER” (SSHO) and “COMPETENT PERSON” (CP) Error! Bookmark not defined.

1.8 TRAINING ................................... Error! Bookmark not defined.

1.9 INSPECTIONS ................................ Error! Bookmark not defined.

1.10 ACCIDENTS, OSHA 300 LOGS, AND MAN-HOURS

1.11 PERSONAL PROTECTIVE EQUIPMENT (PPE)

1.12 INFECTION CONTROL

1.13 TUBERCULOSIS SCREENING

1.14 FIRE SAFETY

1.15 ELECTRICAL

1.16 FALL PROTECTION

1.17 SCAFFOLDS AND OTHER WORK PLATFORMS

1.18 EXCAVATION AND TRENCHES .................. Error! Bookmark not defined.

1.19 CRANES ................................... Error! Bookmark not defined.

1.20 CONTROL OF HAZARDOUS ENERGY (LOCKOUT/TAGOUT) ...... Error! Bookmark not defined.

1.21 CONFINED SPACE ENTRY

1.22 WELDING AND CUTTING ...................... Error! Bookmark not defined.

1.23 LADDERS

1.24 FLOOR & WALL OPENINGS

01 35 26 -2

SECTION 01 35 26

SAFETY REQUIREMENTS

1.1 APPLICABLE PUBLICATIONS:

A. Latest publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

B. American Society of Safety Engineers (ASSE):

A10.1-2011...........Pre-Project & Pre-Task Safety and Health

Planning

A10.34-2012..........Protection of the Public on or Adjacent to

Construction Sites

A10.38-2013..........Basic Elements of an Employer’s Program to

Provide a Safe and Healthful Work Environment

American National Standard Construction and

Demolition Operations

C. American Society for Testing and Materials (ASTM):

E84-2013.............Surface Burning Characteristics of Building

Materials

D. The Facilities Guidelines Institute (FGI):

FGI Guidelines-2010Guidelines for Design and Construction of

Healthcare Facilities

E. National Fire Protection Association (NFPA):

10-2018..............Standard for Portable Fire Extinguishers

30-2018..............Flammable and Combustible Liquids Code

51B-2019.............Standard for Fire Prevention During Welding, Cutting and Other Hot Work

70-2020..............National Electrical Code

70B-2019.............Recommended Practice for Electrical Equipment

Maintenance

70E-2018 ............Standard for Electrical Safety in the Workplace

01 35 26 -3

99-2018..............Health Care Facilities Code

241-2019.............Standard for Safeguarding Construction, Alteration, and Demolition Operations

F. The Joint Commission (TJC)

TJC Manual ..........Comprehensive Accreditation and Certification

Manual

G. U.S. Nuclear Regulatory Commission

10 CFR 20 ...........Standards for Protection Against Radiation

H. U.S. Occupational Safety and Health Administration (OSHA):

29 CFR 1910 .........Safety and Health Regulations for General

Industry

29 CFR 1926 .........Safety and Health Regulations for Construction

Industry

1.2 DEFINITIONS:

A. Critical Lift. A lift with the hoisted load exceeding 75% of the crane’s maximum capacity; lifts made out of the view of the operator

(blind picks); lifts involving two or more cranes; personnel being hoisted; and special hazards such as lifts over occupied facilities, loads lifted close to powerlines, and lifts in high winds or where other adverse environmental conditions exist; and any lift which the crane operator believes is critical.

B. OSHA “Competent Person” (CP).

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Mar 21, 2023.