SOW NAVFAC MIDLANT TOLL COVERAGE SERVICES.docx

Statement of Work NAVFAC Mid-Atlantic Regional Toll Coverage, Payment and Data Tracking Services

1.0 INTRODUCTION

The mission of the Naval Facilities Engineering Command Mid- Atlantic is to provide the support required to enable our war fighters to succeed in their missions. We are responsible for leadership in facilities acquisition, installation engineering/support, and Seabees contingency engineering required by the Navy and Marine Corps team. With a commitment to delivering products and services interdependently, we offer customers a single focal point for a range of cost-effective choices to achieve their desired outcomes.

Due to the need for travel on roads that require toll payments and the increasing amount of toll roads that have been put into place over the years, a contract vehicle needs to be established. This Contract will address PCAN FY21 #11 by setting up a contracting vehicle that will support NAVFAC Mid-Atlantic vehicles traveling over tolled roads within the NAVFAC Mid-Atlantic Area of Responsibility AOR (e.g., EZ-Pass and DC Metro). It will also allow for Pay by Plate and transponder charges in the event they are incurred by the government. In addition, it will track the data for crossings and giver greater auditing ability over the toll program. This Contract will cover vehicles owned or leased by NAVFAC Mid- Atlantic command only.

2.0 DESCRIPTION

The Contractor shall provide nation-wide toll aggregation services for General Services Administration (GSA) leased vehicles and Navy owned non-tactical vehicles including, but not limited to cars, pickup trucks, busses, large trucks, semi-truck/trailers and trailers in the NAVFAC Mid-Atlantic fleet located throughout the Continental United States (CONUS). This contract shall cover all tolled crossing in the NAVFAC Mid-Atlantic Area of Responsibility. The full requirement includes providing Pay by Plate support for 5,330 vehicles, 26 transponder equipment units, and 223 trailers. In addition to a centralized billing interface which would allow the government to verify and track toll usage data, and customer support for toll charges, transponders and trailers covered in the contract for pay by plate and mailed bill.

This Contract will serve as the base for making payments for the use of toll roads for official travel. This contract will set up the framework for making these payments by 3 methods.

a. 1) RAPID / MASS TRANSIT CARD OR DEVICES, or transponders, are to be used for supporting local and interstate business travel for the various bases supported by NAVFAC Mid- Atlantic. These will be issued to the individual base support locations and are to be used to support NAVFAC Mid- Atlantic authorized missions only. The transponder shall be the property of the contractor and returned by the government at the end of the contract.

b. 2) PAY BY PLATE charges will be addressed and paid as they are received by the Transportation Branch Core Department. In the event a toll charge is not the responsibility of the Transportation Branch it will be forwarded to the correct command for them to address and make payment.

c. 3) PAY BY Bill, or mailed bills, shall be sent to the contractor for payment. The contractor shall verify the vehicle is covered with the government representative. If valid, the bill shall be covered under the terms and funds provided for the contract.

d. PROMPT PAYMENT shall be handled by the contractor for tolls incurred by authorized vehicles and transponders. The contractor shall be responsible for payment of tolls within 90 days of receiving a bill for tolling by a covered vehicle.

e. FLEET MANAGEMENT DATA will be provided by the contractor in the form of a web biased location where the government can view historic data for toll usage by vehicle plate, and transponder whereby the government can verify usage and a means of auditing toll usage. The data should be exportable from the web application to Microsoft Excel or similar programs.

f. CURRENT AND FUTURE toll roads shall be covered within the NAVFAC Mid- Atlantic AOR during the contracted term. All tolled roads shall be covered by this contract.

3.0 TRANSPONDERS

This Contract will allow for the purchase of Transponders. Transponders will be purchased under a single account via the Transportation Core Department to avoid multiple accounts.

4.0 PAY BY PLATE

One of the acceptable payment methods of the road tolling system is Pay by Plate. In this instance an invoice is received due to the transponder not being in the vehicle when the toll road is used. Attached to the ECR request will be a list of vehicles that are covered by the Transponders. In the event that one of the covered vehicles receives a Pay by Plate invoice the Transportation Core Department will validate the charge and submit a PR for payment.

5.0 PAY BY BILL

One of the acceptable payment methods of the road tolling system is Pay by Bill in locations where Pay by Plate is not accepted or available. In this instance an invoice is received due to the transponder not being in the vehicle when the toll road where pay by plate is not available. Attached to the ECR request will be a list of vehicles that are covered by the Transponders. In the event that one of the covered vehicles receives a Pay by Plate invoice the contractor shall contact the Transportation Representative in Transportation Core to validate the vehicle or transponder is owned and managed by NAVFAC and should be recommended for payment from the amount outlined in the contract.

6.0 FLEET MANGEMENT DATA

The requirement for an online portal to give the government access to the contractor’s data on usage of tolls covered under this contract by vehicles, transponders or trailers is to support the government’s need to track and validate toll charges. The interface shall allow access from a browser without the need to install software on government owned machines for access. The contractor shall provide access to a set number of individuals at direction of Transportation Core. This interface shall be able to identify potential fraud toll charges for the government to review and dispute if needed. Last the data on the site shall be able to be exported for billing and data tracking for fleet management.

7.0 AREA OF RESPONSIBILTY

This contract will be utilized at but are not limited to the below base locations inside of NAVFAC Mid- Atlantic.

Naval Support Activity Crane, Indiana Naval Weapons Station Earle, New Jersey Naval Station Great Lakes, Illinois Joint Expeditionary Base Little Creek, Virginia Naval Support Activity Mechanicsburg, Pennsylvania Naval Submarine Base New London, Connecticut Naval Station Newport, Rhode Island Norfolk Naval Shipyard, Virginia Naval Station Norfolk, Virginia Naval Air Station Oceana, Virginia Naval Support Activity Philadelphia, Pennsylvania Portsmouth Naval Shipyard, New Hampshire Yorktown Weapons Station, Virginia

8.0 GOVERNMENT PROPERTY

NAVFAC will use the Transponders for official Navy Business in Navy owned vehicles or vehicles rented via GSA. The vehicle list will be submitted along with the ECR package and will be updated by Transportation Core as necessary on a frequency of a minimum of twice a year.

9.0 ACCOUNT AND PAYMENT METHOD

Transportation Core will manage the Transponder account updating vehicle records and reviewing transitions regularly. At the end of each billing cycle the contractor shall invoice for that cycle’s charges in WAWF using the WAWF table for reference. The government shall review the invoice submitted to WAWF for accuracy and recommend payment. The contract shall start with a set amount of funds, if/when funding for tolls in below and agreed upon threshold the contractor shall notify the government and additional funds may be added at the government’s discretion.

10.0 PERIOD OF PERFORMANCE

This Contract will run a period of 5 years from the issue date. The contract will consist of a Base Year and 4 Option years. It will be the responsibility of Transportation Core to submit a request to exercise the option years or to decline the continuation of the Contract. Below is a breakdown of the POP information.

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