SOW MN MHSEM 1942RT Install_14MAR25.pdf

FEMA Office of National Continuity Programs FEMA National Radio System (FNARS)

Minnesota Homeland Security and

Emergency Management

HF Antenna Installation

Statement of Work (SOW)

March 14, 2025

PREPARED BY:

Federal Emergency Management Agency

Office of National Continuity Programs

Continuity Communications Division

Location:

3925 Pheasant Ridge Ave.

Blaine, MN 55449

Contracting Officers Representatives (COR): Aaron Gibson

Technical Monitor (TM): Aaron Gibson

References:

Attachment A: Link to 1942 antenna information.

Attachment B: Antenna location on roof.

Attachment C: Non-penetrating Dura-block assembly.

Attachment D: Worm gear clamp, universal standoff adaptor and snap-on hanger clamps.

Attachment E: Center sled, with existing system ground location and cable path.

Attachment F: Cable path and clerestory access point.

Attachment G: Existing cable tray and cable path.

Attachment H: Existing cable tray and cable path, and weather head.

Attachment I: Securing the hardline example.

Attachment J: Penetration point and cable path.

Attachment K: Room A218 conduit path from roof and bus bar.

Attachment L: Room A218 Entry, radio location.

Attachment M: Outside loading dock and equipment room inside.

Attachment N: 2nd floor ships ladder to the roof, roof access to 2nd floor.

Specific:

1. Install an US Antenna Products 1942 Antenna System.

a) Install FEMA-provided USAP 1942-RT, as per the manufacturer’s instructions

(attachment “A”). On the clerestory as depicted by the yellow square. (attachment “B”).

b) Contractor will ensure the area between the non-penetrating roof sled rubber mats and the roof membrane is clear of any loose stone, gravel, grit, or sand that may damage the roof membrane.

c) Contractor will provide concrete blocks to install 300 pounds of ballast on each of the 4 corner sleds; and 150 pounds of ballast on the center sled, as per manufacture’s specifications.

2. Provide and install new conduit & mounting blocks.

a) Contractor will provide and install the conduit horizontally along the roof, location depicted in attachment “B”, from the antenna center mast to the existing cable tray along the edge of the roof.

b) Conduit shall be 2” Schedule 40 PVC; the conduit run is approximately 40ft.

c) Provide and install, non-penetrating Dura-Block type assemblies (attachment “C”) at 4-foot intervals along the length of the conduit.

d) No new roof penetrations are to be made.

3. Install FEMA furnished hardline.

a) Install FEMA-provided LDF4-50A ½" Heliax hardline from the balun of the 1942 to the bus bar in room A218, approximately 130 feet.

b) The ½” hardline shall be physically secured to the antenna mast with Wireless Solutions universal standoff adaptors (wsusoa23), and snap-on hanger clamps. (all FEMA-provided, attachment “D”) on the antenna mast at intervals of no greater than 24" between clamps. A

16"drip loop shall be placed prior to the start of the horizontal run and secured to the center antenna mast with FEMA-provided standoff adaptor.

c) Install FEMA-provided “N” connector, L4TNM-PSA, on the hardline to the antenna balun, and properly weather seal.

d) Install and weather seal FEMA-provided CommScope 241088-1 Hardline Grounding Kit on the hard line at the antenna end, prior to the drip loop.

e) Install the FEMA-provided hardline (path shown in attachments “E” and “F”) through the conduit along the roof into the existing cable tray (attachments G and H) through the weather head as indicated on attachment “H”, ending at the bus bar in room #A218.

f) The hardline to be secured in the cable tray same as the existing cable with FEMA-provided snap-on hanger clamps for 1/2 in coax cable (attachment “I”) to the 2nd floor through the existing conduit to room A218. (Attachment “J and K”)

g) The weather head has existing “duct sealant” on the roof side (Attachment J) and second floor (Attachment K) and will need to be re-sealed back to the original state.

h) Ground the FEMA-provided PTRONFONF80S lighting protection to the bus bar

(attachment “K”) connecting the hard line with FEMA-supplied L4TNM-PSA “N” connectors.

i) Install LDF4-50 between the provided lightning protection device and the FNARS radio rack location in A218 (attachment “L”), approximately 20 feet, leaving sufficient slack to allow the rack to be moved 5 feet in any direction. Terminate each end with FEMA-provided L4TNM-PSA.

4. Grounding and Bonding

a) All grounding and bonding shall adhere to federal, state, and local electrical/building codes and regulations along with R56 grounding standards.

b) Install FEMA-provided #2 insulated copper ground wire from the center non-penetrating mount to the existing grounding system, see attachment D. Contractor will provide grounding hardware.

5. Testing and Documentation

a) The contractor shall perform a 2 to 30 MHz VSWR sweep along with DTF sweeps documenting the as-installed length of the cable run and the length to the antenna balun on the newly installed antenna/transmission line system.

b) Contractor will label the cables at lightning protection as “FEMA FNARS.”

c) Digitally photograph and electronically document antenna installation and submit documentation and photographs to the COR via email.

6. Trash & debris removal

a) Contractor will collect and remove all trash & debris generated during the installation process.

b) All materials removed from the facility shall be properly disposed of in accordance with all federal, state, and local regulations.

Deliverables:

1. Fully functional HF antenna installed per manufacturer's specifications.

2. Provide and install new conduit & mounting blocks.

3. Install FEMA-furnished hardline and connectors.

4. Complete grounding and bonding installed within all Federal, State, and local electrical/building codes and regulations along with meeting R56 standards.

5. Testing and documentation delivered as per statement of work.

6. Trash and debris removal as per statement of work.

Completion Criteria:

This project will be considered complete when the tasks identified in the SOW have been completed, tested, and the deliverables have been met along with the final documentation being delivered to and accepted by the COR.

Period of Performance (POP):

All work shall be completed by the contractor within 30 calendar days from the award date of the resulting task order.

General Requirements:

1. The contractor shall provide all labor, personnel, equipment, tools, materials, and supplies necessary for completion of this task and provide a detailed description of how they propose to meet the requirements described in this SOW.

2. The Contractor shall be responsible for providing their own safety gear and abiding by local/state/federal safety regulations.

3. The contractor shall schedule a start date for the project within 5 calendar days of receipt of the award for this project. The contractor shall coordinate with the COR and/or the

Technical Monitor (TM) in advance of commencing any work and for access inside of the building. This location requires a badged escort for movement in and out of the building.

4. Contractor shall supply all required hardware to install the antenna in the designated location per manufacturer specifications.

5. No deviation or substitution of materials specified shall be done without prior approval of the COR or Contracting Officer (CO).

6. The COR will work with the contractor to determine if any inspections and/or permits are needed.

7. Contractor will ensure that all site access requests are provided to the COR NLT 72 hours from the start of the project.

8. The Contractor shall establish that FEMA ONCP is the owner of record of all materials procured for this project, such that FEMA ONCP may exercise all warranty and technical support rights following final acceptance.

9. All data, software, equipment, analysis results, and reports/briefings generated are the property of the United States Government and may not be released to third parties without the express written consent of the Contracting Officer Representative

(COR)/Contracting Officer (CO).

10. Environmental Issues: The contractor will coordinate with the COR before any work is started and/or equipment is set up on the site. Any known environmental issues will be disclosed to the Contractor prior to the start of the project. Any environmental issues identified by the contractor will be reported to the onsite technical monitor or the COR.

11. Telephone: Telephone service should not be expected to be available onsite for the

Contractor’s use. Contractors may use cellular phone devices onsite. Depending on the cell phone service, reception may or may not be present.

12. Restroom Facilities: There are normally no publicly accessible restroom facilities at most sites. The Contractor must provide their own restroom facilities.

13. Utilities: If the Contractor requires a generator(s), then the Contractor must provide one.

14. Contractor employees working onsite shall wear an identification badge that at minimum displays the contractor’s name, the employee’s photo, and the employee’s name. All

Contractor employees shall identify themselves as contractors when their status is not readily apparent and always display all identification and visitor badges in plain view above the waist.

15. The federal government owns the hardware and associated systems. The contractor shall use only such equipment in support of requirements outlined in this SOW.

16. In accordance with this SOW, the Government shall exercise its right to review deliverables prior to formal delivery and acceptance.

17. The Contractor shall coordinate services, deliverables, and delivery schedules with the

COR or his/her designee, with the understanding that all work shall be within the scope of this SOW. The contractor shall submit all deliverables to the COR for inspection and acceptance.

18. All cyber identity and cyber attribute data—including data at rest, data in transit, generated data, and metadata—will always remain the property of the United States government. None of this data will be shared or distributed, other than within the operating parameters of the program, without prior written permission from FEMA. At the conclusion of the contract, the contractor shall return all government-owned data to

FEMA on an appropriate storage medium and will definitively purge all Contractor-owned equipment of Government-owned data.

19. Normal business hours shall be Monday through Friday, from 8:00 a.m. to 4:30 p.m. No onsite work shall be performed outside these hours or on holidays unless prior approval is obtained from the CO or the COR. The contractor shall coordinate with the COR to arrange access to the work site. The Contractor will be required to report to the appropriate facility and submit to (if required) vehicle searches before access will be granted. The contractor will be prepared to provide their employees’ personal information

(full name, social security number, date of birth, place of birth, driver’s license number, and home address) to the COR 72 hours prior to beginning work so that information can be vetted with security. For emergency work, information will be provided as soon as it is practical, but contractors will not be able to access sites until vetting procedures are complete. The contractors will be escorted by a properly cleared/badged government employee. The contractor shall make the effort to cause a minimum damage to parking lots, other paved areas, items that need to be moved during the course of the project, and other areas not included in this SOW. Damage caused by the Contractor will be repaired at the Contractor’s expense.

20. All trash & debris generated during the installation, including shipping containers, packing material, and removed feedline/conduit, shall be collected, contained throughout the process, and removed from the facility at the end of the install.

21. Contractor Required Insurance to Work on a Government Installation: The contractor shall, at its own expense, provide and maintain during the entire performance period of this contract at least the kinds and minimum amounts of insurance required in the paragraph below.

1). Five days after contract award, the contractor shall certify to the CO in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the

Government's interest shall not be effective (l) for such period (cont.) as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the contractor gives written notice to the CO, whichever period is longer.

2). The Contractor shall insert the substance of this clause, including this paragraph 3)., in subcontracts under this contract that require work on a

Government installation and shall require subcontractors to provide and maintain a copy of all subcontractors' proofs of required insurance and shall make copies available to the Contracting Officer upon request.

3).

The following coverage is the minimum insurance required for work under this contract:

(a) Workers' compensation and employer's liability. Contractors are required to comply with applicable federal and state workers' compensation and occupational disease statutes. If occupational disease is not compensable under those statutes, it shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least

$100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability.

The CO requires bodily injury liability insurance coverage written on the comprehensive form of the policy of at least $500,000 per occurrence.

Attachment A: Link to antenna information. (CTRL left click)

Models 1942-RT, 1942-TA, 1942-GM - US Antenna Products - US Antenna Products https://www.usantennaproducts.com/antennas/models-1943-rt-1942-ta-1942-gm/

Attachment B: Antenna location on roof.

Attachment C: Non-penetrating Dura-block assembly.

Attachment D: Worm gear clamp, universal standoff adaptor and snap-on hanger clamps.

Attachment E: Center sled, with existing ground location and cable path

Attachment F: Cable path and clerestory access point.

Attachment G: Existing cable tray and cable path.

Attachment H: Existing cable tray, cable path, and weather head.

Attachment I: Securing the hardline example.

Attachment J: Penetration point and cable path.

Attachment K: Room A218 conduit path from roof and bus bar.

Attachment L: Room A218 Entry, and radio location.

Attachment M: Outside loading dock and equipment room inside.

Attachment N: 2nd floor ships ladder to the roof, Roof access to 2nd floor.