SOW - MOBILE DIAGNOSTICS revised.pdf

Mobile Diagnostic Services

STATEMENT OF WORK

Subject:

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas, intends to make a single award to a responsible entity for the provision of Mobile Diagnostic Services to the inmate population at the Federal Correctional Institution (FCI) Miami located at 15801 S.W. 137th Avenue, Miami, FL 33177. General information regarding the Federal Bureau of Prisons (BOP) facilities can be located at www.bop.gov.

Mobile Diagnostic Services to include but not limited to: CT scan, MRI, Sleep Disorder, Ultrasound/Echo, Nerve Conduction test, Mammograms, Holter Monitor, Nuclear testing, Thallium Stress test, Simple Stress test, Pet Scans, Bone and Joint Scans, Fluoroscopy test, Bone Densitometer, Pulmonary Function test, and Intravenous Pyelograms (IVP)/Urography test.

Providers shall render such services in compliance with applicable statutes regulations and rules of federal, state, and other governmental bodies having jurisdiction over the Facility, including but not limited to, AHCA and the Occupational Safety and Health Administration (OSHA); the reasonable policies, rules, and regulations of the Facility; the standards of The Joint Commission (JC); and currently accepted and approved methods and practices. The Contractor will also provide written results and interpretation of the executed procedure within 24 hours for STAT requests and within 4-5 days for routine requests.

Background:

The health care mission of the Federal Bureau of Prisons (BOP) is to provide essential medical and services to Federal offenders committed to the care and custody of the United- States Attorney General, by professional staff, consistent with acceptable community standards. To achieve this goal, the BOP has staffed its institutions with comprehensive health care teams, including professional and paraprofessional health services staff. To the fullest extent possible, these health care teams provide medical care and treatment within the institution’s Health Services Unit (HSU). When specific health services are not available within the institution, outside contracting agreements are established with health care providers to supplement the institution's in-house HSU staff.

Place of Performance:

On-site mobile services will be provided at FCI/FPC Miami, Florida located at 15801 S.W.

137th Avenue, Miami, FL 33177 in a clinic setting where exposure to infection and contagious disease is common. The area will be well lit, and temperature controlled. The position requires frequent and direct contact with inmates and emotionally disturbed patients. All equipment will be transported and supplied by the contractor. These services include but not limited to ultrasound studies (vascular, tissue, and organs), nerve conduction tests, 24- hour halter monitoring, a mobile truck for CT and MRI scans.

Off-site diagnostic services will be conducted at local accredited diagnostic facility. Services http://www.bop.gov/ include but not limited to nuclear testing, fluoroscopy, mammograms, densimeter, thallium stress test, bone and joint scans, urography/intravenous pyelograms (IVP), PET scans, fluoroscopy, pulmonary function test, etc.

Schedule:

The contractor will be available to FCI/FPC Miami medical staff for telephonic consultation on an as needed basis. The minimum will be two (2) days per month. Each day there will be no more than six (6) hours. Depending on the needs of the institution there may be months when more than 2 days will be needed. The Contract Officer Representative (COR) will notify the contractor in advance if any additional days will be required. The mobile imaging capabilities shall allow the operator to readily complete approximately 5 to 20 patients per day, based upon previously required services. The number and severity of the patients will determine the hours required per day. It is undeterminable at this point to estimate the number of patients that will be seen. Only services performed and properly invoiced are paid for by FCI/FPC Miami. In the event that the contractor cannot provide diagnostic services, the contractor will notify the COR twenty-four (24) hours in advance. The services, although not directly supervised, will be under administrative review by the designated

COR.

Clinical Staff:

Qualified clinical staff shall provide services. Upon prior written request by the Facility, Provider shall furnish the Facility with copies of professional licenses, CPR certification, and clinical competencies of clinical staff providing services at the Facility in pursuant to this contract. Provider's clinical staff will satisfactorily complete training in HIPPA, infection control, safety, and blood borne pathogens, and maintain compliance with provider's Exposure Control Plan. Provider shall maintain personnel files and Hepatitis B Vaccinations status documentation of all clinical staff. While on duty at the Facility, all Provider employees shall wear scrubs, white medical/laboratory coats, and identification badges.

Manager:

Provider shall make available a manager, on part-time basis, to perform administrative functions as are necessary and related to the provision of the services of the Facility. The responsibilities of the manager will include, but not limited to, the scheduling of treatment, overseeing the clinical personnel, and providing competency documentation for clinical staff scheduled at the Facility.

Facilities:

The Facility will furnish the Provider with space sufficient and suitable for the administration of services. The Facility will provide all the necessary utilities including electricity, heating/air conditioning, and water as well as a small storage area, capable of being locked, for dialysis machines, equipment, and supplies. While on duty at the Facility, The Provider staff shall be permitted to utilize the restroom, cafeteria facilities, and other public facilities, and service available to Facility employees.

Equipment and Supplies:

Provider shall provide all equipment necessary to render services pursuant to this contract. Provider shall maintain all its equipment, which may be used under this contract in working condition pursuant to the manufacturer's specifications and applicable industry standards (AAMI). Provider shall also perform periodic safety checks on such equipment.

Provider shall furnish all diagnostic specific supplies. The Facility will provide all non-diagnostic specific supplies as may be needed to perform the requested diagnostic evaluation and adequate space to perform the diagnostic evaluation.

Documentation of Services:

Provider shall document the diagnostic procedure for each patient in accordance with the instruction of the physician prescribing the treatment and consistent with the Facility's medical records policy. (All medical records generated in performance of this contractor will remain the property of FCI/FPC Miami).

Patient Management

The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives and comply with Bureau of Prisons Health Services Manual, FCC Florence institutional mandates, and the Health Service policies in the management of all patient encounters. Patients shall be accorded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Services provided under the sponsorship of the contractor shall be departments/services of the medical department. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered. The contractor shall not provide information to the AIC(s). If the situation arises, where AIC(s) are required to be provided information, the Contacting Officer Representative (COR) or HSA shall provide any information the AIC(s) are to receive. The contractor is required to maintain an open line of communication with the HSA.

Adults in Custody (AIC) Management

The provision of services under this proposed contract will require frequent and unsupervised contact with AICs. The contract employee shall not be responsible for the management of any AICs, other than to ensure AICs involved within the contract’s scope of work abide by all rules to ensure their safety and well‐being. The contractor is to constantly be aware of security and maintain a professional relationship with AICs at all times. Any violation of the institution’s rules and regulations is to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by AICs for proper action.

Institution Security

The contractor, as well as all employees of the contractor, agrees to adhere to all regulations prescribed by the institutions in regard to the safety, custody, and conduct of AICs. The Bureau of prisons requires all non‐staff to sign in and out of the institution for security reasons.

Contract employee(s) will sign the log, indicating the date of visit to the institution, time of arrival, and time of departure. The contract employee(s) may, at any time, be removed from the institution at the discretion of the CEO. Additionally, the contract employee(s) will each be required to wear an ID badge, provided by the government, at all times within the confines of the institution. The Contractor will maintain and furnish time and attendance reports as required by the HSA. At the time of arrival and before entry into the institution, contract employees may be required to submit their possessions for passage through an x‐ray screening machine and may be required to clear a walk-through metal detector. The contractor, as well as contract employee(s), must undergo a security clearance process prior to being permitted to enter the institution. It is the responsibility of the contractor to make sure that those staff submit the required information and complete the necessary actions in a timely manner so as to complete their investigations as expeditiously as possible. Additionally, it is the responsibility of the contractor to provide staff to fulfill this contract that are reasonably certain to be able to successfully complete the security scrutiny. This may involve a more intensive screening process on the part of the contractor.

Contract employees will be provided with a security and BOP procedures orientation session prior to performing any services under this contract. The date and time for this orientation will be coordinated by the COR. Refresher Training in security and BOP procedures may be required annually. Compensation to the contractor for time spent in this, and any other required security related training, will be at the contract rate, prorated hourly.

Miscellaneous Information:

The contractor is solely responsible for full compliance with all federal, state, and local laws, policies, rules, and regulations. In the event that two or more regulations conflict, the strictest form of the regulations shall apply. The contractor shall be responsible for the provision of all equipment labor, supervision, licenses, maintenance, materials, parts, permits, tools, etc. needed to carry out the requirement of this contract.