SOW_NAF Smoothie Bar_Jan 2025.pdf

STATEMENT OF WORK

for

NAF Smoothie Bar Concessionaire (Jan 2025)

1. DESCRIPTION OF SERVICES: The concessionaire contractor shall furnish all labor, supplies, materials, transportation, and equipment to provide NAF Smoothie Bar Concessionaire services at the Commando (with option for expansion to Aderholt and Riptide) Fitness Centers located on Hurlburt Field, Florida. The concessionaire contractor will be responsible for any build-out requirements that they deem necessary within the space designated for the Smoothie Bar i.e.

cabinets, counter-tops etc.

The only items that can be prepared on the cook top is eggs.

Smoothie Bar business must be the selected vendor's core/sole business. They must have a proven track record and is currently operational (Open for business) at other military bases. Vendor is required to provide references from each base that they are currently doing business. It will be at the director's discretion as to whom is chosen based off of references.

1.1. Detailed Scope of Work

1.2. Signs and Advertising. Must obtain approval from Fitness Center Director at (850)884-4018, prior to installing/erecting/placing any signs or advertising inside or upon the wall of the facilities.

1.3. Products. Provide and sell the following concession items; smoothies made with fresh fruit or pureed fresh fruit concentrate, plant based smoothies, raw juices and shakes, Acai bowls, breakfast bowls, fruit cups, nutritional shakes, and coffee blends with approved supplements, protein bars, bagels, yogurt, pitas and wraps. All other products will be approved by the Fitness Center Director.

All food, drink, and any other consumable items provided and served to consumers by the Concessionaire must be in accordance with Air Force Instruction 48-116, Food Safety Program, http://www.e-publishingaf.mil/.

1.4. Food, Drink, and Consumable Item Regulations.

1.4.1. All food, drink, and any other consumable items must be purchased from approved food sources in collaboration with the Public Health Office.

1.4.2. All food, drink, and any other consumable items must be stored, prepared, and serviced in accordance with the most current FDA Food Code, any supplemental changes, any governmental instructions/policies and any other local, state, and federal instructions and policies. Air Force revised editions of the Food Code are available from the Public Health office upon request.

1.5. All menu and price changes shall be submitted to and approved by the Fitness Center Director.

1.6. All food facility supervisors, managers, and concessionaires must integrate food safety procedures into all aspects of their operation in accordance with the most current FDA Food Code https://ww.fda.gov/food/retail-food-protection/fda-food-code, any other governmental instructions, policies, and any other local, state, and federal instructions and policies.

1.7. Public Health Standards. Contractor shall be responsible for all cleaning and maintenance of the contractor’s areas to ensure compliance with all public health standards.

1.8. Hours of Operation. The contractor is responsible for keeping all Nutritional Shake/Juice

Bars operational five (5) days a week. All Nutritional Shake/Juice Bars shall be operational during peak hours, and shall open for additional hours as the Fitness Center’s daily count justifies. Peak hours are Monday through Friday 0600 to 0800, 1030 to 1300, and 1530 to 1900 http://www.e-publishingaf.mil/ http://www.e-publishingaf.mil/ https://ww.fda.gov/food/retail-food-protection/fda-food-code hours. A work schedule shall be coordinated with the Fitness Center Director on a monthly basis, the hours shall be as agreed upon between the Concessionaire and the Fitness Center Director.

1.8.1. Commando Fitness Center. The Commando Fitness Center, Building 90232, hours of operation are Monday through Friday 0700 to 1900 hours. The Commando Fitness Center is closed during federal holidays and Safety/Down days. The Smoothie Bar shall open at this location upon completion of the contract.

1.8.2. Aderholt Fitness Center. The Aderholt Fitness Center, Building 90517, hours of operation are Monday through Friday 0600 to 2000 hours, closed on Federal holidays and Safety/Down days. The Smoothie Bar shall open within a reasonable time after completion of the Commando Smoothie Bar, determined by Fitness Center Director.

1.8.3. Riptide Fitness Center. The Riptide Fitness Center, Building 91007, hours of operation are 0600 to 2000 hours, closed during federal holidays and Safety/Down days. The Smoothie Bar shall open within a reasonable time-frame after the completion of Commando Smoothie Bar, determined by Fitness Center Director.

1.9. Federal Holidays and Safety/Down Days. The concessionaire shall be open for service on federal holidays at the Commando and Riptide Fitness Centers. The concessionaire shall be open for service on federal holidays at the Aderholt Fitness Center during the hours of 1000-1300, with the exception of Thanksgiving and Christmas. See attachment 3 for current list of Safety/Down Days. A current list of Safety/Down Days will be provided annually.

New Year's Day, January 1 or the Friday preceding or Monday following Martin Luther King's Birthday, 3rd Monday in January President's Day, 3rd Monday in February Memorial Day, last Monday in May Independence Day, July 4 or the Friday preceding or Monday following Labor Day, first Monday in September Columbus Day, 2nd Monday in October Veterans Day, November 11 or the Friday preceding or Monday following Thanksgiving Day, 4th Thursday in November Christmas Day, December 25 or the Friday preceding or Monday following

1.10. Security. The contractor shall ensure area is secure prior to departing the facility.

1.11. Credit Card Fees. The contractor shall be responsible for credit card fees.

1.12. Terms of the Contract. The contract will be a five year concessionaire contract.

2. GENERAL INFORMATION

2.1. Contractor Personnel Minimum Qualifications

2.2. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the Fitness Center Director and Contracting Officer (CO) prior to the concessionaire contract start date. The contract manager and alternates shall have full authority to act for the contractor on all contract matters relating to daily operation of this concessionaire contract. The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language.

2.3. Staffing requirements. The contractor shall provide trained personnel to perform the above scope of work.

2.4. The contractor shall not employ persons identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation or its population.

2.5. Contractor Employees. The contractor personnel shall comply with all installation and facility safety and security regulations, as well as, the health, safety, and security provisions of the concessionaire contract. All contractor personnel shall report security or safety problems to the Security Police (Security Forces 1 SOSFS), Fitness Center Director, or Contracting Officer as appropriate.

2.6. Payment. The contractor shall be required to make a monthly payment of $500 for the Commando Fitness Center and $250 each for the Aderholt Fitness Center and Riptide Fitness Center. Payment is due on the 1st business day of the month. The 1st month will be waived for startup. An additional 10% fee shall be charged if payment is received after the 5th of the month.

All payments shall be made to the Fitness Center Director at the Aderholt Fitness Center, checks are accepted and shall be made out to “Hurlburt Force Support Squadron”.

3. CONCESSIONAIRE

Fruit drinks shall include real, fresh or fresh fruit concentrate. Coffee blends shall be made to order. Nutritional supplements offered must not be included on the List of Dietary Supplements Prohibited by the Department of Defense, https://www.opss.org/dietary-supplement-ingredients-prohibited-department-defense. Supplements shall not be prohibited by the military and approved by Fitness Center Director. Protein bars shall be made of natural ingredients. Yogurt shall include non-fat and fruit filled options. Bagels an wraps shall use fresh ingredients and lean meats.

3.1. Suggested Items. The following are suggested items: Fresh or fresh fruit concentrate and vegetable options for drinks: strawberry, banana, mango, spinach, kale, additional whole fruits, and vegetables. Additional add ins for drinks: supplemental powders not included on the List of Dietary Supplements Prohibited by the Department of Defense, https://www.opss.org/dietary-supplement-ingredients-prohibited-department-defense. Coffee drinks/blends including decaf and regular options. Food products such as bagels, and wraps with fresh ingredients and incorporating lean meats. Yogurt including non-fat and fruit filled options.

https://www.opss.org/dietary-supplement-ingredients-prohibited-department-defense https://www.opss.org/dietary-supplement-ingredients-prohibited-department-defense https://www.opss.org/dietary-supplement-ingredients-prohibited-department-defense https://www.opss.org/dietary-supplement-ingredients-prohibited-department-defense

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES

4.1. The Government shall provide an area for the operation of the smoothie bar.

4.2. Government shall provide the following items at listed locations:

4.2.1. Commando Fitness Center, Building 90232: 13ft X 18ft workspace with counter space, sink, and power outlets.

4.2.2. Aderholt Fitness Center, Building 90517: 11ft 3in X 4ft 3in workspace with counter space, sink, and power outlets.

4.2.3. Riptide Fitness Center, Building 91007: 9ft X 2ft workspace with counter space, sink, and power outlets.

4.3. The Government will not provide a phone line.

4.4. The Government will provide electricity and water for the operation of the Nutritional Shake/Juice Bar.

5. INSTALLATION SECURITY REQUIREMENTS

5.1. Contractor Base Pass and Identification, Special Clearances, and Vehicle Passes. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on Hurlburt Field, Florida. All contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

5.2. Contractor Forms. The contractor shall be required to complete the following forms (to be provided at the Pre-Performance Conference) in order for employees to gain access to the installation:

5.2.1. Hurlburt Field Contractor Access Badge Affidavit (CAB);

5.2.2. Department of Homeland Security Form I-9 (DHS I-9);

5.2.3. Contractor Employee List: This form shall list every employee requiring access to Hurlburt Field AFB. Every time employees change, it shall be updated to reflect additions and/or deletions within five business days. Identify those individuals who require escort authority by including the word “escort” next to their names. Limit the number of individuals designated as escorts to a reasonable number (i.e. one or two). For the "Work Location" portion of this form, please enter Hurlburt Fitness Center. Once completed, email the list to the CO in EXCEL or WORD format. The CO shall then prepare and attach a cover letter, and forward the Employee List to the Visitor Control Center.

5.2.4. Upon notification that the Employee List has been forwarded to the Visitor Control Center, the other two forms (DHS I-9 & CAB) shall be completed and hand carried to the Visitor Control Center by the employee. If everything is in order, they shall receive a contractor badge.

If an employee shall be driving on Hurlburt Field they are required to provide a valid driver’s license, vehicle registration, and proof of insurance. NOTE: The section of the Visitor Control Center administrating this function is closed after 1400 (2:00 p.m.), therefore, employees must arrive prior to this time in order for their documentation to be processed.

5.3. During performance of the concessionaire contract, the contractor shall be responsible for the prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

5.4. Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to employees are returned to the issuing office.

5.5. Contractor-owned vehicle searches. All contractor-owned vehicles are subject to 100% security search prior to installation access.

5.6. Traffic Regulations. All contractor personnel shall comply with all base traffic regulations, and are subject to random vehicle speed control checks. contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones, except hands-free phones, is prohibited while driving on Hurlburt Field.

5.7. Possession of Weapons. All contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on themselves or within contractor-owned vehicles or privately-owned vehicles while on Hurlburt Field.

5.8. Threats to Safety. All contractor personnel shall immediately report any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information to an appropriate Government authority.

5.9. Hurlburt Field Gate Operations. The hours of operation for Hurlburt Field gates are subject to minor modifications. The Government will notify the contractor in advance, if possible, of any changes to the hours of the gates. The normal hours of gate operations are as follows:

5.9.1. Main Gate: 24 hours a day, 7 days a week

5.9.2. Back (East) Gate: 24 hours a day, 7 days a week

5.10. All contractor personnel shall comply with all applicable laws and safety regulations.

Compliance with Occupational Safety and Health Administration (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the Government shall assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities.