SOW - MDC BRO Waste Removal Services.pdf

STATEMENT OF WORK

Waste Removal Services MDC Brooklyn, Dayton Manor, & Building 4 Brooklyn, New York

A. INTRODUCTION

The Bureau of Prisons (BOP), Metropolitan Detention Center (MDC) Brooklyn, located in Brooklyn, New York, requires waste removal services for MDC Brooklyn, Dayton Manor, and Building 4, as detailed in this Statement of Work. The base year will begin on the date of award through a one-year period. Four additional one-year option periods may be exercised in accordance with the terms of the resulting contract. Payment to the Contractor will be based on the actual number of pickups ordered and performed in accordance with the Statement of Work.

Contract shall include all rental, installation, handling, maintenance, transfer, dumping and landfill fees, and any other related fees associated with the performance of this contract.

Locations:

MDC Brooklyn Dayton Manor Building 4 80 29th Street 9325 Ft. Hamilton Parkway 199 Flushing Avenue Brooklyn, NY 11232 Brooklyn, NY 11209 Brooklyn, NY 11205

B. PERFORMANCE

Method of Performance - The Contractor shall provide all equipment, labor and expertise required for the removal of solid waste, compacted waste, wet waste and recyclables from MDC Brooklyn, Dayton Manor and Building 4. The Contractor may be required to utilize two contractor employees during the removal of government-owned containers. Government employees and inmates are not permitted to help in the performance of this contract.

The Contractor shall provide services in accordance with the terms of the contract, independent of Government supervision except for security related matters and only upon receipt of a delivery order issued by a BOP warranted Contracting Officer. The Contractor shall be prepared to provide all services as stated herein within five (5) calendar days after contract award, unless changed by formal contract modification.

C. QUANTITIES

(1) The trash/refuse removal services shall normally be scheduled as follows:

A. Two each thirty cubic yard open containers at MDC Brooklyn: Pickup shall be at a minimum of once a week and replaced with an empty like sized container for continuous availability. The regular pick-up days and times shall be mutually agreed upon between the Contracting Officer and the Contractor.

B. Two each thirty cubic yard open containers at Dayton Manor: Pickup shall be at a minimum of once per week per container and replaced with an empty like sized container for continuous availability.

The regular pick-up days and times shall be mutually agreed upon between the Contracting Officer and the Contractor.

C. One each thirty cubic yard open containers at Building 4: Pickup shall be at a minimum of once per week per container and replaced with an empty like sized container for continuous availability. The regular pick-up days and times shall be mutually agreed upon between the Contracting Officer and the Contractor.

D. Two each thirty-five cubic yard compactor containers at MDC Brooklyn: Pick-up shall be a minimum of two times per week per container, including Federal observed holidays. The regular pick-up days shall be mutually agreed upon between the Contracting Officer and the Contractor. The pickup time shall be between the hours of 3:30 a.m. and 4:30 a.m. The Contractor shall return the empty container between the hours of 8:00 a.m. - 8:30 a.m. to the respective compactor location.

The thirty-five cubic yard compactor containers are located at the Metropolitan Detention Center Brooklyn, at 100-29th Street and 80-29th Street Brooklyn, NY, inside the two Trash Compactor Sallyports.

(2) The above schedule and frequency are subject to change based on the needs of MDC Brooklyn, Dayton Manor, and Building 4. Unless emergency situations dictate otherwise, a notice of twenty-four (24) hours will be given to the Contractor if additional pick-up is required. The only individuals authorized to schedule additional pick-up or change pick-up dates or times is the Facility Manager or General Foreman(s). Once awarded a list of the individuals will be sent to the waste management company.

Additional pickups and replacements beyond the established schedule shall be paid at the standard pickup and replacement rate of the contract.

If the Contractor is unable to make a pick-up as scheduled, the Contractor shall provide notice to the Contracting Officer or the COR not less than 24 hours in advance. For security reasons, it is essential that pickups be performed as scheduled.

At no time shall MDC Brooklyn, Dayton Manor, and Building 4 be without waste containers specified in this Statement of Work.

(3) The below estimated quantities should not be construed as a precise requirement and are not a representation to the Contractor that the estimated quantities will be required or ordered, or that conditions affecting requirements will be stable or normal. Nor, should it be interpreted as an express or implied guarantee of income or capital by MDC Brooklyn. It is strictly for informative purposes.

Type / Location Estimated Number of Pulls, annually

30 CY Open Top MDC Outside Storage (2 each * 52 weeks)

30 CY Open Top, Dayton Manor (2 each * 52 weeks)

35 CY Compactor, MDC East & West Bldg.

(2 each * 2/week * 52 weeks)

30 CY Open Top Building 4 Outside Storage (1 each * 52 weeks)

D. CONTRACTOR SUPPLIED EQUIPMENT

The Contractor shall supply the following equipment and related supplies:

(1) Two each thirty cubic yard, open top container, capable of transporting waste without leaking or permitting loss of waste. This container shall be located at MDC Brooklyn, 30th Street, Brooklyn, New York, at the exterior storage area. The exact location to be identified by Contracting Officer’s Representative (COR).

(2) Two each thirty cubic yard, open top containers, capable of transporting waste without leaking or permitting loss of waste. These containers shall be located at Dayton Manor Apartments, 9225 Fort Hamilton Parkway, Brooklyn, New York, 11209. Containers are to be placed outside in the vicinity of the fenced cooling tower. The exact location to be identified by Contracting Officer’s Representative (COR).

(3) One each thirty cubic yard, open top containers, capable of transporting waste without leaking or permitting loss of waste. These containers shall be located at Building 4, 199 Flushing Avenue, Brooklyn, New York, 11205. Containers are to be placed outside in the vicinity of the loading dock ramp.

The exact location to be identified by Contracting Officer’s Representative (COR).

(4) One vehicle (minimum) manufactured for transporting Contractor supplied thirty cubic yard open top containers of solid waste.

(5) One vehicle (minimum) manufactured for transporting Owner owned “35 Yard EZ Pack Compactors.”

All equipment furnished hereunder shall be equipped with all necessary safety devices which shall be always maintained in operating condition and shall be listed by Underwriter’s Laboratories. All equipment must be identified with a control number. Also, equipment must be constructed or installed to prevent seepage and accumulation of debris underneath.

E. MAINTENANCE AND REPAIRS

All required repairs and maintenance to Contractor owned equipment shall be the responsibility of the Contractor. In the event the Contractor owned equipment is not fully functional, the Contractor is responsible for repairing/replacing the equipment with like equipment at no additional cost to the Owner.

Response time for repairs shall be as follows:

(1) Monday through Friday: Respond within four (4) hours of notification by the Contracting Officer or

COR. MDC Brooklyn normal work hours are Monday through Friday 7:30 a.m. to 3:00 p.m.

(2) Weekends and Holidays: Respond within six (6) hours of notification by Contracting Officer or COR.

The Contractor shall be responsible for all spills and related cleanup costs because of Contractor owned equipment failure, or Contractor error.

All containers are to be returned clean by the Contractor. The Contractor shall ensure each container location is clean prior to removing container from the area.

F. PERMITS AND RECORDS

The Contractor shall ensure that waste is disposed of in accordance with all Federal, State, County and Local laws and/or regulations.

All licenses, permits, and permits to include parking open top on the street, and fees related to the waste removal shall be the responsibility of the Contractor. All equipment, supplies, open containers, and controls shall be supplied by the Contractor.

The Contractor shall provide copies of all receipts related to the disposal of the waste. The receipts must include the weight of the waste dumped. The receipts shall be addressed to the COR at MDC Brooklyn and shall be sent at a minimum of once per calendar month. The COR shall receive the receipt no later than the fifth working day of the following month.

G. TITLE TO EQUIPMENT

Unless otherwise specified in this contract, title to the Contractor owned waste removal equipment and equipment components shall remain with the Contractor.

In the event of the termination or cancellation of this contract as herein provided, the Contractor shall promptly remove all their property at their own expense. Upon the Contractor’s failure to do so, the BOP may remove, and store said property and charge the Contractor for any expenses incurred for such removal and storage.

All Contractor provided equipment and components of equipment are the sole property of the Contractor, and no supplemental agreement or relationship between the Government and the Contractor shall give the Government any proprietary interest in such components thereof. All Government equipment and components of equipment are the sole property of the Government, and no supplemental agreement or relationship between the Contractor and the Government shall give the Contractor any proprietary interest in such components thereof.

H. RISK OF LOSS

The Contractor assumes the full risk of and responsibility for any loss, destruction, or damage occurring to the Contractor owned waste removal equipment, components, or containers, except such loss or damage as may be attributable to the Owner by reason of the negligence of its employees while acting within the scope of their employment.

The contractor assumes the full risk of and responsibility for any loss, destruction or damage occurring to the Government-owned waste removal equipment, components, or containers, attributable to the Contractor by reason of the negligence of its employees while acting within the scope of their employment.

I. SPACE RENTAL AND UTILITIES

The Contractor shall not be required to pay rental for the space occupied hereunder when in use on the premises of MDC Brooklyn/Dayton Manor.

J. INSTITUTION SECURITY

(1) The Contractor will not be subject to Government supervision, except for security related matters and monitoring of Contract performance.

(2) The Contractor or Contractor employees are prohibited from the following activities:

A. Supervision of inmates.

B. Supervision of BOP employees.

C. Participation in inmate accountability.

D. Requisitioning, signing for, or picking up supplies on behalf of the Government.

E. Formulation of policy or procedures on behalf of the Government.

(3) The contractor and its employees shall be required to meet and adhere to all regulations prescribed by the

BOP for the safety, custody, and conduct of inmates, while in performance of the Contact. Security checks will be initiated each time the Contractor employees must enter the secure perimeter of MDC Brooklyn.

This requires approximately 45 minutes for entering and exiting but could take longer. The Government reserves the right for security reasons to prohibit certain vendor employees from entering the institution.

Employees of the Contractor will be required to attend a four-hour orientation program prior to performing contractual duties within the institution.

The following investigative procedures may be applied, and appropriate forms completed before any Contractor employees are permitted inside an institution.

A. National Crime Information Center (NCIC) Check B. DOJ-99 - Name Check C. FD-258 - Fingerprint Check D. Law Enforcement Agency Check E. Vouchering of employers over the past five years for each individual instructor or employee F. Resume/Personal Qualifications G. OPM-329-A - Authority for Release of Information H. NACI Check (if applicable)

In addition to the above procedures, Contractor employees must agree to undergo a urinalysis test (for the detection of marijuana and other drug usage). If a test result is positive, the individual(s) shall be excluded, and the Contractor shall provide acceptable replacement personnel subject to the same security requirements. Before a quote can be considered for award, the Contractor must agree to submit to the all the above security requirements.

K. INSURANCE

The Contractor for the protection of the United States Government (including MDC Brooklyn, Dayton Manor, and Building 4), shall procure and thereafter maintain, at its expense workers compensation, employer’s liability, and comprehensive automobile liability (bodily injury and property damage).

Prior to award of any agreement, the offeror shall provide copies of its and its subcontractor’s insurance policies. A certification from the insurance carrier that the insurance will not be modified or canceled (unless the MDC Brooklyn Contracting Officer, at MDC Brooklyn, 80 29th Street, Brooklyn, NY 11232 is given 30 days prior notice thereof) shall also be given.