SOW Mountaineering Equipment - V2.pdf

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Department of State (DoS)

Bureau of International Narcotics and Law

Enforcement Affairs (INL)

Mountaineering Equipment -

INL Section Tegucigalpa, Honduras

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SECTION ONE

SUBMISSION AND RFQ INFORMATION

1. INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed releasable.

2. RFQ CLOSING DATE AND TIME – Questions and Proposals

QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offeror is warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Support Specialist via email.

Question and Answer Period

Answers to inquiries/questions, if given, shall be provided in writing to all vendors being solicited, via response on

Unison.

Written questions relating to this RFQ shall be accepted through:

Question and Answer Period: 12:00 P.M. (local Washington D.C. time) Monday June 21, 2021.

Any communications in reference to this RFQ shall cite the reference section title and page number and directed through the posting on Beta.sam.gov.

Name: Gregory Pitman

Title: Contract Specialist

E-mail: PitmanGA@state.gov

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via e-mail NLT 04:00 P.M. (local

Washington D.C. time) on Monday June 28, 2021.

Name: Gregory Pitman

Title: Contract Specialist

E-mail: PitmanGA@state.gov

3. CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

4. MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

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Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

5. PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

6. TYPE OF CONTRACT

This is a firm-fixed price, single award contract. Items outlined under Section 2, STATEMENT OF WORK, below shall be brand name or equal of the purchase request under NAICS Code 451110 - Sporting Goods Stores. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

7. EVALUATION FACTORS

This Government intends to evaluate this requirement based off of the lowest price technically acceptable (LPTA).

8. ACQUISITION METHOD

This contract is issued as Firm Fixed Price.

9. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain valid until all commodities are received, inspected at final destination INL/Honduras.

10. SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country.

11. SYSTEM FOR AWARD MANAGEMENT

12. TRADE AGREEMENTS ACT (19 U.S.C. 2512 (A) (TAA)

13. UNAUTHORIZED DISCLOSURE

https://www.naics.com/naics-code-description/?code=451110

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SECTION TWO

STATEMENT OF WORK

1.1 SCOPE

1.1 The US Department of State’s (DOS) Bureau of International Narcotics and Law Enforcement

Affairs (INL), has program authority derived from the Foreign Assistance Act of 1961. The

International Narcotics and Law Enforcement Section (INL-H) of the US Embassy Tegucigalpa, Honduras, is responsible for providing assistance to host governments to develop and implement effective counter narcotics, anticrime, and border control programs. INL-H works closely with US law enforcement agencies to ensure that Honduras has the training and the tools needed to combat illicit drug traffic and transnational organized crime. INL also works with various Government of

Honduras (GOH) institutions including Public Ministry, Secretariat of Presidency, National

Banking and Insurance Commission, the Secretariat of Security and its various specialized units, Supreme Court of Justice, Ministry of Health, Ministry of Education, Honduran Immigration

Department, and the Honduran Customs.

2.1 INL-H has a requirement for the purchase of mountaineering equipment that includes one static rope, dynamic rope, quick lock carabineer/connectors, descenders 8 figure, rappel seat harnesses, body harnesses, rappel gloves, climbing helmets, climbing descenders, steel climbers,sets of elbow/knee pads and hand held hot knife cutters for the members of the Honduran National Police (HNP), Comando de Operaciones

Especiales (COE) Unit.

3.1 This Statement of Work (SOW) is for the purchase of mountaineering equipment in order to increase the unit capacity to conduct counternarcotic and transnational crime missions as well as capture extraditable individuals to combat criminal organizations disrupt narcotrafficking activities throughout Honduras.

4.1 The company responding to this SOW shall agree to comply with all the requirements and specifications of the product.

REQUIREMENTS

1.1. ITEMS/EQUIPMENT

1.1.1. Volkanica Outdoors Static Rope – Brand Name or Equal; Quantity: 1 Unit

• 1400 meters

• Diameter: 11 mm

• Color Black

• Certified NFPA 1983/2012

• Material: polyester sheath braided over a double twist nylon cable core

• MBS: 7,194lbf/ 31.9kN

1.1.2. Yates Enduro Dynamic Rope Brand Name or Equal; Quantity: 1 Unit

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• 1400 meters

• Diameter:11mm

• Color: Black

• Grams per meter: 77

• Static elongation: 9.1%

1.1.3. Yates Quick lock Carabiner/Connector brand name or equal; Quantity:180 units

• Carabiner/Connector strength 6300lb

• Weight: 2.5 oz (74 grams)

• Super lightweight aluminum

• Two-stage autolocking gate mechanism

• Color: Black

1.1.4. Epic Peak Descender – Brand Name or Equal; Quantity: 180 Units

• Figure 8

• 9000 lbs. weight limit or more

1.1.5. Petzl Falcon Rappel Seat Harness –Brand name or equal; Quantity: 128 units

• Lightweight seat harness

• Materials: nylon, polyester, aluminum, steel

• Ventral Attachment point: yes

• Lateral attachment points: yes

• Real attachment point on the waistbelt: yes

• Certifications: CE EN 358, CE EN 813, EAC

• Warranty: 3 years

• Color: black

• Size: to be determined

1.1.6. Petzl AVAO BOD Body Harness International Version– Brand Name or Equal; Quantity: 12 units

• Materials: Nylon, polyester, aluminum, steel

• Certifications: ANZI Z359.11, NFPA 1983 clase III, CSA Z259.10, CE EN 358.

• Color: Black

• Ventral attachment point: attachment for a descender or a positioning lanyard for use in single mode

• Lateral attachment points: attachment for a positioning lanyard for use in double mode

• Sternal attachment point: fall arrest system attachment

• Dorsal attachment point: fall arrest system attachment

• Rear attachment point on the waistbelt: restraint lanyard attachment

• Certification(s): ANSI Z359.11, NFPA 1983 classe III, CSA Z259.10, C

• Sizes: to be determined

1.1.7. Petzl Cordex Plus rappel gloves – Brand Name or Equal; Quantity: 128 pairs

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

• Materials: goat skin leather, stretch nylon

• Certifications: CE EN 420, CE EN 388 (3133), EAC

• Color: Black

• Size: M=50, L=50, XL=28

• Three-year guarantee

1.1.8. Patrick 1892 Climbing Helmet –Brand name or equal; Quantity: 32 units

• High strength, high temperature resistance, corrosion resistance

• Hard outer shell is impact and scratch resistant, for optimal durability

• Material for the interior EPS material, ultra-light, high strength, soft

• Adjustable chin strap with buckle- comfortable to wear even on long trips

• Vents to heat dissipation, breathable

• Certification SGS, CE EN 12492, IUAA

• Sizes: S=16, M=16

1.1.9. BNLD Climbing Descender Brand name or equal; Quantity: 128 Units

• Material: Aluminum

• Size: approx. 23*5.2cm/9*2.04in

• Weight 13.3 oz

• Maximum load: 330lb

• Suitable for: 10-13 mm diameter rope

1.1.10. Notch Gecko Steel Climbers–Brand name or equal; Quantity: 4 Units

• Steel leg iron construction

• Adjustable high impact plastic molded cuff

• 350 lbs. weight capacity with gear

• Meets ASTM F887 Standard

1.1.11. Emerson Gear Elbow and Knee pads Brand name or equal; Quantity: 128 sets

• Flexible polymer shields that protect knees and elbows without hindering mobility

• Foam padding for added comfort

• Knee/ elbow pads feature adjustable hook and loop straps with Q buckle for easy on and off

• Color: black

• Size: Standard adult- one fits most.

• Set includes: 2x knee pads, 2x elbow pads

1.1.12. Marlow Hand held hot knife cutter Brand name or equal; Quantity: 2 units

• Suitable for cutting rope 18mm diameter

• Suitable for cutting all types of synthetic ropes

• 110v

• Supplied in a heavy-duty case, blade, blade fixing tool and wire brush for cleaning

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

1.1.13. Freight and handling charges Quantity: 1 unit

• Thirty (30) calendar days after receipt of award

SECTION 3

DELIVERY TERMS

1. SHIPPING - FOB DESTINATION

The Contractor shall consolidate the entire shipment to prevent loss and misdirection. Any lost or damaged items during shipment shall be replaced by the contractor upon notification.

The items being acquired will be donated to the government of the ultimate destination INL-HONDURAS to the

Honduran National Police. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

*Effective May 30, 2013, the Department's Dispatch Agency Consolidated Receiving Points (CRPs) will no longer be able to accept cargo that has a shipping label on the outside of the package that fails to identify the destination post. Unidentified Supply Shipments will be refused by Dispatch Agency and returned at contractor’s expense.

Include a copy of the packing list with original invoice to the Contracting Officer that will provide advance information for Customs clearance purposes. Partial shipments are not allowed.

2. REQUIRED DELIVERY DATE

Required delivery shall be sixty (60) calendar days after receipt of award. If an export license is required, delivery shall be sixty (60) days after receipt of export license, and export license application shall be accomplished expeditiously after award.

3. DELIVERY ADDRESS

3.1 If equipment purchased in the United States:

3.1.1 Address for delivery is:

MARVIN ALVARADO / VICTORIA MENDOZA

US EMBASSY INL WAREHOUSE

COL. SAN CARLOS, CONTIGUO A EMBAJADA AMERICANA

TEGUCIGALPA, HONDURAS

PLEASE NOTE: All orders are ultimately intended for an overseas destination. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for Regulating Wood Packaging Material in

International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard.

Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and must be corrected at the contractor’s expense.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

4. SOLICITATION CONSIDERATIONS

This is a brand name or equal to procurement, Seller certifies that it is an authorized distributer of the similar product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es).

In addition to providing pricing for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. Submissions can be sent to PitmanGA@state.gov.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to

FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

All Quotes must be valid for 90 days from the closing date for this solicitation. No exceptions or qualifications.

New equipment ONLY. NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for

Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, based solely on its integration into IT or other systems.

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

http://www.sam.gov/

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104