SOW Mount Vernon GF Fuel Tank Replacement~6.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: March 18th, 2019 File# 5-19-087

LOCATION: Mt. Vernon Game Farm

PROJECT TITLE: Fuel Tank Replacement

PROJECT NARRATIVE:

This project will consist of replacing the existing double walled fuel storage tanks, because one of the inter tanks are now leaking into the interstitial space. The tanks are located at the Mt. Vernon Game Farm Complex. The complex is located south of Mt. Vernon Illinois, at 13995 East Game Farm Road, in Jefferson County. The improvements will include installing two steel, double walled fuel storage tanks, 1-1000 gallon diesel tank and 1-500 gallon gas tank, fuel dispensers and all associated miscellaneous piping and hardware per Fire Marshal Code requirements. The fuel storage system must be installed per National Electric Code (NEC) and comply with all current State of Illinois Fire Marshal codes related to “Dispensing Aboveground Storage Tank Installation” Section 180.20 and / or other related sections.

SCOPE OF WORK:

This project will consist of but not limited to the contractor providing all labor, equipment and materials needed to install a new fuel storage system as described below and outlined on the State of Illinois Fire Marshal website, under “Above Ground Storage Tanks (AST). The new fuel storage system must meet and be approved by the Illinois State Fire Marshal before the system is filled, or fuel dispensed from. Listed below are some of the items but not exclusive to all items needed to be done in this project.

PROJECT OVERVIEW:

· All work and access to the site should be coordinated with the site staff.

· Remove all existing piping, tanks and miscellaneous hardware.

· Install new tanks and properly secure to existing concrete and ground.

· Connect all electrical service using approved connections.

· Install two steel double walled fuel storage tanks per State Fire Marshal requirements.

· Provide and installed all necessary piping, miscellaneous hardware, signage and other items to make this installation an approved AST dispensing location.

· Have the new installation inspected and approved by the State Fire Marshal.

· If repairs or adjustments are needed, contractor must comply before the project is complete.

· Install and secure new PVC yellow bollard covers on each bollard.

· Calibrate new metering system to see if it is within maximum tolerances.

· Clean-up all construction debris and haul off-site to an approved landfill.

ATTACHMENTS:

The following documents are included:

1) No attachments.

PROJECT SPECIFICATIONS & REQUIREMENTS:

2) The contractor will be required to abide to all site regulation and work with the Site Superintendent and site staff regarding working hours, staging areas and securing the work site.

3) Contractor is responsible for locating and verifying the location of all utilities.

4) The contractor is responsible for completing and filing for an AST Application with the State of Illinois Fire Marshal. The application can be found on the State Fire Marshal’s website.

5) The new tanks, dispensers and all miscellaneous hardware must be installed per State Fire Marshal specifications.

6) Tanks must be inspected and approved by State Fire Marshal prior to completion of this project, being filled or before fuel can be dispensed from.

B. Project Instructions and Notes:

This is a drawing showing the typical layout of an AST fuel dispensing system.

This is a typical drawing showing the signage for a three pump system.

1) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

2) Deliverables and Staff Training:

Three (3) sets of operating and maintenance manual and start-up procedures shall be provided to DNR. DNR staff shall receive proper training and instruction on the operation and maintenance of all new equipment.

4) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency. This includes, but is not limited to:

a. AST Storage Tanks - Office of the State Fire Marshal

b. Licensed Electrician - for installation

5) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items: Tanks, dispensers, piping, hoses, vents, break-away, bollard covers, top-fill equipment, disconnects, ladders, liquid level gauge, fill ports, leak detector, ground rod, emergency fuel shut-off switch, explosion proof seal-off.

C. Project Requirements:

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Small Business Set-Aside The contractor awarded the bid must be registered as a small business, as required by the Small Business Set-Aside program. (For complete requirements, to become registered, or certify your business in the Small Business Set-Aside Program, visit http://www.sell2.illinois.gov/sbsp/set_aside.htm. or contact the Department of Central Management Services’ small business coordinator at 1-866-455-2897.)

6) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

9) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

10) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

11) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

12) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

13) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

14) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

16) Specified Materials Bids shall be based on providing all products exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

17) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

18) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date.

19) Change Orders Change orders must be determined by DNR to be germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized proposal for the work and shall include appropriate documentation to support the cost for the labor, material and equipment.

20) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

21) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

24) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting a paper quote to the DNR.ENGBID@illinois.gov email address.

26) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO THE DNR.ENGBID@illinois.gov email address. ALL QUESUTIONS MUST BE SUBITTED IN WRITING.

27) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the DNR.ENGBID@illinois.gov email address.

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