SOW MT EOC FNARS antenna repair.pdf

Office of the National Continuity Programs FEMA National Radio System (FNARS)

FNARS Antenna Repair Statement of Work (SOW)

July 09, 2024

PREPARED BY:

Federal Emergency Management Agency Office of National Continuity Programs

Continuity Communications Division

Location:

1956 Mt Majo St.

Fort Harrison, MT 59636

Contracting Officers Representatives (COR): Rodel Delacruz Technical Monitor (TM): Rodel Delacruz

References:

Attachment A: Current state of antenna.

Attachment B: Closeup of twist on the left side.

Attachment C: B&W BWDS-90N Install Manual (Double-Click to Open PDF) Attachment D: Typical installation (Flat Top).

Attachment E: Detail of typical installation (flat top).

Specific:

1. Repair of Current Antenna.

a. Contractor will remove current rope / poly cord at the top of both ends of the B&W BWDS-90N antenna and replace with FEMA supplied poly-cord.

b. Contractor will use existing mounts on end poles and will install an additional

FEMA provided utility pole eye bolts on both end poles approximately 25” apart through the center of each utility pole. The antenna ropes will anchor the ends to two-points to avoid twisting of the antenna. (Attachment D)

c. Contractor will ensure antenna is repaired to look like in Attachments D & E.

d. Old rope/poly-cord is to be given to COR for proper disposal.

2. Disturbed areas restoration:

a. All trenches, ruts or tracks created by equipment such as trucks, lifts, backhoes, or cranes shall be filled in, properly compacted, and raked back to the natural ground level. Any disturbed site areas must be restored to pre-construction condition.

b. Heavily reseed the disturbed areas with a grass seed mixture suitable for the region and cover with straw or other suitable grass seed covering for the region/climate.

3. Testing

a. Contractor shall perform a 2 to 30 MHz VSWR sweep along with a DTF sweep and document results on the newly installed antenna/transmission line.

Deliverables:

1. The existing antenna untwisted and remounted, and old rope/cord replaced from mounts.

2. The Barker and Williams BWDS-90N Antenna installed in “Flat Top” configuration as detailed in this SOW, with 2 anchors on each end pole.

3. The Contractor shall perform a 2 to 30 MHz VSWR sweep along with a DTF sweep and document results on the newly installed antenna/transmission line. All sweep documentation shall be given to the FEMA TM electronically by email in JPEG format.

4. Document and photograph antenna system repair to include antenna mounting, configuration. This is to be submitted to the COR electronically.

5. Ground that was disturbed by the repair (including asphalt) brought back to original state. This will be included but not limited to grading (if necessary), spreading grass seed and straw.

Completion Criteria:

This project will be considered complete when the tasks identified in the SOW have been completed, tested and the final documentation has been delivered to and accepted by the COR.

Period of Performance (POP):

All work shall be completed by the contractor within 45 calendar days from the award date of the resulting order.

General Requirements:

1. Inspection/Removal and installation may require personnel to climb. Personnel will be certified to climb towers and will adhere to all safety standards. Work to be performed under this SOW requires a minimum of two (2) tower and antenna certified people to be present at the job site. The Contractor shall provide all equipment and certified personnel associated with the entire project to operate in a safe manner and adhere to all Federal, State, and local safety standards, including OSHA standards. The CO/COR or facility safety officer may require a copy of the certifications prior to the start of the project.

2. The contractor shall provide all labor, personnel, equipment, tools, materials and supplies necessary for completion of this task.

3. The contractor shall schedule a start date for the project within 5 calendar days of receipt award for this project. The contractor shall coordinate with the COR and/or the Technical Monitor (TM) in advance of commencing any work.

4. No deviation or substitution of materials specified shall be done without prior approval of the COR or Contracting Officer (CO).

5. The COR will work with the contractor to determine if any inspections and/or permits are needed.

6. Contractor will ensure that all site access requests are provided to the COR NLT 72 hours from the start of the project.

7. The Contractor shall establish that FEMA NCP is the owner of record of all materials procured for this project, such that FEMA NCP may exercise all warranty and technical support rights following final acceptance.

8. All data, software, equipment, analysis results, and reports/briefings generated are the property of the United States Government and may not be released to third parties without the express written consent of the Contracting Officer Representative (COR)/Contracting Officer (CO).

9. Environmental Issues: Contractor will coordinate with the COR before any work is started and/or equipment is set up on the site. Any known environmental issues will be disclosed to the Contractor prior to the start of the project. Any environmental issues identified by the Contractor will be reported to the onsite Technical Monitor or the COR.

10. Telephone: Telephone service should not be expected to be available onsite for the

Contractor’s use. Contractors may use cellular phone devices onsite. Depending on the cell phone service, reception may or may not be present.

11. Restroom Facilities: There are normally no publicly accessible restroom facilities at most sites. The Contractor must provide their own restroom facilities.

12. Utilities: If the Contractor requires a generator(s) then the Contractor must provide one.

13. Contractor employees working onsite shall wear an identification badge that at minimum displays the Contractor name, the employee’s photo, and the employee’s name. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and always display all identification and visitor badges in plain view above the waist at all times.

14. The Federal Government owns the hardware and associated systems. The contractor shall use only such equipment in support of requirements outlined in this SOW.

15. In accordance with this SOW, the Government shall exercise its right to review deliverables prior to formal delivery and acceptance.

16. The Contractor shall coordinate services, deliverables, and delivery schedules with the

COR or his/her designee, with the understanding that all work shall be within scope of this SOW. Contractor shall submit all deliverables to the COR for inspection and acceptance.

17. All cyber identity and cyber attribute data—including data at rest, data in transit, generated data, and metadata—will always remain the property of the United States Government. None of this data will be shared or distributed, other than within the operating parameters of the program, without prior written permission from FEMA. At the conclusion of the contract, the Contractor shall return all Government-owned data to FEMA on an appropriate storage medium and will definitively purge all Contractor-owned equipment of Government-owned data.

18. Normal business hours shall be Monday thru Friday, from 8:00 a.m. to 4:00 p.m. No onsite work shall be performed outside these hours or on holidays unless prior approval is obtained from the CO or the COR. The Contractor shall coordinate with the COR to arrange access to the work site. The Contractor will be required to report to the appropriate facility and submit to (if required) vehicle searches before access will be granted. Contractor will be prepared to provide their employees’ personal information (Full Name, social security number, date of birth, place of birth, driver’s license number, and home address) to the COR 72 hours prior to beginning work so that information can be vetted with Security. For emergency work, information will be provided as soon as it is practical, but Contractors will not be able to access sites until vetting procedures are complete. Contractors will be escorted by a properly cleared/badged Government employee. The Contractor shall make the effort to cause a minimum damage to parking lots, other paved areas, items that need to be moved during the course of the project, and other areas not included in this SOW. Damage caused by the Contractor will be repaired at the Contractor’s expense.

19. All trash & debris generated during the installation including shipping containers, packing material, and removed feedline/conduit shall be collected, contained throughout the process, and removed from the facility at the end of the install.

20. Contractor Required Insurance to Work on a Government Installation: The contractor shall, at its own expense, provide and maintain during the entire performance period of this contract at least the kinds and minimum amounts of insurance required in paragraph below.

1). Five days after contract award, the contractor shall certify to the CO in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (l) for such period (cont.) as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the contractor gives written notice to the CO, whichever period is longer.

2). The Contractor shall insert the substance of this clause, including this paragraph 3)., in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain a copy of all subcontractors' proofs of required insurance and shall make copies available to the Contracting Officer upon request.

3). The following coverage is the minimum insurance required for work.

Under this contract:

(a) Workers' compensation and employer's liability. Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational disease is not compensable under those statutes, it shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability.

The CO requires bodily injury liability insurance coverage w ritten on the comprehensive form of the policy of at least $500,000 per occurrence.

Attachment A: Current state of antenna.

Attachment B: Closeup of twist on the left side.

Attachment C: B&W BWDS-90N Install Manual (Double-Click to Open PDF)

Fdipole.pdf

Attachment D: Typical installation (Flat Top).

Attachment E: Detail of typical installation (flat top).