SoW MHMV 100217 Hydrants-Build_Final r.1.pdf

CONSTRUCTION STATEMENT OF WORK

FOR

AIRFIELD RAMP FIRE HYDRANT RELOCATION

MHMV 100217

15 APRIL 2024

KIRTLAND AIR FORCE BASE, NEW MEXICO

TABLE OF CONTENTS

1. GENERAL PROJECT INFORMATION AND REQUIREMENTS

2. SCOPE REQUIREMENTS

3. BUILD REQUIREMENTS

4. FACILITY ENTRY AND ESCORT REQUIREMENTS

5. SUBMITTAL AND DELIVERABLES

6. GENERAL CONSTRUCTION INFORMATION

Airfield Ramp Fire Hydrant Relocation

1. General Project Information and Requirements:

1.0. Purpose and objective this Statement of Work (SoW) is a construction statement of work which identifies the construction services required for the construction of a complete project. The contractor (CTR) shall provide shop drawings to government for review prior to stamping by a licensed professional engineer (PE). Drawings are provided that describe the apron ramp and the construction scope, but it is the CTR’s responsibility to furnish and install a complete project. The CTR shall provide the necessary staff and skills to successfully complete the project.

1.1. Existing Build and Site Conditions:

1.1.1. Apron Delta Ramp is in a restricted area. The Apron Delta Ramp has existing asphalt with restricted airfield striping. The hydrants fire suppression system was installed in the early 1980’s. There are some operations conducted on the Apron Delta Ramp and coordination is required with adjacent units.

1.2. Attachments and Reference Documents: The following documents and attachments are applicable to this SoW to the extent specified herein. These documents are provided with this SoW to assist the CTR in completing the SoW requirements. It is the CTR’s responsibility to field verify the accuracy of any information that has been provided by the government.

1.2.1. Attachment A – Apron D Conceptual Scope

1.2.2. Attachment B – Apron D Site and Laydown Yard

1.2.3. Attachment C – Asphalt Shoulder Detail

1.2.4. Attachment D – Fire Hydrant Specifications

1.2.5. Attachment E – Hydrant Water Pressure Test

1.2.6. Attachment F – Utilities Locations 2-HD

1.2.7. Attachment G - Barricade Freezone Plan

1.2.8. Attachment H - DEMO Typical Hydrant

1.2.9. Attachment I – Apron D Conceptual New Hydrant Locations

1.3. Compliance with Codes, References, and Standards (Most Current or Kirtland Approved Edition at the time of Notice to Proceed (NTP)):

1.3.1. All work shall be in strict compliance with all applicable codes as adopted and modified by the State of New Mexico, Department of Defense, current NFPA, NEC, IMC, IPC, applicable UFC’s, AFI’s, and all local city/state codes and ordinances. Governing code is the current IBC. CTR shall follow the most current edition at the time of NTP and must comply to all codes, references, and standards. They included the following, but are not limited to:

1.3.2. All applicable Unified Facilities Criteria (UFC) and applicable Unified Facility Guide Specifications (UFGS). List of UFCs, codes and standard (most current or currently accepted edition at the time of NTP).

1.3.3. AFI 13-213 Airfield Driving Program.

1.3.4. AFI 13-204 Airfield Management and Operations.

1.3.5. AFI 31-101 Physical Security.

1.3.6. UFC 3-260-04 Airfield and Heliport Marking 16 May 2018.

1.3.7. UFC 3-230-16 FA Pipe Selection, Bedding and Backfill.

1.3.8. UFC 3-570-01 Cathodic Protection, with Change 1.

1.3.9. UFC 3-201-0 I Civil Engineering Fire Lane Emergency Vehicle access.

2.3.10.5UFC 3-270-01 O&M Manual: Asphalt and Concrete Pavement Maintenance.

1.3.10. UFC 3-600-01 Fire Protection Engineering for Facilities with Change 6.

1.3.11. UFC 3-601-02 Fire Protection Systems Inspection, Testing, and Maintenance.

1.3.12. UFC 3-420-01 Plumbing Systems Repair.

1.3.13. UFC 3-230-01 Water Storage and Distribution with Change 3.

1.3.14. UFC 3-270-01, O&M Manual: Asphalt and Concrete Pavement Maintenance and Repair, with Change 1.

1.3.15. International Building Code (IBC) 2021.

1.3.16. IMC-2021 International Mechanical Code.

1.3.17. NFPA 101 Life Safety Code.

1.3.18. FC 4-420-07F Weapons-Capable Maintenance and Storage Facilities.

1.3.19. Air Force Instruction 13-213, Airfield Driving, and Air Force Global Strike Command Supplement 13-213, Airfield Driving.

1.3.20. Air Force Manual (AFMAN) 32-1084 Facility Requirements Standards.

1.3.21. American Water Works Association (AWWA) Standards.

1.3.22. City of Albuquerque Standard Specifications for Public Works Construction-2019 Update Summary Albuquerque Bernalillo County Water Utility Authority Revisions, Deletions, and Additions -Summary.

1.3.23. Federal Aviation Administration (FAA):

1.3.23.1. FAA Water Supply Systems for 150/5220-4B AAS-100 Aircraft Fire and Rescue Protection.

1.3.23.2. FAA AC 150/5370-20: Operational Safety on Airports During Construction.

1.3.23.3. FAA AC 150/5210-24: Airport Foreign Object Debris (FOD) Management.

1.3.23.4. FAA AC 150/5370-10D: Standard for Specifying Construction of Airports, Item P-401- Plant Mix Bituminous Pavements.

1.3.23.5. FAA Airport Pavement Design & Construction, Associated with Advisory Circulars 150/5320-6, 150/5335-5, 150/5370-10, 150/5380-6, and 150/5380-7.

1.3.23.6. FAA Southern Regional Airports Division, A Quick Reference to Airfield Standards.

1.3.24. Kirtland AFB Installation Facility Standards (IFS) 11 DEC 2020.

1.3.25. National Fire Protection Association (NFPA).

1.3.25.1. NFPA 291 Recommended Practice for Fire Flow Testing and Marking of Hydrants.

1.3.25.2. NFPA 402 Guide for Aircraft Rescue and Fire-Fighting Operations.

1.3.25.3. NFPA 24, Standard for the Installation of Private Fire Service Mains and their appurtenances.

1.3.26. EM 385-1-1 Safety and Health Requirements.

1.3.27. UFGS 26 42 13 Galvanic (Sacrificial) Anode Cathodic Protection.

1.3.28. UFGS 03 30 00 Cast-in-place Concrete.

1.3.29. UFGS 31 20 00 Earthwork.

1.3.30. UFGS 32 12 15 Asphalt Paving for Airfields.

1.3.31. UFGS 32 17 23 Pavement Markings.

1.3.32. UFGS 02 32 00 subsurface Drilling, Sampling, and Testing.

1.3.33. UFG 33 11 00 Water Utility Distribution Piping.

1.3.34. UFGS 22 00 00 Plumbing.

2. Scope Requirements: The following requirements apply to the CTR and its team throughout the construction of the project.

2.0. Introduction and Scope

2.0.1. The SoW for this project is to cap a total of three fire hydrants out of compliance and causing space disturbance to aircraft unloading near the Delta parking ramp. After capping, install two new fire hydrants and two new isolation valves to be installed perpendicular, north of the existing water main line. The north location has been selected to comply with current code and setbacks referenced in the site plan titled Attachment A – Conceptual Scope, showing the available construction area and setbacks. The CTR shall furnish all services, materials, supplies, equipment, investigation, inspections and testing, shop drawings with reference to specifications identified in this document and any others that CTR deems necessary to complete the work, and supervision as required in connection with this SoW for the decommissioning of the existing hydrants and the construction of the new fire hydrants with isolation valves, water line branches and water main line connections. The CTR shall demo and properly dispose of all removed materials on Kirtland AFB landfill. All work shall be in strict compliance with all applicable codes as adopted and modified by the State of New Mexico and all local building codes and ordinances.

2.0.2. The government has not sampled Apron D for asbestos containing materials (ACM) because the structure was constructed after 1990. At present, the government is unaware of any additional hazardous material conditions for this project. However, in the event asbestos, lead, or Polychlorinated Biphenyls (PCB) is suspected, the CTR is to immediately notify the contracting officer (CO). A formal, funded modification will definitize the necessary contract action. A suspension of work may or may not be issued. If sampling and testing are added to this contract, the CTR will be responsible for sampling and testing of suspected materials.

2.0.3. Air Force “Secure Facility” Restrictions – Apron Delta is within a restricted area. With no exceptions, all construction personnel shall schedule visits with the Flight Line Constable and the Kirtland AFB Airfield Operations office to be escorted to the work areas. (Prior to award and NTP). Following NTP, the CTR team shall construct a low-profile barricade to cordon off the limits of construction within which the CTR may conduct construction activities. The location and construction of this temporary barricade will be coordinated with the Contracting Division (PKC) CO, and CE Project Manager (PM). The PM shall review the submittal with Kirtland AFB Security Forces and the Airfield Manager (AM), and report back to the CO for approval.

2.0.4. Phasing the Work – The CTR team shall schedule appropriate construction phasing. The CTR shall coordinate and communicate daily schedules and shall update each week a three-week look ahead day schedule with the PM and CO.

The PM shall be responsible to notify the Flight Line Constable and the Kirtland AFB Airfield Operations office who shall notify other building users of the upcoming scheduled events. Any outage forms of electrical, water, sewer, or gas shall be comprehensively scheduled and coordinated with the PM and CO.

Project phasing plan shall be coordinated with and approved by the Flight Line Constable and the Kirtland AFB Airfield Operations office, CO, and PM prior to commencement of work.

2.0.5. Field Verification – Descriptions of the project scope, provided in this SoW, are solely for the purpose of revealing the general nature of the work involved. The

CTR’s team is responsible for providing any / all field investigation needed to confirm existing conditions and ensure the design has accounted for current field conditions.

2.0.6. Produce Complete Project – The CTR shall provide all labor, materials, and equipment as required to produce a complete project.

2.0.7. Always protect temporary openings from weather – If inclement weather is imminent at any time during work, the CTR shall take precautions to safeguard the temporary openings in the apron (including equipment, finish materials, and subgrade) from damage. The CTR shall monitor weather conditions and make the apron temporarily weather tight prior to the onset of precipitation and at the end of each workday.

2.0.8. Warranty:

2.0.8.1. CTR shall furnish an overall warranty for one-year upon beneficial occupancy date (BOD) by the government. Each sub-contractor shall also provide a specific individual warranty for one-year upon BOD. The CTR shall coordinate with the any/all manufacturers’ extended warranties for special components / systems. Extended warranties shall identify exactly what component / system is being warrantied and the duration of the warranty.

2.0.9. Shop Drawing Requirement:

2.0.9.1. CTR shall provide 100% shop drawings for government approval prior to Fire Protection (FP)/PE stamping.

2.0.9.2. Shop drawings shall include requirements for trench and removal of existing asphalt and shall comply and or adhere to all references in UFC 3- 270-01, O&M Manual: Asphalt and Concrete Pavement Maintenance and Repair, with Change 1.

2.0.9.3. Shop drawing shall include demolition of existing concrete splash pads at all three locations and replace with new concrete and shall comply and or adhere to all references in UFC airfield standards.

2.0.9.3.1. Shop drawings shall include new concrete splash pads around hydrants and components, following the concrete strength and minimum design sizing capable of supporting the imposed loads compliance to NFPA 24.

2.0.9.3.2. Calculate the level of cathodic protection required for all metal components for corrosion control.

2.0.10. Demolition:

2.0.10.1. Civil/Geotechnical:

2.0.10.1.1. CTR team shall pothole or daylight to identify depth of existing main water line.

2.0.10.2. Site Demolition:

2.0.10.2.1. Demo +/-4ft wide trench for new branch line(s), new valve assemblies, and new hydrant assemblies with accessible space to perform all necessary work.

2.0.10.2.2. CTR shall trench and remove existing asphalt.

2.0.10.2.3. Cap three existing fire hydrants below grade finish at flange connection. Reference Attachment H-DEMO and Hydrant.

2.0.10.2.4. Demo existing concrete splash pads at all three locations and replace with new concrete. Reference attachment A for existing hydrant locations.

2.0.11. New Construction (Minor Construction):

2.0.11.1. Civil/Geotechnical:

2.0.11.1.1. CTR shall touch up existing airfield striping or markings from disturbed new work areas and work pathways in reference IAW UFC 3-260-04 Airfield and Heliport Markings.

2.0.11.1.2. All existing utilities in or around the work area shall be identified, located, and protected from damage during the work by CTR.

2.0.11.2. Mechanical Requirements:

2.0.11.2.1. New two install new gate valve assembly locations shall be within 20ft of the new hydrant locations. The listed control valve shall be installed in each hydrant connection. The listed valve shall be a non-indicating valve, such as an underground gate valve in a roadway box.

2.0.11.2.2. All piping used in private fire service mains shall be rated for the maximum system working pressure to which the piping is exposed to but shall not be rated at less than 150 psi (10.3 bars).

2.0.11.2.3. Freeze Protection: The top of the pipes shall be buried not less than 12in below the frost line for the locality. Frost line for Kirtland AFB is 18in. The depth of piping shall be measured from the top of the piping to the final grade.

2.0.11.2.4. Install approved engineered backfill material and compacted in 4” lifts. Puddles under and around pipes to prevent settlement or lateral movement. Engineered backfilling material shall contain no ashes, cinders, refuse, organic matter, or other corrosive materials, reference IAW UFC 3-230-16 FA Pipe Selection, Bedding and Backfill and NFPA 24.

2.0.11.2.5. Water line alignment depth is to be aligned to the existing lines considering the frost line depth of 18in.

2.0.11.2.6. Install mechanical/restrained-joint fittings for the new eight 8" water branch piping and rate per above listed standards.

(Megalug type or KAFB approved equal).

2.0.11.2.7. IFC requires a minimum water flow of 1500 GPM at 20 PSI, (2021 APP C. Section 101).

2.0.11.2.8. Install upper and lower hydrant barrels and adjust to the final grade and location.

2.0.11.2.9. Install thrust block support and use on all-encompassing hydrant piping and components.

2.0.11.2.10. CTR shall number each new hydrant in accordance with Kirtland AFB standards.

2.0.11.2.11. Install new concrete splash pads around new hydrants and components, following the concrete strength of 3500 psi and minimum sizing capable of supporting the imposed load, reference IAW NFPA 24.

2.0.11.2.12. Valve box base and lids around the two new water gate isolation valves shall be cast iron metal, reference IAW

NFPA 24.

2.0.11.2.13. Install cathodic protection around two new hydrants and two new water isolation gate valves on all metal components using sacrificial anodes up to finish grade, reference IAW UFC 3-570-01 Cathodic Protection, with Change 1.

2.0.11.2.14. Weld the direct-connected sacrificial anode to the fire hydrant structure using the thermal brazing method.

2.0.11.2.15. Prior to backfill, ensure the cathodic protection has protected the fire hydrant lateral lines, barrel, and gate valve components up to finish grade.

2.0.11.2.16. Prior to backfill, the water lines will be supported with precast dry thrust blocking to prevent pressure load movement from the transferring water loads from the water main line to the fire hydrant branch lines to allow for immediate use. CTR to use precast concrete thrust blocks, reference IAW NFPA 24.

2.0.11.2.17. Install the two new north 8" C900 PVC or approved equivalent equal, water branch lines with mechanical/ restrained-joint connections to the existing 8" PVC water main line.

2.0.11.2.18. Disinfect the water line system by trained specialist in the presence of an engineer before operating the pipeline with hypo-chlorination (disinfecting) and testing requirements, reference IAW NFPA 24.

2.0.11.2.19. CTR shall perform pressure testing of the two new fire hydrants and all finished scope pertaining to the new work and any other water lines and appurtenances, reference IAW

NFPA 24.

2.0.11.2.20. Perform hot tap 8” x 8” x 8” flanged tee for installation of piping for each new fire hydrant.

2.0.11.2.21. Install new valve box, valve, and concrete support connected to tee.

2.0.11.2.22. Route new 8” PVC piping for installation of new fire hydrant.

2.0.11.2.23. Install two new fire hydrants at location shown on attachment A.

3. Build Requirements: The following requirements apply to the CTR and its team throughout the project and turnover of the project.

3.0. All work that alters real property is managed and coordinated through Kirtland AFB Civil Engineer.

3.1. CTR and sub-contractors shall attend the airfield management driving training and acknowledge the policies and procedures of airfield driving requirements. In compliance to AFI 13-213 Airfield Driving Program and AFI 13-204 Airfield Management and Operations. Training will be conduct at building 333.

3.2. This work will be conducted in a restricted zone, apron zone, and adjacent to other operational ramps. The restricted zones will require a freezone and a construction waiver. The government will submit the waiver through the proper levels for Kirtland AFB approval.

3.3. The Entry Control Point, (ECP) will require the CTR to provide a gate guard at the designated ECP.

3.4. CTR shall prepare and submit shop drawings, submittals, RFI’s, and deliverables on an AF3000 to the CO, for approval in-writing by CE and the CO. Any resubmittals shall be resubmitted on an AF3000 to the CO, for approval in-writing by CE and the CO within five calendar days.

3.4.1. All RFI’s approved shall be included and reflected in the as-builts.

3.4.2. Pre-construction submittals will be approved before any construction may begin. The required pre-construction submittals ae listed in the Construction AF 66.

3.5. The CTR shall provide overall protection of the site, remaining components, and existing equipment from damage during construction. Any damages done by the CTR to the site, remaining components, and existing equipment shall be the CTR’s responsibility to fix and repair or replace at owner’s discretion.

3.6. The CTR shall provide sweeper equipment and maintain control of foreign object debris (FOD). Daily sweep after the workday is completed, IAW AFI 13-204 Airfield Management and Operations.

3.7. On-Site Field Verification: The CTR shall verify in the field any site survey information or other information that may have been provided by the government.

The CTR shall coordinate all site visits, in advance with the CO, CE, and user.

3.8. Verify information needed: CTR shall be responsible for obtaining additional information and any other information needed for a complete project. This shall include creation of as-builts, site measurements, surveys, tests, and other material necessary to obtain accurate quantities and size of materials.

3.9. Refer to Section 5 (Table 5) for Criteria Requirement and Actual Deliverables.

3.10. Produce Complete Project: The CTR shall furnish all parts, material, equipment, labor, and supervision as required to install and produce a complete project.

3.11. The CTR shall provide all labor, materials, equipment, and method and means that are going to be used as required for a complete construction project.

3.12. The CTR shall identify and comply with all applicable federal, state, and local laws;

statutes; Executive Orders; Department of Defense/Air Force manuals, handbooks, regulations, guidance, and policies. The CTR shall comply with the National Institute of Building Sciences’ Whole Building Design Guide (WBDG), Construction Criteria Base (CCB), Unified Facility Criteria (UFC), and all related libraries. The primary criteria are the Air Force Criteria from the documents library. The Unified Facilities Guide Specification (UFGS) is the mandatory starting point for all specifications and shall not be deleted, materially modified, or made less stringent without government approval. It is the CTR’s responsibility to identify and comply with all applicable requirements.

4. Facility Entry and Escort Requirements:

4.0. Facility Entry Requirements:

4.0.1. Due to the location of Apron Delta Ramp inside the airfield fence, it is considered a restricted area, the CTR team shall understand and provide the following:

4.0.2. The CTR shall be responsible for obtaining access to the project site and shall establish, submit, coordinate, and set up an Airfield Waiver, Free Zone Waiver, Entry Authorization List (EAL) Photography Authorization List (PAL), and Federal Aviation Administration (FAA) permits prior to commencing work on the project site. The CTR team shall account for the lead-time approvals listed below in the project schedule. The CTR team shall coordinate this through the

PM, BCE, and user. Airfield Planning Waivers Playbook for additional details in the acquisition package.

4.0.3. Lead- time for airfield construction waiver (if required): 2-3 months.

4.0.4. Lead-time for free zone waiver: two to three months; to be prepared by government prior to NTP.

4.0.5. Lead- time to establish an EAL: one month; to be prepared by government at

NTP.

4.0.6. Lead-time for FAA permit (if required): two to six months to be prepared by CTR team.

4.0.7. The CTR shall provide an independent third-party security company to provide guard personnel for ECP and EAL monitoring to access the site. The guard shall always be on-site when the CTR team is in free zone/flight line and in Arpon Delta Ramp. The guard shall not engage in any law-enforcement activity nor be authorized to detain anyone. Once the airfield waiver, free zone waiver, EAL, and the security guard are in place, work inside the airfield will not require escorts. Access is limited to U.S. citizens.

4.1. Entry Authorization List Requirement:

4.1.1. CTR shall have an EAL in place before coordinating entry.

4.1.2. To obtain access for site verification for subsequent work, the CTR shall submit a memorandum to the CE security office for personnel to be allowed on to the EAL. The memorandum shall include the project number and name, name of CTR, areas needing access to and include the EAL for personnel, vehicle, and equipment request information form filled out. Personnel full name shall exactly match as it appears on identification documentation. The request to get on to the EAL shall be submitted and in place before scheduling site visits and work. The CTR shall use the Attachment(s) & Reference documents (section 1.2), Entry Authorization List for Personnel, Vehicle, and Equipment request information form to get on to the EAL to access the site.

4.1.3. Once the EAL request information form has been submitted, the lead time to get the EAL approved is approximately four weeks.

5. Submittals and Deliverables

5.0. Period of Performance

5.0.1. The start of construction shall be approved by the CO in writing as a NTP.

Calendar days provided in the table below are timeframes to accomplish shop drawings, submittals, final inspection, and final acceptance which should be considered when developing the overall schedule. CTR shall provide shop drawings, submittals, and all deliverables to the government for review and comments. Review of construction reports and meetings shall be coordinated with the CO, CE, user, and others as required.

5.0.2. The CTR shall provide; an overall schedule to meet the period of performance date/completion date; and a three-week look ahead with the existing week to show how work is to progress from start to completion. The days provided in the table below are timeframes in calendar days to accomplish plans review, submittal reviews, final inspection, and acceptance which should be considered when developing the overall schedule.

5.0.3. An acceptable Period of Performance (PoP) for this project shall be within (207) calendar days of contract award. CTR shall propose overall project schedule and total number of days to complete project for government review. The following Table 5 shows the timeframe of each government response requirement.

Table 5

Criteria Requirements and Actual Deliverables Calendar Days Contract Award (NTP) 10 days Free zone/Temporary Construction Waiver 60 days CTR Prepare pre-construction submittals to included hop drawing submittals 21 days

Government Review Shop Drawings / Submittals 7 days Materials Lead Time 14 days Set Up Staging Area/ Mobilize 7 days Construction 60 days Close out documents to include warranty letter and as-built documents 14 days

Pre-final Inspection and Punch List 7 days Final Inspection and Acceptance 7 days Total days 207 days

6. General Construction Information:

6.0. Facility/User Coordination

6.0.1. Project Coordination: All work shall be coordinated with the CO in conjunction with the Kirtland AFB CE; construction shall not commence without prior coordination.

6.0.2. Operation Security (OPSEC) Training:

6.0.2.1. The CTR’s management shall ensure that all employees, to include any sub-contractor employees, performing work on this effort receive an Operations Security (OPSEC) Awareness Briefing/Training prior to starting work and the briefing/training must be accomplished prior to entering the work site on day one of the work effort. The government (i.e., Contracting Officer, Unit Security Assistant, Unit OPSEC Coordinator, or

377 Air Base Wing OPSEC/Signature Manager (377 ABW/SMO)), can provide a tailored lesson plan for use by the CTR’s management to ensure training requirements are met. It is critical that CTR’s employees fully understand the importance of not discussing work details associated with this work effort, such as: actions or activities observed, the statement of work, as-built, or other drawings, etc., in public or outside of the worksite.

The CTR’s management will track all training by employee name and date the training was provided using a spreadsheet or similar document, such as a sign-in roster, and provide a copy to the assigned CO.

6.0.3. Minimize interference with regular Kirtland AFB activities: The CTR shall plan construction activities to minimize interference with the normal activities of Kirtland AFB occupants in the remaining areas of the facility and the neighboring facilities, surrounding streets, and parking areas.

6.0.4. When performing the work, the CTR shall not have use of the facilities restrooms. CTR shall provide temporary bolted down restrooms, portable(s) on trailers to be towed onto and off the apron daily, as necessary to support the number of personnel onsite for the duration of construction activities.

6.0.5. Owner Occupancy: The project shall be scheduled and executed to minimize conflict and to facilitate user's operations. Changes to the approved schedule shall be vetted through the CO to support minimal operation impact.

6.0.6. Be flexible when coordinating work near active missions, outages, and construction activities that may interrupt or interfere with the user’s mission.

The CTR shall be flexible on a week-to-week basis to accommodate last minute user missions. In the event of a short notice user mission, the government shall make every effort to provide 24-hour notice to the CTR regarding the availability of the worksite.

6.1. Staging, Storage, and Parking:

6.1.1. The government will designate in the Attachment B – Apron D Site and Laydown Yard, in section 1.2, construction staging and storage area. The exact location will be discussed and determined in the pre-construction meeting. The location shall not impede access for emergency response vehicles and personnel.

6.1.2. Staging area shall be the dirt lot inside of the restricted airfield, Bolling Ave Gate, north of the Presidential Gate, as shown on attachment B in section 1.2.

6.1.3. Parking shall be in designated parking spaces and in designated parking areas outside of the airfield /restricted area perimeter.

6.2. Availability of Site:

6.2.1. Workdays are normally defined as 8-hour duty days of Monday through Friday, excluding federal holidays and family days. Normal hours of operation are 7:00 AM to 4:00 PM. Major outages to the facility or mission shall be kept to a minimum, confined to the weekends, and scheduled 30 days in advance. Due to this facility being secured, there will be delays to in-process and out-process.

6.2.2. Family Days: There will be limited government staffing on family days. If the CTR’s schedule overlaps any of these holidays the government will accommodate work, if possible.

6.2.3. Work after business hours, on weekends, or federal holidays will be allowed if requested 14 days in advance to the CO in writing for approval and not interfere with base or user’s missions. After business hours, federal holidays, and weekend work requests are dependent on the user’s escort ability to support the request.

6.2.4. Due to sensitive location of the site, the CTR may encounter delays to accommodate the Air Force’s mission and exercise activity. If such delays occur, it is the responsibility of the CTR to document such delays and notify the CO within 14 calendar days.

6.3. Schedule and Planning Requirements of the CTR:

6.3.1. Provide, with each progress payment, a CPM schedule for tracking work progress for the entire project from NTP to closeout documents. The CPM shall detail the project schedule and status using Gantt charts, which shall depict percent complete for each task. The CTR shall prepare and submit an AF Form 3064 and AF Form 3065 for approval.

6.3.2. Submit three-week look ahead schedule to show how work is to progress from start to completion, if warranted, also submit a drawing to visually depict areas of work during the same period. Three-week look ahead schedule shall be submitted every two weeks unless major changes happen between the two weeks that can affect coordination with Kirtland AFB. See Spec. Section 01 32

16.00 20 for details.

6.4. Meeting and Conference Requirements:

6.4.1. Meeting/Teleconference Support – CTR shall conduct meetings necessary to support construction coordination. Lead and support weekly meetings and/or teleconferences throughout the construction phase of the contract. Weekly meetings are subject to change throughout the life of the project by approval of the CO. Prepare and maintain the weekly meeting agenda report which shall include the record of new and old discussion of technical issues, percent complete actual versus planned, three-week look ahead schedule, and tabular report for Requests for Information (RFIs) and submittals (open and upcoming).

Submit the meeting agenda in writing to the CO, PM, and CE prior to the weekly meeting. Prepare, update, and submit in writing to the CO, PM, and CE on a weekly basis, a three-week look ahead schedule to demonstrate construction progression from start to completion.

6.4.2. Prepare minutes for meetings, including teleconferences, shop drawing submittal reviews, weekly meetings, and Red Zone meetings, and distribute minutes to attendees within three working days.

6.4.3. Red Zone Meeting - support “Red Zone meetings” as part of the closeout process of the project. The “Red Zone” shall commence at 80% of construction completion. At these meetings, the CTR and its team and the project stakeholders shall discuss, define, and achieve consensus on actions necessary to complete construction and support user occupancy. Meetings at the beginning of the Red Zone period will be held every two weeks then increase to weekly towards the final month of the project, this can be included in the construction weekly meeting by approval of the CO.

6.5. Notification Requirements:

6.5.1. The CTR are required to notify the CO and PM of anything they believe is outside their scope of work and/or beyond their control that could impact cost, schedule, or quality. Additionally, the CTR and its team are required to notify the CO and PM of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include, but are not limited to, health risks, spills, and changes in critical or key personnel. If encountered, immediately stop work, report the discovery to the CO and PM, and implement the appropriate safety precautions.

Field activities shall not resume until clearance is received from the CO. On critical issues, verbal notification shall be made immediately, followed by written notification as soon as practical within the succeeding 48 hours.

6.5.2. Utility outages: Outages require 30-day notice to schedule and major outages to the facility or mission shall be scheduled on the weekends or after business hours. After business hours and weekend work requests are dependent on the user’s escort ability to support the request.

6.6. Permits/ Environmental Requirements:

6.6.1. The following permits are applicable, and approvals are required by Kirtland AFB prior to construction start.

6.6.2. Obtain the following permits:

6.6.2.1. Entry Authorization List – lead time of one month.

6.6.2.2. Photography Authorization List – lead time of one month.

6.6.2.3. Welding/Burn Permit – obtained from Kirtland AFB Fire Department.

6.6.2.4. Temporary Airfield Construction Waiver (if plan is rejected on initial review, lead time of up to five to six months).

6.6.2.5. Free Zone Waiver (board meets quarterly; if plan is rejected on initial review, lead time of up to five to six months).

6.6.2.6. FAA Notification or Permit (guidance can be found at httpps://oeaaa.faa.gov. Lead time of up to two months for notification, up to four additional months for a permit if FAA determines to be required).

6.6.2.7. Kirtland AFB Landfill Permit.

6.6.2.8. Power/Water Outage Permit, AF-103.

6.6.2.9. Kirtland AFB Dig Permit, AF-103

6.6.2.10. Hazardous Waste Disposal Permit

6.6.3. Extent of work to be used for free zone waiver and temporary airfield construction waiver are shown in attachment G.

6.6.4. All permits and waivers must be approved before any on site work can start.

6.6.5. CTR shall provide barrier material to adequately separate the free zone area from the restricted area to meet waiver requirements. Refer to UFC 3-260-04 Airfield and Heliport Markings for type and details. At a minimum, barriers shall be a maximum of 24 inches tall, with lights, spaced a maximum of 50 feet on center. Low-profile temporary barriers shall become the property of Kirtland AFB at the culmination of this project.

6.6.6. Other permits may be required on this project, pay particular attention to the requirements specified in the Kirtland AFB Checklist of Environmental Requirements for this project, which detail regulations with which those executing the work of the contract shall comply.

6.6.7. If changes are made to the project, or new laws/policies are enacted, there may be additional permits required for construction. Prior to work starting, verify that all current permit requirements are being met.

6.7. Photo Documentation:

6.7.1. CTR shall request a Photography Authorization List (PAL) for approval. These approved personal shall only be authorized to take pictures. Kirtland AFB Security Forces and airfield management will address the protocols on the restricted apron. Personal will always keep this document when conducting work on the restricted apron.

6.7.2. Prepare digital photo documentation of field activities and progress. Digital photos shall be submitted using a minimum five (5) mega pixel photograph in JPEG format. Provide an index for each set of photographs submitted, identifying the project number, the CTR team, and a brief description.

Photography of any kind shall be coordinated through the CO, PM, and CE. The PM shall coordinate with facility point of contact (POC).

6.8. Accident Prevention Plan (APP) and Checklist - provide an APP and checklist in accordance with EM 385-1-1.

6.9. Site Protection, Cleanup, Repair or Replace, and Differing Site Conditions:

6.9.1. Ensure that all adjacent property, buildings, and contents are protected from dust, dirt, runoff, debris, and other damages resulting from project activities.

This shall include ensuring the project site is cleaned-up on a regular basis.

6.9.2. No food shall be prepared on the Apron Delta Ramp premises. Coordinate with the user to designate a location outside of the work area where breaks will be taken.

6.9.3. Replace or Repair: Replace or repair to match original existing conditions, all existing adjacent finished surfaces, utilities, equipment, products, vegetation, and structures or parts thereof that have been damaged or removed to perform the work. Inform the CO, PM, and CE in sufficient time to allow scheduling inspection of all work prior to being enclosed or backfilled.

6.9.4. Daily Cleanup: Ensure that all non-recyclable trash, debris, refuse, garbage, etc.

is disposed in a safe and legal manner. The Kirtland AFB landfill will be available for disposal of non-hazardous construction and demolition waste.

6.9.5. CTR shall ensure that all unfinished work is secured and protected from weather at the end of each workday. The CTR is responsible for any material and equipment loss incurred due to inclement weather or security protection for the duration of this project.

6.9.6. Final cleanup: Ensure that the project site is completely clean before the project final walk-through. All new materials shall be properly cleaned and shall be free of scuffs, dirt, and dust. Areas surrounding the construction site shall also be cleaned of any dirt or dust. All unused construction materials shall be removed from the site.

6.10. DD1354

6.10.1. CTR is required to fill out a DD1354 for real property records and a component and subcomponent list for new and previous equipment, to include, but not limited to model, serial numbers, and manufacture specification, locations, and before and after pictures. CTR shall contact real property department for any questions and concerns. DD1354 and component list are to be completed, submitted, and accepted before any pre-finals and finals are scheduled.

6.10.2. There can be only one final version of a DD Form 1354 for a single construction project. The CTR is to update a draft version on a daily or semi-daily time frame. The CTR may simply have an adjusted draft version with a later date prepared (block 2) and the same serial number (block 4). However, the CTR may have multiple valid interim DD Forms 1354 for a phased turnover of facilities, each with its own serial number (block 4). This will be reviewed by the Government at the 65% completion of the construction project.

6.10.3. Final Draft Form DD 1354 to include approved final invoice with checklist including key supporting documents shall be submitted with approval of final invoice.

End of SoW