SOW_National Office Furniture DRAFT.pdf

STATEMENT OF WORK

Secretary of Defense - Washington Headquarters Services

Space Portfolio Division: CS2 Ste 1000 (WO# 23-162822) - Two Conference Rooms Tables & Chairs

1. Contract Title: CS2 Ste 1000_CIO_National Office Furniture Conference Tables & Chairs

2. Objective: The overall objective of this requirement is to provide the wood conference room furniture for Suite 1000 of CS2 (Crystal Square 2) to be suitable for occupancy and purpose.

A) Furniture Specifications The contractor shall provide all labor; supplies, materials, equipment, building protection, travel, resources, staff, and accommodations associated with performing the specific requirements.

The contractor shall provide the following furniture product:

1) Product:

The Contractor shall offer products described in the charts below.

Proposed products shall be aesthetically, functionally and dimensionally identical to products itemized in this section.

This is a sole source brand name procurement calling for products manufactured by National Office Furniture.

National Office Furniture Tag Description Qty 48-ES Arlington High Back Wrapped Arm Chair with Swivel Tilt and Welt Trim in Leather

(no Trim Nails). Finish: Judicial. Upholstery: Grade 6 – Essence, Color: Admiral.

50NN42180TW Barrington Conference Table 180"W (15'W) x 42"D (with power/data cut-outs) 1 50NN42144TW Barrington Conference Table 144W (12'W) x 42"D (with power/data cut-outs) 1 Barrington Conference Table 18"W thick panel bases or square conference table 7 Barrington Conference Table Power/Data 1 Touch Double Pivoting Grommet, Power, etc., TBD

Product Requirements:

The contractor shall provide and install Pentagon standard furniture from manufacturer: National Office Furniture to fit out CS2 Crystal Square 2 Suite 1000. For the required furniture layout, refer to Attachment A. Furniture Plan. If a particular furniture piece is discontinued, the replacement shall be aesthetically, functionally, and dimensionally similar to the existing furniture.

• Finishes: Wood: The finish shall be Judicial (DW) to match existing inventory. The breadth of line shall include a minimum of 4 stain choices.

• Fabrics: Seat & Back: Essence/Ultraleather Grade 6 (Admiral) - TBD

• All lockable components from a single manufacturer within a workstation shall be keyed alike. The same lockset shall not be repeated.

Deliverable: Fabric and Finishes/ Memo Samples

B) Furniture Layout Design The contractor shall:

1) Perform a site survey at CS2 / Crystal Square 2 Building, 1550 Crystal Drive, Suite 1000, Arlington, VA 22202.

2) Provide a furniture layout design and parts list for two (2) Conference rooms tables and chairs.

3) Provide professional Auto-Computer Aided-Design (CAD) drawings and hard copy depicting placement of new furniture.

4) Deliver, Un-carton and Install furniture listed above.

The vendor shall field verify the space prior to placing furniture order and advise SPD of areas that their products will not fit according to plan so corrective actions may be taken in advance.

The Government will not be responsible for specification errors committed by the contractor. Mis-specified products will be handled as punch-list items to be corrected by the vendor at no cost to the Government.

The contractor shall provide the below deliverables:

Deliverable: Final Specifications and Drawings for Order Entry Deliverable: Manufacturer Lead Times Deliverable: Bill of Materials/ Final Specifications for Order Entry

C) Furniture Installation

1) Coordination: The contractor shall provide all equipment, material, and manpower to CS2 / Crystal Square 2 Building, 1550 Crystal Drive, Suite 1000, Arlington, VA 22202.

(a) Coordinate the delivery of product through the CS2 / Crystal Square 2 Building, 1550 Crystal Drive, Suite 1000, Arlington, VA 22202.

(b) Off-load the product from the truck, and place it according to the directions of the Contracting Officer’s Representative (COR) or the Government’s Point of Contact at the CS2 / Crystal Square 2 Building.

(c) Un-carton and assemble all furniture in accordance with the manufacturers’ standards.

(d) Furniture shall be staged in place. There is no additional storage area available on site.

(e) A walkthrough with a SPD Representative must be conducted to identify punch list items. The vendor shall provide an intact list of issues and offer weekly written updates to SPD until all outstanding items are satisfied.

2) Responsibilities:

(a) Codes: The Contractor shall comply with the Washington Headquarters Services Building Code, Rev. 7.0 – January 1 2019 (See Attachment D). Comply with the Occupation Safety and Health Administration (OSHA) laws and regulations (https://www.osha.gov/) or the U.S. Army Corps of Engineers EM 385-1-1, Safety and Health Requirements Manual (http://www.usace.army.mil/Safety-and-Occupational-Health/EM-385-1-1-2008-Being-Revised/).

The contractor will be responsible for supplying all security related information to the COR two weeks prior to delivery of the products.

(b) The contractor is responsible for all trash removal.

(c) The contractor will ensure that all items listed above are properly packaged to safeguard against damages during transportation and delivery.

(d) Warranty: Product shall carry a minimum 12-year warranty for wood frame. The contractor shall provide an electronic version of the warranty, maintenance, and sustainability information on all products provided as a part of this contract.

The contractor shall provide the below deliverables:

Deliverable: Acknowledged Ship Dates Deliverable: Warranty Information Deliverable: Maintenance Information Deliverable: Sustainability Information Deliverable: Points of Contact Deliverable: Status Updates

D) Delivery

1) Clearance: All trucks, drivers and helpers shall be cleared to make deliveries in advance. Provide the SPD POC with the following information at least 96 hours prior to scheduled delivery:

• Name of Delivery Company.

• Full name (to include middle name) of the driver and all helpers.

• Complete social security number of the driver and all helpers.

• Date of birth of the driver and all helpers.

• Place of birth of the driver and all helpers.

• Citizenship status of the driver and all helpers.

• If not a citizen of the United States, must provide a copy of the individual’s social security card, green card, and driver’s license.

• Delivery vehicle license tag state and number.

At the time of delivery, the driver must have a valid driver’s license, current vehicle registration, and proof of insurance to obtain entry.

2) Dock Hours of Operation: Pentagon furniture delivery time is 1000-1330, M-F. Trucks must arrive at the Pentagon Remote Delivery Inspection Tent within 30 minutes the scheduled delivery time or the trucks will be turned away. Off-loading will start at 1000 at the Pentagon Remote Delivery Facility Loading Docks. Trucks must leave loading dock by 1330.

3) Packing: The contents of each truck shall be loaded with like and kind items. The Shipping Coordinator shall provide an electronic list of contents of each shipment two days prior to delivery. The driver shall provide packing slips itemizing the contents of each load for use by the Government.

4) Arrival: The product shall not ship directly to the installation site from the manufacturer(s) without prior coordination. Delayed, expedited or uncoordinated deliveries shall be at no additional cost to the Government.

5) Offloading: The contractor shall provide moving crews to relocate the furniture from the trucks at the loading docks to the installation location. Delivery involves pushing materials up a long incline from sub-level to ground floor and use of freight elevators to installation site. This relocation shall be accomplished on the same day that the trucks make delivery. Sufficient crew size shall be provided to accomplish this work within three and a half hours. Moving carts, dollies and other wheeled devices required for the job shall be provided by the contractor. Forklifts and powered vehicles shall not be permitted for this work – it shall be accomplished by personnel pushing loaded carts and dollies from point to point. The freight elevator is 8’ Wide x 12’ Deep. The Contractor shall provide packing slips itemizing the contents of each load for use by the Government. These will be used to verify receipt during off-loading.

6) Laborers: The Contractor shall take responsibility for the behavior and work quality for all staff and subcontractors involved in the delivery. If applicable, escort rules set by the facility are to be strictly followed.

7) Trash Removal: Remove Trash: All trash shall be removed from the site by the vendor. Packaging may be discarded in the building dumpsters or removed for disposal off-site.

8) Damage: Any damage to furniture or Government property as a result of an accident, neglect, misuse, or abuse on the part of the Contractor will be the responsibility of the Primary Contractor and shall be replaced at no additional cost to the Government.

9) Parking: Parking is the responsibility of the Contractor. Limited contractor parking may be available and can be requested through the SPD POC, though not guaranteed. WHS shall not reimburse for parking violations of the Contractor’s personnel under any circumstance.

10) Acceptance: A quality inspection shall be conducted with an FSD or FFD Representative to identify punch list items prior to acceptance. The vendor shall provide an intact list of issues and offer weekly written updates to SPD until all outstanding items are satisfied. All punch list items shall be completed within 45 days of the original delivery. The contract shall be satisfied when all ordered items have been received without damage to the delivery location(s).

Deliverable: Punch List Items

11) Delivery Site Address:

CS2 / Crystal Square 2 Building 1550 Crystal Drive Suite 1000 Arlington, VA 22202

POC: Liche Sastro Space Management Specialist

1155 Defense Pentagon Suite 2B941 Washington, DC 20301

Office: 703-697-2996 Mobile: 703-380-0975 liche.sastro.civ@mail.mil

(c) The Government reserves the right to change the receiving location to any site within a 30-mile radius of the Pentagon at no additional shipping charge. The Government shall notify the Contractor of such changes at least one-week prior to the estimated ship date.

(d) To determine which warehouse will receive the shipments, delivery must be arranged 72 hours in advance by contacting the respective warehouse managers.

The contractor shall provide the below deliverables:

Deliverable: Packing Slips/Receiving Orders

E) Product Delivery Date:

The period of performance is October 15, 2024, to October 15, 2025. Furniture installation schedule to be coordinated with construction and IT work. Required delivery date is on or around October 15, 2024.

F) Hours of Operation:

Hours of operation are 0700 to 1700 hours, Monday through Friday, excluding federal holidays.

G) Non-Disclosure:

The contractor shall not release any information regarding any SPD design, procurement quantities or other items relating to the procured furniture.

The contractor shall not release any information regarding the layouts, roadways, specialized areas, event planning, and/or emergency incident information.

Deliverable: Signed Non-Disclosure Agreement

H) Other Pertinent Information or Special Considerations:

The Government reserves the right, at no additional cost to make any changes to the furniture plans as necessary.

The Government shall notify the Contractor of any changes one (1) week prior to the period of performance start date.

I) Deliverables

SOW

Task#

Deliverable Title Format Due Date Distribution/ Copies

Frequency & Remarks

A Fabric and Finishes Memo Samples

14 days prior to furniture order

1 hard copy with finish samples

Once

B Final Specifications and Drawings for Order Entry

PDF 7 days after initial survey

Digital Once

B Manufacturing Lead Times Email Proposal Date Digital Once B Bill of Materials/ Final

Specifications for Order Entry

PDF Proposal Date Digital Once

C Acknowledged Ship Dates PDF 1 week post award Digital Once C Status Updates Email 1 Week Post

Award Digital Bi-Weekly

C Warranty Information PDF Proposal Date Digital Waived C Maintenance Information PDF Proposal Date Digital Waived C Sustainability Information PDF Proposal Date Digital Waived C Points of Contact PDF Proposal Date Digital Once D Punch List Items PDF At time of

Delivery, Prior to acceptance

Digital Once

D Packing Slips/Receiving Orders

PDF/Hard Copy

2 Days Prior to Delivery and at Delivery

1 Digital and 1 by Driver

Each Delivery

G Signed Non-Disclosure Agreement

PDF RFQ closing date RFQ package Once- RFQ closing date

Attachments:

A. Furniture Plan

The plans provided are for schematic purposes. The dimensions and layouts require field verification by the vendor.

J) Security

1) Background Check: Contractor personnel performing work under this contract may be required to have a general criminal background check. Each employee providing on-site support must not have any outstanding criminal, traffic or civil warrants.

2) Building Pass: If requested by the Government, the Contractor shall submit all building pass requests a minimum of 5 business days prior to reporting for work. All requests shall be submitted to the SPD POC. The Contractor shall ensure all passes are returned to the SPD POC as employees are dismissed or terminated or when the contract expires. Not later than 5 calendar days after contract award, the Contractor shall designate in writing a point of contact for coordinating all building passes and other security-related issues with the Government.

The Contractor shall ensure that all employees display their pass above the waist while in facilities.

3) Identification: The Contractor shall ensure that all employees possess a minimum of two (2) forms of identification issued by the State, Federal, or Local Government as proof of identity when acquiring building passes. At a minimum, one (1) form of identification shall be social security card and one (1) shall verify identity. The identification cannot be expired and must show current name. The identification must be valid (not faxed or uncertified copy).

4) Reporting: Lost building passes must be reported immediately to the Pentagon Force Protection Agency (PFPA) Pass Office personnel and to the SPD POC or the Contracting Officer (KO).

5) Classification: This requirement is CONTROLLED UNCLASSIFIED INFORMATION (CUI).