SOW MOBILE LABORATORY CASEWORK.docx

STATEMENT OF WORK

VA MEDICAL CENTER TOGUS

TME PATHOLOGY RENOVATION – PHASE 1

MOBILE CASEWORK PROCUREMENT PACKAGE

VA Maine Healthcare System One VA Center Building 200 Augusta Maine, 04330

Statement of Work General Scope Statement

Procurement Delivery REQUIREMENT: ASAP

1.0 General Scope:

The Veterans Health Administration (VHA) has a requirement for laboratory casework for the renovation of the Pathology and Laboratory located at the VAMC Togus campus in Augusta ME. The casework must meet or exceed the VHA specifications for Lab Safety, promote environmental stewardship, and integrate with the laboratory design.

This requirement includes laboratory mobile casework and professional installation. The contractor shall provide all labor, materials, product, equipment, transportation, and supervision necessary to fulfill the requirement outlined herein.

2.0 Performance Requirement/Specifications:

The contractor shall provide and be responsible for the technical assistance, development and creation of final specifications and installation documents.

Casework delivery and installation must be included. Tentative delivery is scheduled for April 2026; any delay in construction may affect delivery schedules. No on-site storage will be provided.

All items must be unboxed, and all packaging material must be removed from site upon completion of installation by the vendor.

Duty hours will be 7AM-3:30PM, Monday-Friday. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor shall:

a. Coordinate and provide project management of all products and services. Manage, communicate with COR Space Planner Sharon Steele, verify design, order, ship, deliver and install new casework from the manufacturer until final acceptance by the Contracting Officer Representative (COR)/ VA Point of Contact.

b. Contractor is required to have on site staff supervisor with OSHA 10 certification.

c. Contractor is required to completely install all casework and associated components and accessories.

d. Project scheduling requirements to include planning, project management and installation of all products and components.

e. Provide maintenance manuals and warranty information for all products specified.

3.0 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance. Time and date of the meeting will be determined by VA Point of Contact.

4.0 SUBMISSION OF QUESTIONS

Questions: All questions submitted for this solicitation must be electronically sent to the Contracting Officer. Questions received after the established solicitation date and time may be addressed at the discretion of the Contracting Officer.

5.0 SUBMISSION OF QUOTATION

Quote Submission: The prime contractor(s) shall submit complete emailed electronic copy portable document format (pdf) or Microsoft Excel (xls) format of:

Volume 1: (technical)

a. Drawings, (floorplans, isometrics, shop drawings, typicals, etc.)

b. Complete manufacturer’s product specifications

c. Bill of Materials tagged per CLIN/ floorplan department and room etc.

d. Quantity of man hours for labor/installation

e. Project management plan

f. Product literature

g. Project staffing plan

h. Physical finish samples

i. Sustainability certification documents

j. Complete testing results / certificates

k. Mockup samples (if applicable)

l. Warranty

m. Self-certifying statement confirming ability to meet project deadlines

Volume 2: (pricing)

a. Price quote with separate line for labor/installation

b. Bill of Materials with subtotals and tagged per CLIN Submissions can be sent in multiple emails to avoid computer system email size limitation. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

6.0 EVALUATION CRITERIA

Task order will be evaluated on:

a. Bill of Materials with subtotals and tagged per CLIN

b. Cut sheets with product detail for each line item.

c. Labor/Services appropriate to the scope of work. (no pricing included)

d. Project staffing plan appropriate to scope of work

e. Project management plan appropriate to scope of work

f. Sustainability Certification

7.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, flaking, cracking, or loss or adhesion.

Casework shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

The basis of design (BOD)for this procurement is Mott Manufacturing Optima 2100 Bench Systems, single sided bench with 2” square rear uprights and 2” square legs, plus accessories. Basis of design refers to the design intent and criteria that bridge project requirements and technical specifications to ensure alignment with objectives. To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-

1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

8.0 SERVICES

Contract Tasks/Requirements

a. The contractor shall attend a minimum of three meetings (time and date to be determined by VA Point of Contact) to review final award with VA POC and End Users and to make necessary revisions.

b. The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. Auto-Cad drawings may not be accurate and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order.

c. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA POC.

d. The product must not be placed into production without clearance from the VA POC.

e. The contractor shall track manufacturing schedule and notify VA POC with updates of estimated completion date by email.

f. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA POC a remediation plan within 5 business days.

g. The contractor shall provide 30 days free storage.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

ATTACHMENT A

Category: Mobile Casework

GENERAL REQUIREMENTS FOR CASEWORK

All counter tops 1" thick epoxy

3 steel shelves per set up

Hanging cabinets per schedule

2 circuits per bench

2 Cat 6A per bench

Shelving to be painted steel

All exposed ends of casework to be finished

Drill in field holes for xg3-ø3" grommet as required at workstations

MOBILE CASEWORK and ACCESSORIES

Salient Characteristics: to include minimum of the following specifications:

Basis of Design is Mott Manufacturing Optima 2100 – Square Bench Systems

Single sided bench with 2” square rear uprights and 2” square legs

Self-supporting benches with either fixed or adjustable-height work surfaces

Pre-plumbed and pre-wired quick connect mechanical service fixtures are used in conjunction with overhead service carriers or ceiling panels

Shelving and work surfaces adjustable in 1″ increments

Selected Finishes per Basis of Design Casework Frame: Bright White Casework doors and drawers: Bright White Shelving: Bright White Shelving Hardware: Bright White Phenolic Countertop: Gray Racks Brackets: Off White Powder Coat Grommets: Gray

Required Items:

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