SOW Mobile Scanner VACIS M6500.pdf

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL) U.S. Embassy – Tegucigalpa, Honduras

Purchase of mobile scanner M6500 in direct support of the Government of Honduras (GoH)

SECTION 3

DESCRIPTION OF REQUIREMENTS

GENERAL

The US Department of State’s (DOS) Bureau of International Narcotics and Law Enforcement Affairs (INL) has program authority derived from the Foreign Assistance Act of 1961. The International Narcotics and Law Enforcement Section (INL-H) of the US Embassy Tegucigalpa, Honduras, is responsible for providing assistance to host governments to develop and implement effective counter narcotics, anticrime, and border control programs. INL-H works closely with US law enforcement agencies to ensure that Honduras has the training and tools needed to combat illicit drug traffic and transnational organized crime. INL also works with various Government of Honduras (GOH) institutions including the Public Ministry, Secretariat of the Presidency, National Banking and Insurance Commission, the Secretariat of Security and its various specialized police units, Supreme Court of Justice, Ministry of Health, Ministry of Education, National Immigration Institute (INM) of Honduras, and Honduran Customs.

DESCRIPTION

This Statement of Work (SOW) is for the purchase of one (1) mobile scanner VACIS M6500 and its complementary components, to equip the Honduran Frontier Police at the border between Honduras and Guatemala in Agua Caliente Port of Entry (POE), in direct support of the Honduran Frontier Police (HFP) of the Honduran National Police (HNP). This initiative is aimed to improve citizen security by supporting host nation law enforcement efforts to counter trafficking, contraband, human smuggling, illicit drug activities, land-based criminals, and littoral-based criminal activities, as well as apprehend high-value targets.

THE SCHEDULE

1. TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all vessels are received and accepted by the U.S. Government in accordance with the contract delivery date NLT 90 days after receipt of award.

3. SUPPLIES AND PRICING

The Contractor shall provide to the U.S. Government the plastic water-filled barriers in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of the equipment and deliver them to the location set forth in Section 9, Place of Delivery, of this SOW. The firm fixed price shall include the mobile scanner, license plate reader, transformer, remote operation kit, remote transfer workstation, trainings and maintenance, pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country. All manuals shall be furnished in English and Spanish.

3.1 SPECIFICATIONS

Description Part Number QTY Unit Unit

Price Total

Mobile scanner VACIS M6500

001 1 each

License Plate Reader 002 1 each Transformer 003 1 each Remote Operation Kit 004 1 each Shipping 005 1 lot Radiation safety, operator, and image analysis training course.

Lasts 6 days and accommodates 12 students

006 2 each

Image analysis reinforcement training course. Lasts 2 days and accommodates 12 students

007 2 each

Train-the-trainer course.

Lasts 9 days and accommodates 4 students

008 1 each

First-year warranty and maintenance for VACIS

M6500 (OCONUS)

009 1 each

Second-year warranty and maintenance for

VACIS M6500

(OCONUS)

010 1 each

Third-year warranty and maintenance for VACIS

M6500 (OCONUS)

011 1 each

Fourth-year warranty and maintenance for

VACIS M6500

(OCONUS)

012 1 each

Fifth-year warranty and maintenance for VACIS

M6500 (OCONUS)

013 1 each

3.2 STANDARD SPECIFICATIONS ARE OUTLINED BELOW

001 Mobile Cargo Inspection System, LEIDOS, Part Number: VACIS M6500, (Brand Name or Equal)

QUANTITY: 1.00

SPECS:

System dimensions Stowed: 7.2 m L x 2.5 m W x 3.5 m H (23 ft 6 in L x 8 ft 2 in W x 11 ft 6 in H) Deployed: 8.2 m L x 7.4 m W x 5.3 m H (26 ft 10 in L x 24 ft 3 in W x 17 ft 3 in H)

Controlled-access area* 8.1 m (26 ft 7 in) long x 8.4 m (27 ft 7 in) wide

* Boundary for dose rate less than 20 μSv in any one hour, typical for scanning 150 40-ft long containers per hour at 5.6 km/h (3.5 mph)

Scan height 0.3 m to 4.5 m (1 ft to 14 ft 10 in) above ground at lane center

Tunnel dimensions 4.7 m (15 ft 6 in) high x 3.9 m (12 ft 10 in) wide

Target dimensions 4.5 m (14 ft 10 in) high x 2.6 m (8 ft 6 in) wide; no limit on target length

Minimum scanning speed Moving: 2.4 km/h (1.5 mph) Stationary (cargo-only mode): 2.6 km/h (1.6 mph) Stationary (FullScan mode): 5.6 km/h (3.5 mph)

Throughput Moving: up to 60 containers per hour Stationary: up to 150 containers per hour

Environmental Temperature: –30° to 50° C (–22° to 122° F) Relative humidity: 95% (non-condensing) Wind: 64 km/h (40 mph) operating, 193 km/h (120 mph) stowed

Fuel Chassis manufacturer specifies Ultra-Low Sulfur Diesel (ULSD) fuel designated as number 1-D or 2-D with a maximum of 15-ppm sulfur Diesel fuels containing up to 20% biodiesel (B20) that meet the ASTM D975 diesel or the ASTM D7467 B6-B20 biodiesel industry specifications are also acceptable Outside of North America, chassis manufacturer specifies fuels meeting EN590 or equivalent local market standard

Power Internal power: powered by on-board generator External power: clean conditioned 208 VAC, 3-phase, 60 Hz, <80 A per phase, 15.2 m (50 ft) external power cable included

Operating System Language Spanish

Unit of measurement in the Operation System

Kilometers

002 License Plate OCR, Part Number: N/A – (BRAND NAME OR EQUAL)

QUANTITY: 1.00

SPECS:

Ref. Component Function 1 Vertical Detector Boom This is the vertical section of the detector boom.

2 Horizontal Detector

Boom This is the horizontal section of the detector boom.

3 Detector Boom Mast This is used to vertically deploy the detector boom.

4 Red Strobe Lights These warning light flash whenever X-rays are ON.

5 Cab HVAC Unit Cools/warms the cab area where driver and primary operator work.

6 Fixed Cameras Displays live images from two fixed cameras—truck-side and boom-side.

7 Source Mast Used to deploy and stow the source enclosure.

8 Source Enclosure Houses the X-ray producing source and the collimator.

9 Source Auxiliary

Enclosure Houses the source pulse generator, power supply and control electronics.

10 Generator Enclosure Houses an on-board generator for operation without use of shore power.

11 Battery Compartment Houses the truck and generator starter batteries.

Vehicle license plate reader that uses OCR technology to populate the number in the scan transaction. License plate must have the option to manually correct the information and save it in the transaction.

003 Transformer – Part Number: N/A (BRAND NAME OR EQUAL)

QUANTITY: 1.00

SPECS:

The system’s transformer must step down or up local power voltage to be compatible with the VACIS system’s 208 VAC power requirement, should local voltage be different from the VACIS system’s requirement.

The general purpose 30KVA transformer has the following technical specifications:

Sound Levels: dB Level 45 Efficiency: DOE 2016 Efficiency 98.23% Standard Rating for 30KVA: Weight – 400 lbs 25-50 KVA Dimensions (Inches):

A B C D E F G H 32 26.5 17 23 14 - 21.5 10

004 Remote Operation Kit - Part Number: N/A (BRAND NAME OR EQUAL)

SPECS:

Removable laptop computer used to operate the system in Stationary mode (only) and analyze scan images up to 91 m (300 ft) away from the scanning system.

005 Shipping– (MEET OR EXCEED)

QUANTITY: 1

SPECS:

Shipping, customs clearance, and final destination delivery to Agua Caliente, Ocotepeque, Honduras.

POC: Sara Carías/Ana Rubio

(504) 9462-8479/(504) 9451-0972

006 Radiation safety, operator, and image analysis training course – Part Number: TRN-

VMO1WOC

QUANTITY: 2.00

Number of participants: 12 people per classroom Duration: 6 days Language: Spanish Manuals: Spanish and English Location: Ocotepeque, Honduras (specific place TBD) *The two trainings will take place at different dates within the first year after awarding the contract.

007 Image analysis training course – Part Number: N/A

QUANTITY: 2.00

Number of participants: 12 people per classroom Duration: 2 days Language: Spanish Manuals: Spanish and English Location: Ocotepeque, Honduras (specific place TBD) *The two trainings will take place at different dates within the first year after awarding the contract.

008 Train the trainer course – Part Number: N/A

Number of participants: 4 people per classroom Duration: 9 days Language: Spanish Manuals: Spanish and English Location: Ocotepeque, Honduras (specific place TBD)

009 First-year warranty and maintenance for VACIS M6500 – Part Number: M6500-2000-

M1-OC

KEY FEATURES:

1. 24/7 help desk: The client can contact Leidos at any time via telephone or email to ask questions or report system problems. Leidos responds to all inquiries within one hour.

2. Problem resolution: Leidos provides prompt remote and on-site repair service and other support to resolve system problems quickly, with minimal impact on the client’s operations.

3. Preventive maintenance: Leidos performs quarterly (four times per year) preventive maintenance, including hardware service, software updates, performance tuning, and routine maintenance and cleaning.

4. Hardware replacement: Leidos replaces failed system hardware as required at our expense, with no additional cost for parts to the client.

5. Software updates: Leidos provides updates and error corrections for system software as required.

6. Remote monitoring: If permitted by the client, Leidos continually monitors system health and performance via secure Internet connection to detect, anticipate, and resolve problems.

010 Second-year warranty and maintenance for VACIS M6500 – Part Number: M6500-

2000-M2-OC

QUANTITY: 1.00

KEY FEATURES:

1. 24/7 help desk: The client can contact Leidos at any time via telephone or email to ask questions or report system problems. Leidos responds to all inquiries within one hour.

2. Problem resolution: Leidos provides prompt remote and on-site repair service and other support to resolve system problems quickly, with minimal impact on the client’s operations.

3. Preventive maintenance: Leidos performs quarterly (four times per year) preventive maintenance, including hardware service, software updates, performance tuning, and routine maintenance and cleaning.

4. Hardware replacement: Leidos replaces failed system hardware as required at our expense, with no additional cost for parts to the client.

5. Software updates: Leidos provides updates and error corrections for system software as required.

011 Third-year warranty and maintenance for VACIS M6500 – Part Number: M6500-2000-

M3-OC

QUANTITY: 1.00

KEY FEATURES:

1. 24/7 help desk: The client can contact Leidos at any time via telephone or email to ask questions or report system problems. Leidos responds to all inquiries within one hour.

2. Problem resolution: Leidos provides prompt remote and on-site repair service and other support to resolve system problems quickly, with minimal impact on the client’s operations.

3. Preventive maintenance: Leidos performs quarterly (four times per year) preventive maintenance, including hardware service, software updates, performance tuning, and routine maintenance and cleaning.

4. Hardware replacement: Leidos replaces failed system hardware as required at our expense, with no additional cost for parts to the client.

5. Software updates: Leidos provides updates and error corrections for system software as required.

012 Fourth-year warranty and maintenance for VACIS M6500 – Part Number: M6500-2000-

M4-OC

QUANTITY: 1.00

KEY FEATURES:

1. 24/7 help desk: The client can contact Leidos at any time via telephone or email to ask questions or report system problems. Leidos responds to all inquiries within one hour.

2. Problem resolution: Leidos provides prompt remote and on-site repair service and other support to resolve system problems quickly, with minimal impact on the client’s operations.

3. Preventive maintenance: Leidos performs quarterly (four times per year) preventive maintenance, including hardware service, software updates, performance tuning, and routine maintenance and cleaning.

4. Hardware replacement: Leidos replaces failed system hardware as required at our expense, with no additional cost for parts to the client.

5. Software updates: Leidos provides updates and error corrections for system software as required.

013 Fifth-year warranty and maintenance for VACIS M6500 – Part Number: M6500-2000-

M5-OC

QUANTITY: 1.00

KEY FEATURES:

1. 24/7 help desk: The client can contact Leidos at any time via telephone or email to ask questions or report system problems. Leidos responds to all inquiries within one hour.

2. Problem resolution: Leidos provides prompt remote and on-site repair service and other support to resolve system problems quickly, with minimal impact on the client’s operations.

3. Preventive maintenance: Leidos performs quarterly (four times per year) preventive maintenance, including hardware service, software updates, performance tuning, and routine maintenance and cleaning.

4. Hardware replacement: Leidos replaces failed system hardware as required at our expense, with no additional cost for parts to the client.

5. Software updates: Leidos provides updates and error corrections for system software as required.

4. WARRANTY

The vendor’s offer should include at least a 1-year warranty for every item of equipment requested. It should cover any defect or deficiency that may occur during normal use. Shall provide technical support during warranty period to resolve questions related to operation of equipment. A written warranty should be provided.

5. PREPARATION FOR DELIVERY

The mobile scanner should be in new condition and must be in optimal operating conditions and quality.

6. MARKING AND SUBMISSION OF DOCUMENTS

The scanner and complementary components will be delivered to the following location:

Shipping Destination: Agua Caliente, Ocotepeque, Honduras

The Bill of Laden must describe each part with the make and model where applicable.

Consignee: U.S. Embassy – INL/Sara Carías/Ana Rubio

Puerto Cortés Cortés, Honduras

(504) 9462-8479/ (504) 9451-0972

Attention: US Embassy/Sara Carías/Ana Rubio Email: Cariassh@state.gov / rubioma@state.gov

Marking: Marking Instructions (for delivery only) will be provided upon award and shall minimally contain the following:

US Embassy INL/Sara Carías/Ana Rubio INL – Mobile scanner M6500 and complementary parts Delivery Order #: (provided upon award)

Contractor must provide/file all required shipping/export declaration documentation (including Dept. of Commerce Form 7525-V), including local handling fees prior to shipment. Even though this product will be donated to Government of Honduras, these forms should be submitted in advance declaring the value of goods/product entering country. All shipping docs, export declaration forms, mailto:Cariassh@state.gov mailto:rubioma@state.gov export licenses (Contractor provided) & other delivery information shall be submitted in advance of shipment, to the INL Point of Contact (above). The Contractor, in performance of this requirement, shall be licensed by (and in compliance with) U.S. Transportation & Safety requirements. Shipping shall minimally include disconnection of batteries from electrical system, securing loose gear to prevent shifting during shipment, & securing all equipment to prevent movement & damage during shipment. Contractor must remove flammable liquids IAW ocean/overland transportation regulations & requirements.

Delivery is FOB Destination – Agua Caliente, Ocotepeque, Honduras

7. DELIVERY SCHEDULE

Mobile scanner M6500 and its complementary parts shall be delivered to Honduras (described in Section 3.1 and 3.2) as soon as possible (ASAP) but not later than (NLT) 60 days from receipt of the award notification.

8. PLACE OF DELIVERY

The mobile scanner M6500 and complementary equipment shall be delivered to the following address:

SARA CARIAS / ANA RUBIO

US EMBASSY - INL

AGUA CALIENTE, OCOTEPEQUE

HONDURAS

(504) 9462-8479 / (504)9451-0972

Purchase Order No. ___________ (to be determined upon award)

All Boxes and AWB must be marked as “Diplomatic Cargo”

9. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Honduras in accordance with Section 7, Marking and Submission of Documents, of this contract. The Contractor’s must include and arrange all local, port handling and other fees associated with delivery to the destination.

9.1. EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which shall apply. Export Restrictions

Valid export licenses shall be issued by the U.S. Department of State, Directorate of Defense Trade Controls, in accordance with the International Traffic in Arms Regulation (ITAR), Title 22, Code of Federal Regulation 120-130; or by the U.S. Department of Commerce in accordance with the Export Administration Regulations (EAR), 15 CFR Parts 730-774.

10. INSPECTION AND ACCEPTANCE

Although FAT will be required, mobile scanner and its component, will be accepted until tested for five (5) consecutive days on site, in Agua Caliente, Ocotepeque, Honduras. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the equipment.

11. ACQUISITION METHOD

This contract will be issued TBD.

11.1 AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this SOW. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges, export requirements, insurance, etc. The price will not be subject to adjustment after award.

EVALUATION OF QUOTATIONS:

Only one quote will be requested as this is a sole source procurement.

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges.

2. DELIVERY DATE: Mobile scanner M6500 and complementary parts shall be delivered to the Agua Caliente, Ocotepeque, Honduras, 60 days after contract award.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features and include pictures. Also include description of warranty terms.

4. Data Universal Numbering System (DUNS) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM).

5. CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.gov/).

6. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable barriers to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

(Rest of Page Intentionally Left Blank) https://orca.bpn.gov/