SOW Nassau Support Computer Equipment (1).pdf

U.S. Department of State INL Nassau

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL) U.S. Embassy – Nassau, The Bahamas

Computer Equipment for the Scientific Support Services Unit

SCOPE OF WORK

GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet these goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

DESCRIPTION

The International Narcotics Affairs Section (INL - U.S. Embassy, Nassau) requires computer equipment, as provided in the specifications below. The equipment will assist to improve daily operations of the Royal Bahamas Police Force Scientific Support Services Unit, this unit is responsible for various laboratory services, including ballistics tracing. This support will assist both the United States and Bahamian Governments’ efforts towards confronting criminal activity and illegal trafficking expeditiously.

The contractor shall provide all equipment to supply the INL Nassau/RBPF and shall ensure that any required maintenance/warranty services are available.

THE SCHEDULE

1. TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all equipment is received and accepted by the U.S. Government in accordance with the contract delivery date being no later than 45 calendar days from receipt of the award.

The Contractor shall provide to the U.S. Government the equipment in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of the equipment to ensure their proper function and deliver them to the location set forth in Section 8, Place of Delivery, of this SOW. The firm fixed price shall include the equipment, delivery to final destination, and any other documentation mandated by the destination country. All manuals, as required, shall be furnished in English.

3.0 DELIVERABLES

3.1 DELIVERABLES AND SPECIFICATIONS

Pricing Matrix Deliverable 01

Computer and Related Equipment Quantity Unit

1 Laptops – Intel i7 Processor with Basic Microsoft Office 6 Each

2 Computer Mouse 6 Each 3 External backup hard drive 2 Each 4 Automatic Voltage Regulator 1 Each 5 Keyboard 6 Each

6 Freight and shipping to destination in The Bahamas 1 Lot

3.2 SPECIFICATIONS

Laptops: Intel i5 or i7 Processors that meet or exceed i5-7200U CPU @ 2.50GHz or i7-8650U CPU @ 1.90GHz, minimum 16 GB of Ram, built-in cameras, and microphones with software:

Basic Microsoft Office, latest windows operating system

Computer mouse – Connectivity – Wi-Fi, USB, Brand HP or similar, Series X3000 G2, Movement Detection Optical, Contoured shape to promote comfort, Textured grip, compatible with laptop, Color black

External backup hard drive, digital Storage Capacity 1 TB, Compatible with laptop, Hard disk Interface USB, Read speed 120 Megabytes Per Second, Color black

Automatic Voltage Regulator - 1500VA 900W UPS Battery Back Up, AVR, LCD Display, Line-Interactive, 10 Outlets, 120V, USB, Tel & Coax Protection, 3 Year Warranty, Color black, Tripp Lite SMART1500LCDT or similar.

Keyboards - Standard dell keyboard (or similar) that connects via USB. Connectivity Wired, Special Feature Ergonomic, Color black

4. WARRANTY

In accordance with the Contractor’s proposal, the equipment shall be covered by the manufacturer’s standard warranty.

5. PREPARATION FOR DELIVERY

The equipment shall be in new condition, refurbished equipment is not acceptable.

6. MARKING AND SUBMISSION OF DOCUMENTS

6.1 The equipment will be delivered to the following location:

Shipping Destination: New Providence, The Bahamas

Consignee: U.S. Embassy, Nassau, (INL)

42 Queen Street, New Providence, The Bahamas

Attention: INL Office Nassau

Email: NassauGSOShipping@State.gov and Russellkv@state.gov

Marking: Marking Instructions (for delivery only) will be provided upon award and shall minimally contain the following:

US Embassy Nassau (INL) INL – Law Enforcement Computer Equipment Delivery Order #:

Contractor must provide/file all required shipping/export declaration documentation (including Dept. of Commerce Form 7525-V), including local handling fees prior to shipment. Even though this product will be donated to Government of The Bahamas, these forms should be submitted in advance declaring the value of goods/product entering country. All shipping docs, export declaration forms, export licenses (Contractor provided) & other delivery information shall be submitted in advance of shipment, to the INL Point of Contact (above). The Contractor, in performance of this requirement, shall be licensed by (and in compliance with) U.S. Transportation & Safety requirements.

Delivery is FOB Destination – Nassau, New Providence, The Bahamas mailto:NassauGSOShipping@State.gov

7. DELIVERY SCHEDULE

All equipment shall be delivered to the US Embassy in Nassau, The Bahamas as soon as possible (ASAP) but not later than (NLT) 45 calendar days from receipt of the purchase order.

8. PLACE OF DELIVERY

The equipment shall be delivered to the following address:

US Embassy Nassau 42 Queen Street Nassau, The Bahamas Purchase Order No. ___________ (to be determined upon award)

All Boxes and AWB must be marked as “Diplomatic Cargo”

9. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The Contractor must complete customs clearing. Quote must include all local, port handling, road tax (if applicable), and other fees associated with delivery to the destination. The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of The Bahamas in accordance with Section 6, Marking and Submission of Documents, of this contract. These certificates will be stamped by the US Embassy and returned to the vendor or local agent acting on behalf of the vendor.

9.1. EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which shall apply. Export Restrictions:

All Gen 3 and Gen 2+ night vision image intensifier tubes and devices as well as thermal sensors and devices are subject to United States export rules and regulations. Valid export licenses shall be issued by the U.S. Department of State, Directorate of Defense Trade Controls, in accordance with the International Traffic in Arms Regulation (ITAR), Title 22, Code of Federal Regulation 120- 130; or by the U.S. Department of Commerce in accordance with the Export Administration Regulations (EAR), 15 CFR Parts 730-774.

10. INSPECTION AND ACCEPTANCE

The inspection and acceptance of the equipment shall be performed by the U.S. Government upon their arrival at the destination in Nassau, The Bahamas. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the equipment.

11. ACQUISITION METHOD

11.1 AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this RFQ. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges, export requirements, insurance, etc. The price will not be subject to adjustment after award.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award from this solicitation will be made on an “All or None” basis.

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges.

2. DELIVERY DATE: Equipment delivered to Government by TBD.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty terms.

4. Data Universal Numbering System (DUNS) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM).

5. CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.gov/).

https://orca.bpn.gov/

6. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable equipment in this request to federal or commercial customers.

The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.