RFQ: 19UK5626Q0048- MV Breaker Yearly Service - American Embassy UNCLASSIFIED/U.S. Department of State

STATEMENT OF WORK FOR

PREVENTIVE MAINTENANCE SERVICE CONTRACT

MV Breaker Annual Maintenance

United States Embassy at

33 Nine Elms Lane

SW11 7US

LONDON

April 2026

Approved: D. Taylor

TABLE OF CONTENTS

Section Page –

1. DESCRIPTION

2. PRICING

3. NOTICE TO PROCEED

4. EQUIPMENT AND PERFORMANCE REQUIREMENTS

5. HOURS OF PERFORMANCE

6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

7. SCHEDULED PREVENTIVE MAINTENANCE

8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

9. SOFTWARE, LICENSES AND PASSWORDS

10. DELIVERABLES

11. INSURANCE REQUIREMENTS

12. LOCAL LAW REGISTRATION

13. QUALITY ASSURANCE PLAN (QAP)

14. TRANSITIONS/CONTACTS

15. SUBMISSION OF INVOICES

16. EVALUTION CRITERIA…………………………………… ……………………………21

DEFINITIONS AND ACRONYMS USED…………………………………………………….22

1. DESCRIPTION

The American Embassy in London requires preventive maintenance services for the MV breaker maintenance on the 10 (ten) Eaton MV-VCP-W circuit breakers situated within 33 Nine Elms Lane, London, SW11 7US. Maintenance shall be in line with the latest manufacturer's instructions. Following the service the contractor must prove the operation of the breakers by carrying out secondary injection testing and controlled opening of each breaker.

1.1. Type of Contract

This is a firm-fixed price contract for services paid at the rates indicated below. These rates include all costs associated with services in accordance to Standard Form-18, Work Statement, including materials, labor, insurance, overhead, profit and VAT. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

Please note: the US Embassy London Finance system can only make payments to bank accounts in the currency of the country in which the bank account is based. Contractors should therefore quote in the currency of the country in which the bank account they intend to receive payment into is based. Therefore, if you have a UK bank account, you should quote in GBP, if you have a US bank account you should quote in US dollars.

1.2. Period of Performance

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance, subject to the attached FAR clauses.

2. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1. Base Year. The contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN Description

Quantity of Equipment

Type of services

No.

of serv ice

Unit price / service

Total per year

001 Comprehensive Annual Service

X10 Annual 1

2.2. Option Year 1. The contractor shall provide the services shown below for Option Year 1 of the contract and continuing for a period of 12 months.)

2.3. Option Year 2. The contractor shall provide the services shown below for Option Year 2 of the contract and continuing for a period of 12 months.

2.4. Option Year 3. The contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months

2.5. Option Year 4. The contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months

Total Base Year

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year

Comprehensive Annual Service

X10 Annual 1

Total Option Year 1

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year

101 Comprehensive Annual Service

X10 Annual 1

Total Option Year 2

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year

101 Comprehensive Annual Service

X10 Annual 1

Total Option Year 3

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year

101 Comprehensive Annual Service

X10 Annual 1

2.6. Total for all years: Base Year:

Option Year 1:

Option Year 2:

Option Year 3:

Option Year 4:

TOTAL Excluding VAT:

TOTAL VAT @ 20%:

TOTAL Cost including VAT @ 20%:

2.7 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be provided outside of this contract. However, the Government requires current labor rates if there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO.

The contractor is not approved to do any additional work without specific authorization from the Contracting Officer and the award of a government purchase order or payment by a government purchase card.

Standard Callout (Ref: 3.2.6) : Repair Labor Rates + VAT Base Year: Per hour

Option Year 1: Per hour

Option Year 2: Per hour

Option Year 3: Per hour

Option Year 4: Per hour

Emergency Callout (Ref: 3.2.5: Repair Labor Rates + VAT

Base Year: Per hour

Option Year 1: Per hour

Option Year 2: Per hour

Option Year 3: Per hour

Option Year 4: Per hour

2.8 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that

Total Option Year 4 portion. It is reflected in each performance period. The portions of the solicitation subject to VAT are: 100%.

3. NOTICE TO PROCEED

RESERVED

4. EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The London Embassy requires the contractor to maintain the following equipment in safe, reliable and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

1. ID= UT-CHP, Manufacture = Eaton Model No = VCP-W

2. ID= UT-MV-1, Manufacture = Eaton Model No = VCP-W

3. ID= UT-MV-2, Manufacture = Eaton Model No = VCP-W

4. ID= UT-MV-3, Manufacture = Eaton Model No = VCP-W

5. ID= UT-MV-4, Manufacture = Eaton Model No = VCP-W

6. ID= G1, Manufacture = Eaton Model No = VCP-W

7. ID= G2, Manufacture = Eaton Model No = VCP-W

8. ID= GEN-CHP, Manufacture = Eaton Model No = VCP-W

9. ID= CHP-MV-1, Manufacture = Eaton Model No = VCP-W

10. ID= CHP-MV-2, Manufacture = Eaton Model No = VCP-W

4.2. The contractor shall provide within the cost of this contract all necessary managerial, administrative, DNO building isolation and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this contract the contractor shall provide:

The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

DNO Building isolation.

MV Senior Authorized persons (SAP) duties.

All tools, hoists and equipment.

4.3. Performance Standards

All switch gear enclosures shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

5 HOURS OF PERFORMANCE

5.1. The contractor shall maintain work schedules. The schedules should take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The contractor shall deliver standard services between the hours of 8:00AM and 4:00 PM over the course of an agreed Friday and Saturday. No work shall be performed on US Government and local holidays. Below is a list of the holidays in the following link. https://uk.usembassy.gov/events/

6 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The contractor shall designate a representative who shall supervise the contractor’s technicians and be the contractor’s liaison with the American Embassy in London. The contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The contractor shall provide the names, biographic data, police clearance and embassy vetting clearance on all contractor personnel who are to be used on this contract prior to their utilization. Submission of information shall be made within 30 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate number) along with written justification as to why access is necessary. This shall be submitted to the COR at least one (1) week prior to the visit.

6.2.2 Government shall issue identity cards to contractor personnel, after they are approved.

Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The contractor is responsible for their return at the end of the contract, when an employee leaves contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6. 3 Security Clearances. All work locations under this contractor that are designated as non- CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The contractor shall work closely with the COR, the Post Facility Manager (FM) or the General Services Officer (GSO).

6.4 Standards of Conduct

6.4.1 General. The contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.3 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.4 Disorderly Conduct. The contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.5 Intoxicants and Narcotics. The contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include, but are not limited to, the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations;

organizing or participating in gambling in any form; and misuse of weapons.

6.4.7 Key Control. The contractor will not be issued any keys. The keys will be checked out by an escort on the day of service requirements.

6.4.8 Notice to the Government of Labor Disputes. The contractor should inform the COR of any actual or potential labor dispute(s) that could delay or threaten to delay the timely performance of this contract.

7. SCHEDULED PREVENTIVE MAINTENANCE

7.1. General

7.1.1. The contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

7.1.2. The contractor must supply all expendable items to perform the service and ensure that the staff have the correct PPE. The contractor also must provide an inventory for store held expendable parts (e.g., filters, belts, hoses, gaskets, spares), associated with the service being carried out. The contractor shall supply a list of expendable and common parts that should be kept on site, so that these are readily available for normal maintenance, if required, example of items are hoses, belts, chemicals, coolant, filters, grease, sealant, thermostat, fuses; in addition appropriate tools, testing equipment, , cleaning material and oil spill containment kits. All parts shall be OEM approved; this list is to be given to the COR 5 working days after each service visit.

7.1.3. Exclusion. This contract does NOT include repairing equipment and replacement of hardware. Hardware replacements will be separately priced by the contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the contractor’s quotation(s) for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be furnished under a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by the contractors' negligence

7.1.4. Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation. If the contractor proceeds to replace any electronic or electrical parts without COR approval, the contractor shall de-install the parts at no cost to the Government.

7.1.5. Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the equipment manufacturer, distributor or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the COR to procure.

7.1.6. Parts/materials/tools procurement and delivery for the CAA/PCC areas shall be at the discretion of the Regional Security Officer (RSO).

7.2 Checklist Approval

The contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the contractor plans to perform. The contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1. The contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and with the equipment detailed within the SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after each maintenance visit.

7.2.2. It is the responsibility of the contractor to perform all manufacturers recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

7.2.3 Additionally, the maintenance contractor shall obtain and keep at post the O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this contract. The contractor shall provide all the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.1 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters, batteries, grease, sealant, thermostat, fuse), shall be maintained in the onsite inventory.

8.2 Repairs are not included in this contract. See 7.1.3. Exclusions.

8.3 The contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9. SOFTWARE, LICENSES AND PASSWORDS

Copies of all software and licenses needed for control, along with all passwords to access the system or adjust parameters, must be given to the COR upon completion of the work.

10. DELIVERABLES

Provide a written report in English to COR containing following:

a) System information (make, model, all device types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Complete check list.

e) Recommendations.

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to Complete security questionnaire for the personnel who will work onsite.

1 30 days after contract award COR

Certificate of Insurance. 1 30 days after contract award CO

PM Checklist signed by contractor’s employee

1 After completion of each maintenance service

COR

Invoice 1 After completion of each maintenance service

COR

11. INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss or Damage (Liability). The contractor assumes absolute responsibility and liability for all personal injuries or death and property damage or losses suffered due to negligence of the contractor’s personnel in the performance of this contract

The contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance. The contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The contractor shall carry the following minimum insurance:

Public Liability Insurance

Personal Injury, Property Loss or Damage (Liability: $5,000,000.00 Cumulative: $5,000,000.00

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance. The contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

12. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the contractor. Any local or other taxes which may be assessed against the contract shall be payable by the contractor without Government reimbursement.

13. QUALITY ASSURANCE PLAN (QAP).

13.1 Plan. This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective SOW Para Performance Threshold

Services.

Performs all services set forth in the Statement of Work (SOW)

1 thru 16 & Exhibit A

All required services are performed, and no more than one

(1) customer complaint is received per year.

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines whether the complaint is valid, the COR will inform the contractor and give the contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the contractor of any valid complaints.

13.4.6 If the contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

14. TRANSITIONS/CONTACTS

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

14.1 On site contact. The following are the designated contact personnel between the US Embassy and the contractor

COR

David Taylor – Electrical Engineer Taylordr3@state.gov

15. SUBMISSION OF INVOICES

The contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and breakdown calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy payment office, whichever is later. Invoices shall be sent to londonfmcinvoices@state.gov or to the US Embassy by post.

Invoices sent to any other address will not be accepted or processed for payment.

Standard US Government payment terms of 30 days from receipt of a correct and proper invoice apply.

Important Notice - The Vendor is requested to state on all invoices any prompt payment discounts extended.

Please send only one invoice using either post or email, sending multiple copies in multiple formats will create additional paperwork and potentially cause delays in processing.

16. HEALTH AND SAFETY, WELFARE AND ENVIRONMENTAL PROCEDURES

16.1.1 The maintenance contractor shall provide the COR with all site specific Risk

Assessments and Method Statements prior to commencement of works.

16.1.2 After surveying the facilities and the relevant equipment, the contractor shall inform the

US Government of any health and safety concerns or special requirements so their work can be carried out safely. This information shall be included in the contractor’s cost proposal.

16.1.3 It is the contractor’s responsibility to ensure that all their employees are equipped with certified safety equipment (PPE) to complete the tasks as requested in this document and provided attachments, and in accordance with the contractors’ method statements and health & safety plan.

16.1.4 Restrooms and welfare facilities are available for the use of the contractor at the US Embassy.

16.1.5 The contractor shall be responsible for the safe and environmentally friendly disposal of all redundant materials, parts and consumables. Safe disposal records copies shall be provided to the Embassy after each visit.

16.1.6 All work shall comply with the local Health and Safety regulations in the UK. The link to the website is www.hse.gov.uk.

17. EVALUATION CRITERIA

Requirements for Submission of Offer:

A. In order for a quotation to be considered, the contractor must provide:

1. Proof of licenses and permits required by local law (FAR Clauses attached, ref: DOSAR

652.242-73). If the offeror already possesses the locally required licenses and permits, a copy shall be provided.

2. Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work.

3. Evidence of the technicians’ training, qualifications, experience and expertise in providing preventive MV breaker maintenance of the equipment stated herein.

4. Proof of demonstrable experience in undertaking similar projects including three (3) references.

5. Detailed description of their experience with MV Breaker Maintenance on Eaton breakers

6. Proof of Health and Safety regulations and certifications required.

7. Proof of all insurance (such as public and employer’s liability) and accreditation as may be required under applicable UK law. A copy of the certification of insurance or a statement that the contractor will get the required insurance, and the name of the insurance provider to be used.

8. Strategic plan for MV Breaker Maintenance servicing work on Eaton VCP-W units to include but not limited to:

(a) A work plan considering all work elements in the above statement of work.

(b) Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained.

9. Vendors must provide evidence that the offeror/quoter operates an established business with a permanent address and telephone listing in the United Kingdom that can be confirmed on Companies House.

10. A signed and completed SF-18.

11. A completed Section 2 – Pricing (2.1 to 2.7 inclusive).

12. If sub-contracting out the work, provide documentation demonstrating an established sub-contractor relationship with the proposed vendor for the past 3 years and evidence of payment of services rendered under prior contracts.

EXHIBIT A

Statement of Work

I. GENERAL INFORMATION:

The United States Embassy in London requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Ten (10) MV (11000V) Electrical Breakers

II. PROJECT REQUIREMENTS:

DESCRIPTION OF EQUIPMENT:

MV Breaker Equipment

MV Breaker ID Room location Manufacture/Type UT-CHP Switch room LL046 Eaton VCP-W UT-MV-1 Switch room LL046 Eaton VCP-W UT-MV-2 Switch room LL046 Eaton VCP-W UT-MV-3 Switch room LL046 Eaton VCP-W UT-MV-4 Switch room LL046 Eaton VCP-W

CHP Switch room Room location Manufacture/Type G1 P205 Eaton VCP-W G2 P205 Eaton VCP-W GEN - CHP P205 Eaton VCP-W CHP-MV-1 P205 Eaton VCP-W CHP-MV-2 P205 Eaton VCP-W

III. GENERAL REQUIREMENTS:

The contractor under this SOW shall be responsible for labor, tools, equipment and materials required to carry out all preventive maintenance as outlined in this document and the manufacturer’s O&M manual. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

IV. SCOPE OF WORK – MV Breaker Yearly Maintenance.

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity should wear and/or use safety protection while all works are provided. Any questions or injuries shall be brought to the attention of the COR and the Post Occupation Safety and Health Officer (POSHO) immediately.

Material Safety Data Sheets (MSDS) shall be provided by the contractor for all HAZMAT materials. Copies shall be provided to the COR for approval.

If any discrepancies are found with the MV Breakers that are not covered under this scope of work, then the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quotation for repair labor.

At a minimum, the following work shall be provided:

SAFETY AND SPECIAL INSTRUCTIONS:

1. Follow site safety procedures and supervisor’s instructions.

2. Schedule outage with operating personnel.

3. Use extreme caution when climbing access ladders.

4. Perform applicable lockout/tag out steps of site safety procedures.

5. Lockout and disconnect the main power before carrying out the works, this will include the organization of the DNO isolation to isolate the incoming building supply.

6. Record and report equipment damage or deficiencies.

7. Review and follow the manufacturer’s O&M instructions.

8. Record results in the equipment history log.

9. Allow only qualified personnel to do maintenance work on this equipment.

MV Breakers

MAINTENANCE PROCEDURES:

At a minimum, the following Mechanical and Electrical Services shall be carried out. The contractor shall follow the manufacturer Operation and Maintenance Manual.

Annual (Once per year)

The contractor’s quotation shall include but not be limited to the costs for the following items, to enable full completion of the project:

A. Health and Safety documentation and obligations.

B. Transport and travel.

C. Materials.

D. Labor.

E. Preparations & installations.

F. Certifications/Warranties/Permits.

G. Commissioning.

H. Upon completion the contractor shall produce, as a minimum but not limited to, the following: the typed report as a minimum must confirm the following condition of the breakers.

I. Substation signage.

J. Circuit Breakers Isolated.

K. Inspection and clean exterior L. Designation labels M. Indication Lights N. Selector Switches O. Operating Handle P. Locking Mechanism Q. Tripping Mechanism R. Racking Mechanism S. Shutters T. Closing Mechanism U. Insulating Covers V. Cable Connections W. Anti Condensation Heater X. Spring Charging Motor Y. Auxiliary Wiring Z. Auxiliary Switches AA. DC Contactors BB. Tripping Coils CC. Trip/Closing Links & Fuses DD. Protection Relays EE. Instrumentation FF. Mechanical Connections GG. Mechanical Interlocks HH. Circuit Breaker Cleaned & Lubricated II. Fixed Contacts JJ. Moving Contacts KK. Bushings LL. Contacts Cleaned & Lubricated MM. Earthing Connections NN. Circuit Breaker Hoist/Lifter OO. Overall Condition PP. Fixings & Housing QQ. Operations Counter number after service.

The contractor shall supply on site a qualified MV/HV Senior Authorized Person (SAP), with tools and safety equipment for the task of switching, earthing, proving dead and isolating 11KV equipment as listed within the contract.

3.2.3 Frequency

Annual scheduled maintenance visit to be coordinated with the COR upon award to the successful vendor.

3.2.5 Emergencies Callout

A 24-hour/day, 7 day/week emergency service is required. An emergency call out for critical equipment shall require attendance by a qualified engineer within 4 hours of a request of an engineer’s attendance, unless agreed at the time of incident by the US Government.

3.2.6 Standard callout

(An 11 hour/day (7am till 6pm), 5 days/week (Monday to Friday, excluding UK and US bank holidays) service is required.

This section refers to other standard call outs not included on the list above and they shall carry a maximum response time of 4 hours.

DEFINITIONS AND ACRONYMS USED

Contractor. Name used to refer to the organization with whom the US Government wish to enter into a contract. Other equivalent names for this are “maintenance organization”, “service provider” and “vendor”.

US DOS. Department of State of the United States of America.

CAA. Controlled Access Area.

OBO. Bureau of Overseas Buildings Operations. This is the department that directs the worldwide overseas building program for the Department of State.

CO. Contracting officer. A person in the US DOS with the authority to enter into, administer and/or terminate contracts and make related determinations and findings.

COR. Contracting officer representative. A person in the US DOS who is responsible for the technical direction and evaluation of the contractor performance.

CDM. Construction Design and Management regulations. UK Construction (Design and

Management) regulations intended to improve the overall management and coordination of health and safety and welfare throughout all stages of a construction project.

DNO. Distribution network operator, (City power company)

MV. Medium Voltage. the US define all voltages of 1000 Volts to 35K Volts as MV

HV. High Voltage. The UK define all voltage over 1000V as HV

END OF STATEMENT OF WORK