SOW Medical RP.pdf

1st SFC (A) Role Player and Exercise Support

Sage Eagle Exercise 26-2

Statement of Work

1.1 DESCRIPTION OF REQUIRING ORGANIZATION

1st Special Forces Command (Airborne) (1SFC (A)) SAGE EAGLE (SE) Joint National Training

Capability (JNTC) Exercise Cell (EX Cell) requires short-term subject matter expert training support for SE Exercise 26-2 at Eielson AFB, AK. For this Statement of Work (SOW), support to

SOF includes 5 SFG (A).

1.2 PURPOSE/SCOPE

SME support includes all personnel, equipment, supplies, transportation, tools, materials, supervision, and other services necessary to perform realistic and challenging training facilitated by 1SFC (A) SE EX Cell in support of SE EX 26-2 in a cold-weather environment.

2.0 GENERAL REQUIREMENTS

The Contractor shall be responsible for meeting the following requirements, identified in this

SOW, to include but not limited to, properly qualified personnel, equipment, supplies, ammunition, transportation, tools, materials, and supervision.

2.1 TRANSITION

The Contractor shall be responsible for executing transition and for ensuring fully qualified personnel are in place on the start date of the period of performance, or as required by the exercise schedule. The Contractor shall ensure no interruption of mission occurs during the transition period. Contractors are expected to work in accordance with (IAW) hours per day outlined in this

Statement of Work (SOW). However, specific work hours and times will vary based on exercise requirements.

2.2. Execution Phase: Eielson AFB, AK; 23 APR – 02 MAY 26

Position Work HRs

PER Day

Number of PAX

Number of Days

Total

Days

Total

Hours

Medical SME 12 HRs 2 10 20 240

Execution Phase Totals: 20 240

2.3 Exercise Total Days and Hours: Days: 10 // Hours: 240

2.4 QUALIFIED PERSONNEL

The Contractor shall provide stability through the availability of qualified personnel that meet the required skills and qualifications identified in the Personnel Qualifications Table in this SOW throughout the entire POP.

2.5 MANAGEMENT OF ISSUES

The Contractor shall ensure that the requirements defined in this SOW are successfully met 100% of the time. The Contractor shall demonstrate stability by minimizing performance issues that cause interruption to the SE exercise throughout the POP. The Contractor shall efficiently maximize its ability to resolve issues and concerns to minimize Government involvement. The

Contractor shall maintain open lines of communication that limit unnecessary processes and procedures when resolving performance issues. The Contractor shall attain agility with effective quality control plans that execute all support functions such as security and contract management.

2.6 MANAGEMENT OF POSITION SHORTFALLS (RETENTION/FILL RATES)

The Contractor shall ensure fully qualified personnel are in place to fill vacancies when personnel provide notice of departure on this task order IAW the standards stated in the Personnel

Qualifications Table in this SOW.

3 SPECIFIC REQUIREMENTS

This contract supports 1SFC (A) SE Exercise 26-2 with SMEs to support specific requirements outlined in this SOW.

4 OPERATIONAL REQUIREMENTS

1SFC (A) SE EX 26-2 will be conducted in one phase within the state of Alaska with three sub-phases. The three sub-phases are Coordination Meeting, Scenario Rehearsal/Train-up, and

Exercise Execution.

5.1 SE 26-2, Exercise SME Participation Dates: 23 APR – 02 MAY 26

This is the inclusive date of support required.

5.2 Sub Phases Requirements

5.2.1 Coordination Meeting, Sub-Phase I (Upon contract award, NLT 20 APR 26)

During this phase, the Government and Contractor will conduct a formal introductory meeting, either in person or Teams Meeting, at time TBD, to ensure a clear understanding of all performance requirements, dates, and locations specified in this SOW. This phase ends upon the arrival of the

Contractors at Eielson AFB, AK.

5.2.2 Scenario Rehearsal and Train-up, Sub-Phase II (24 APR 26)

During this phase, the SMEs will link up with the SE EX Cell Exercise Control Group/White Cell at Eielson AFB, AK, exact location to be provided after contract award, to receive further guidance. This phase ends when SMEs are prepared to execute training or NLT 2400 HRs 26 APR

26.

5.2.3 Exercise Execution, Sub-Phase III (27 APR- 02 MAY 26)

During this phase, the contracted SME will execute exercise requirements at various locations in the vicinity of Eielson AFB, AK and military training areas, as directed by the SE EX Cell lead.

The contracted SMEs shall support debriefings at ENDEX. This phase ends when the training is mission complete and SE EX Cell lead has cleared the contractors of all performance-related requirements. SMEs can departure upon release but NET 02 MAY 26 unless approved by the SE

EX Cell COR.

6.1 PERSONNEL AND MINIMUM SKILL REQUIREMENTS

6.2 The Contractor shall ensure all contracted personnel sign Non-Disclosure Agreements (NDA), as required by the Government. All subsequent tasks within this requirement shall be conducted in full compliance with: Department of Defense; US Army; Eielson AFB, AK, installation security regulations and Alaska local laws.

6.3 The Contractor shall comply with all applicable US Army Operational Security and

Counterintelligence and Force Protection Regulations, to include submission of Contractor’s full name, social security number, and/or green card to Military Police or CID authorities, as required.

All contracted personnel shall be US citizens or have permission to legally work and reside in the

United States.

6.4 The Contractors shall not identify themselves as US Government employees or representatives to outside agencies or persons. Contractors will identify themselves as Contractors in support of

Government activities.

6.5 The Contractor shall not divulge any exercise information to any outside parties.

6.6 The Contractor shall be responsible for translation services required for non-English speaking or writing candidates for assistance in completing all security review requirements.

6.7 The Contractor shall conduct an illegal activities security review of all contractor personnel, to include at a minimum, the following areas:

• Pending criminal or civil charges

• Felony arrest record

• Alcohol related arrest within the last five years

• Any involvement in hate crimes

• Involvement in any group or organization that promotes illegal violence as a legitimate means to achieve an end or the overthrow of the US Government

• Dual or multiple citizenships

• Illegal use, possession, or distribution of narcotics or other controlled substances

6.8 The Contractor shall conduct a personnel security review of all contractor personnel, to include at a minimum, the following areas:

• Last Name, First Name, and Middle Name

• Alias

• Social Security Number (SSN)

• Gender

• Address

• Telephone and Cell Phone Numbers

• Email Addresses

• Date and Place of Birth (Country)

• Driver’s license (State) and / or passport number (country)

• Resident Alien Number (if applicable)

• Current and valid work permit (if applicable)

• Certification of E-Verify clearance

• Recent photograph (within six-months)

• Name and contact information for two references

• Results of any Contractor conducted background checks

• Proposed start date and proposed length of employment

6.9 The Contractor’s employees shall be subject to a National Intelligence Agency Check (NIAC) or other security screenings administered by Army Criminal Investigation Division (CID), U.S.

Army INSCOM/902nd Military Intelligence (MI) Group, Federal Bureau of Investigation (FBI) or State Law Enforcement agencies.

6.10 The contractor shall provide resumes of the employees supporting this requirement with the submission of proposal.

7 Personnel Qualifications Table

SE 26-2 Exercise, POP: 23 APR – 02 MAY 26 (Inclusive)

Position/Labor Category Required Skills/Qualifications

Medical SMEs

2x Individual

Total HRs: 240

• No security clearance required

• Former 18D or other SOF/SOCMC qualified medic

• Assist the lead medical GOV O/C with medical scenarios at each of the target sites during day and night operations.

• Shall be able to Operate and maintain Trauma/FX medical mannequins on the target/lanes, as scenario events dictate

• Ride in military vehicles (i.e., up-armored, off-road vehicles, non-standard vehicles and/or all-terrain vehicles) during day and night operations, as required

• Walk distances more than 1-mile, as scenario events dictate

• Shall have a valid State issued driver’s license

• Operate in a Cold Weather environment

• Attend exercise meetings/update briefs, as required

• Shall stay in role during all scenario events

8 CONTRACTOR MANPOWER REPORTING (CMR).

The Contractor shall provide management functions that meet the requirements of the Task Order.

The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services under this contract via a secure data collection site. The

Contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs will be for labor executed during the period of performance during each Government Fiscal Year (FY) which runs October 1 through September

30. While inputs may be reported any time during the FY, all data shall be reported no later than

September 30 of each calendar year. Contractors can find User Guides, Frequently Asked

Questions and may direct questions to the help desk at http://www.ecmra.mil/.

9 GOVERNMENT FURNISHED PROPERTY

9.1 The Government anticipates the tasks included in this SOW will be performed on-site. The

Government will provide access to Government facilities, as required.

9.2 Exercise Controller. The Government will provide an Exercise Controller who will conduct exercise monitoring to ensure the quality and safety of the exercise participants. The Government

Exercise Controller will provide the contractor with applicable safety regulations, as required.

Additionally, the Government Exercise Controller will have the authority to stop training if it is http://www.ecmra.mil/ determined that the safety of Soldiers, contractor employees, or other personnel are at risk.

9.3 Risk Controls. Risks are incurred during the conduct of this training as a role player or SME.

This training requires implementation of risk controls IAW SE EX Cell ECG Rules of Engagement

(ROE). The Government will provide a ROE brief to all role players / SMEs. The date, time, and location of ROE will be provided to the Site Lead at least 24 hours prior to brief.

9.4 A Government process ensuring mishaps are reported, investigated, and recorded will be in place. This information will be inputted into the Web Enabled Safety System (WESS) by the

Government.

9.5 An Emergency Action Plan (EAP) and Operational Risk Management (ORM) assessment will be developed by the Government for each exercise location. These assessments will be reviewed prior to training. Guidance for development of the EAP plan can be found in OPNAVINST

1500.75. The Government may exercise the EAP for validation. These reviews will be unscheduled and shall require contactor participation.

9.6 Safety Incidents. Safety and training related problems or mishaps involving or observed by a

Contractor shall be addressed immediately to the designated Government Training Officer, e.g., Contracting Officer Representative (COR), O/C, or Exercise Controller. The contractor does not have the authority to stop training unless it involves life, limb, or eyesight. A formal written report shall be provided to the Exercise Controller within 24-hours of the incident.

10 CONTRACTOR PROVIDED EQUIPMENT

10.1 The contractor shall provide transportation IAW Technical Exhibit 1.

10.2 The Contractor shall provide SMEs with proper attire, cold weather layered capable and wet-weather exterior shell to include cold weather gloves, mittens, insulted and waterproof boots for cold weather conditions. This includes a -32-degree sleeping bag with water/wind proof shell.

10.3 The contractor shall submit a contact roster to the COR NLT 10 days prior to execution this

SOW or within 72-hours of contract award if contract awarded during 10-day period prior to execution. Roster must include first and last name, SSN, birthplace, birth date, DoD ID number and/or Driver’s License number.

10.4 Contractor provided vehicles must be able to maneuver on uneven terrain at Eielson AFB, AK to include training area as identified in Technical Exhibit 1.

10.5 Contractor will provide billeting for SMEs. SMEs are authorized per diem to support commercial lodging per Technical Exhibit 1 of this SOW.

11 SECURITY REQUIREMENTS

11.1 Security is in accordance with the attached DD254. Refer to Personal Qualifications Table for Contractors requiring security clearance in support of this task.

11.2 The Contractor shall ensure requirements for safeguarding classified information and classified materials, for obtaining and verifying personnel security clearances, for verifying security clearances and indoctrination of visitors, for controlling access to restricted areas, for protecting Government property, and for the security of automated and non-automated management information systems and data are fulfilled. The contractor's management system shall prevent unauthorized disclosure of classified and sensitive unclassified information. The

Government shall be immediately notified of any security incident or any indication of a potential unauthorized disclosure or compromise of classified or sensitive unclassified information.

11.3 AT Level I Training. All contractor employees, including sub-contractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT

Level I awareness training within five-calendar days prior to contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and sub-contractor employee to the COR or to the contracting officer, if a COR is not assigned, within two calendar days after completion of training by all employees and sub-contractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil.

11.4 Access and general protection/security policy and procedures. Contractor and all associated sub-contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204-9, Personal Identity Verification of contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition

(FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

11.5 For contractors that do not require a CAC but require access to a DoD facility or installation.

Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index

(NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

11.6 Locally Developed iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award and within

10 calendar days of new employees commencing performance, with the results reported to the

COR NLT five calendar days after contract award.

11.7 For contracts that require a formal OPSEC Program. The contractor shall develop an OPSEC

Standing Operating Procedure/Plan (SOP) within 10-calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it, and why it needs to be protected. The contractor shall implement OPSEC measures as ordered http://jko.jten.mil/ by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

11.8 For contracts that require OPSEC Training. Per AR 530-1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

11.8.1 IA/IT Training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working in IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M, and AR 25-4 within six months of appointment to IA/IT functions.

11.8.2 IA/IT Certification. Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-4, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01‑M must be completed upon contract award.

11.8.3 Contractors authorized to accompany the force. DFARS Clause 252.225-7040, Contractor

Personnel Authorized to Accompany US Armed Forces Deployed Outside the United States, shall be used in solicitations and contracts that authorize Contractor personnel to accompany US Armed

Forces deployed outside the US in contingency operations; humanitarian or peacekeeping operations; or other military operations or exercises, when designated by the combatant commander. The clause discusses the following AT/OPSEC-related topics: required compliance with laws and regulations, pre-deployment requirements, required training (per combatant command guidance), and personnel data required.

11.8.4 Contracts requiring performance or delivery in a foreign country. DFARS Clause 252.225-

7043, Antiterrorism/Force Protection for Defense contractors outside the US, shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

11.8.5 Contracts that require handling or access to classified information. Contractor shall comply with FAR 52.204‑2, Security Requirements. This clause involves access to information classified

“Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with (1) the Security

Agreement (DD Form 441), including the National Industrial Security Program Operating Manual

(DoD 5220.22-M); (2) any revisions to DoD 5220.22-M, notice of which has been furnished to the

Contractor.

11.8.6 If secure telecommunication requirements apply, include clause 252.239-7016 and follow guidance at 239.74. Not a requirement for this SOW.

11.8.7 If covered system support requirements apply, include provision 252.239-7017 into the solicitation, clause 252.239-7018 into the contract, and follow guidance at 239.73. Not a requirement for this SOW.

11.8.8 Controlled Unclassified Information (CUI). Include DFARS clause 252.204-7012, which requires the contractor to comply with NIST 800-171. Also include DFARS provision 252.204-

2019 into solicitations. Acquisition officials should follow procedures outlined in DFARS 204.73 and verify vendors have an adequate NIST SP 800-171 summary assessment score within the

Supplier Performance Risk System (within PIEE). If the score doesn’t show a medium- or high-level assessment with a score of 110 or better (as described in the “NIST SP 800-171 DoD

Assessment Methodology”), include clause 252.204-7020 and obtain the vendor’s “system security plan” and “plan of action” for NIST SP 800-171 verification and assurance by Army security officials.

11.8.9 Threat Awareness Reporting Program. For all contractors with security clearances. Per AR

381-12 Threat Awareness and Reporting Program (TARP), Contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

12 TRAVEL

12.1 Travel is required to Eielson AFB, AK. The contractor shall travel as initiated by written tasking and IAW with Technical Exhibit I of this SOW. The Contractor shall ensure that travel expenses are incurred in accordance with the limitations set forth in FAR 31.205-46.

TECHNICAL EXHIBIT 1

1st SFC(A) SE EX 26-2, POP INCLUSIVE DATES 23 APR – 02 MAY 26

Roles, Location of Performance, & Dates

Role

Location and

Performance

Dates

Total

Days

Required

Security

Requirement

Physical

Requirement

Rental

VEH

Auth

Commercial

Lodging/Per

Diem Auth

Travel

Itinerary

USG

Computer

Access

SME

2x

EAFB, AK

23 Apr – 02

MAY 26

12 Days

10-Work

2-Travel

No Yes Yes

1x

4x4 Crew

Cab PU

Lodging:

Yes

Per Diem:

Yes

Start to

EAFB, AK

and RTN to Start

NIPR-No

SIPR-No