SOW Medical Furntiure.pdf

STATEMENT OF WORK

Department of Veterans Affairs VA Puget Sound Healthcare System Auburn CBOC 1002 15th Street SW, Auburn, WA 98001

GENERAL

BACKGROUND:

The VA Puget Sound Healthcare System currently opened the new Auburn Primary Care Clinic and requires examination tables, chairs and white glove installation for use by the medical personnel at VA Puget Sound, Auburn CBOC. This will assist with the ability for the facility to function properly while supporting patients during examinations, treatments, and procedures.

PLACE OF PERFORMANCE:

Product Delivery: Auburn CBOC, located at 1002 15th Street SW in Auburn, WA 98001.

Delivery Schedule: The VA requires the Contractor to deliver the products no more than 40 days after receipt of order (ARO) and/or between 03/24/2026 to 05/03/2026.

Installation: Confirmation of delivery location and the location for the White Glove Installation (which includes planning, operations, delivery, manpower, and installation) will be provided by the VA POC post- award. Delivery must be coordinated with VA POC before any delivery attempts.

The VA Puget Sound Healthcare System requires a contractor to provide examination tables, chairs, and white glove installation for the Auburn Primary Care Clinic. These items are essential components of healthcare settings, providing a stable and adjustable surface for patients during examinations and procedures, ensuring both patient comfort and proper positioning for medical professionals. They facilitate efficient workflows and help maintain hygiene standards, designed to support patients during examinations, treatments, and procedures. Prioritizing patient comfort, safety, and accessibility, these furnishings also consider the needs of healthcare professionals.

They vary in design, functionality, and features to accommodate a wide range of medical specialties and patient populations.

The Contractor shall furnish all OEM authorizations to support provision of OEM products, applicable licenses, uniforms, equipment, tools, materials, supplies, storage, insurances, shipping/delivery costs, and transportations necessary to provide the products, for VA Puget Sound Healthcare System in accordance with this SOW. Any services associated with this product are considered non- personal services. The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the SOW and shall be considered employees of the Contractor.

SCOPE: VA Puget Sound Healthcare System requires a contractor to provide products that meet or exceed the physical, functional, and performance of the listed salient characteristics in the following sections. The equipment features are essential to the technical requirements to meet the VA’s needs. The VA’s needs assessment identified the type of products and components listed below as a suitable solution to fill the gap. However, these are only used as a guide and the VA’s basic, salient characteristics and critical minimum requirements define the type of product that is needed to ensure the purpose of this SOW is satisfied.

PHYSICAL CHARACTERISTICS: Contractor must provide the equipment in the quantities listed below and associated components that meet or exceed the critical minimum requirements as well as the specifications in this SOW.

For SPECIFICATIONS (including SALIENT CHARACTERISTICS)

QTY Unit of Issue

Model Numbers / Item Description

EA

Chairs, Barrier Free Exam

Light, Exam LED Extended Spline Mount System

19 EA Chair, Exam Barrier Free with Digi Scales, Pelvic Tilt

Patient Support Rails, receiver extension - pair (field install)

Patient Support Railes Plus (field install)

2 EA Premium 30in - 32in Upholstery, Restful Path

Procedures Table Programmable w/Receptacle w/o Top

Chair Arms 30in - 32in Upholstery Restful Path

Mobile Cart for Digital Vital Signs Device

Wall Mount for Digital Vital Signs Device

26 EA Digital Vital Signs Device w/Touchscreen BP, Exergen Temp and SpO2

Wall Systems

22 EA AllSpec Tip Dispenser/White

22 EA Instrument Panel – up to 34in x 20in Flax(W)

Procedure Light, Wall Mount Procedure Light

Basic Stool, Pneumatically Adjustable, Ultrafree Harbor

22 EA Chair, Bariatric Side (with Arms), Ultra Free Harbor

Workstations

Premier Delivery Service (White Glove Installation)

1 EA Installation Charges, Project Management

MANUALS: Contractor shall provide electronic, digital copies of the user manuals and repair manuals for each different product under this order or contract, at no additional cost to the government.

PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS: Approved by VA Puget Sound Safe Patient Handling Committee

INSPECTION AND ACCEPTANCE CRITERIA: Upon delivery, Logistics will examine the shipping container and equipment before passing to HTM, who will conduct their own assessment, tagging, inventorying, and PM.

RISK CONTROL: To minimize risks associated with exam tables, chairs, and lights, ensure proper maintenance, patient and staff safety features, and accessibility standards are met. This includes regular cleaning, inspection of electrical components, and providing adequate lighting and support during examinations.

Exam Tables:

Safety Features:

• Power tables: Consider power tables with features like lockable casters, patient safety straps, and programmable foot controls for efficient and safe patient transfers.

• Height adjustability: Adjustable height tables improve accessibility for patients and reduce strain on caregivers during transfers.

• Safety switches: Look for safety switches on the table to prevent injuries to patients and staff.

• Obstruction detection: Ensure the table has sensors that stop movement if an obstruction is detected, especially for power tables, according to All States M.E.D.

Maintenance:

• Regular cleaning: Clean the table regularly with a disinfectant appropriate for the material, following manufacturer instructions.

• Upholstery care: Disinfect and clean the upholstery, rinsing with water and wiping with a clean towel.

• Electrical wiring: Inspect and clean electrical wiring if applicable, ensuring no loose or damaged wires,

• Immediate repairs: Address any loose parts or damage promptly to prevent injury.

Accessibility:

• Height range: Ensure the table can be positioned within the 17-19 inch transfer surface height range recommended by the ADA National Network.

• Clear pathways: Maintain clear pathways around the table to minimize tripping hazards.

Exam Chairs:

Features:

• Adjustable height: Similar to exam tables, adjustable height chairs improve accessibility and reduce caregiver strain.

• Footrests: Ensure proper support and positioning for patients, with options for infinite adjustability.

Maintenance:

• Regular cleaning: Clean the chair regularly with an appropriate disinfectant.

• Check glides: Ensure chair glides are in good condition and allow for smooth movement.

Exam Lights:

Features:

• Adjustable intensity: Provide adjustable lighting intensity and flexibility for different examination needs.

• Good color rendering: Ensure good color rendering for accurate assessment.

• Flexibility: Consider wall-mounted or mobile options for easy positioning.

Maintenance:

• Regular cleaning: Clean the light fixture regularly,

• Check bulb: Replace bulbs as needed to maintain optimal brightness.

Safety:

• Proper mounting: Ensure the light is securely mounted and positioned to avoid accidental contact.