SOW Master TMDE Cal FINAL.pdf

STATEMENT OF WORK

1. SCOPE

1.1. Title: This Statement of Work is for the calibration service requirements including any repairs for the Test, Measurement, and Diagnostic Equipment (TMDE) in paragraph 1.3.

1.2. Location of Work: Contractor’s Facility.

1.3. Identification: Quantity 7, King Nutronics Corporation, Precision Pressure Standard, Model 3689A.

2. REFERENCES

2.1. NAVSEA Letter Serial Number 09M/050 dated 07 Mar 2024

2.2. U.S. National Standards, Natural Physical Constants, Ratio Type Calibrations, Consensus Standards, or National Standards of other countries which are correlated to U.S. National Standards.

3. REQUIREMENTS

3.1. The Contractor shall be a certified/accredited Commercial Calibration Activity (CCA) or Original

Equipment Manufacturer (OEM) that shall meet the requirements set forth by the NAVSEA Metrology and Calibration (METCAL) Technical Warrant Holder (TWH) are met (as directed in NAVSEA Letter Serial Number 09M/050 dated 07 Mar 2024).

3.2. The Contractor shall be currently and up to date with certification/accreditation to reference ANSI/NCSL Z540.1 (1994), ANSI/NCSL Z540.3 (2006), ISO 17025, or NAVSEA 04-4734B by A2LA, ANAB, IAS, NVLAP, PJLA, or JNAC.

3.2.1. The scope of capability provided with the CCA or OEM certification/accreditation must cover the appropriate measurement parameters, ranges, and accuracies for the requested calibration.

3.3. The Contractors procedures to calibrate the TMDE shall:

3.3.1. Provide a minimum Test Accuracy Ratio (TAR) of 4:1, or a Test Uncertainty Ratio (TUR) equal to or greater than 4:1, or a Probability of False Accept (PFA) not to exceed 2%.

3.3.2. Ensure measurement traceability through an unbroken chain of calibrations to accepted reference (i.e., U.S. National Standards, Natural Physical Constants, Ratio Type Calibrations, Consensus Standards, or National Standards of other countries which are correlated to U.S. National Standards).

3.4. The Contractor shall provide a Calibration Certificate for the TMDEs listed in paragraph 1.3. (CDRL A001, B001, C001)

3.5. The Contractor shall follow the process listed in paragraph 6 for any necessary repairs beyond those originally quoted for the TMDE listed in paragraph 1.3.

4. RESPONSIBILITITES

4.1. Portsmouth Naval Shipyard will ship the TMDE to the Contractor’s facility for calibration and repairs.

4.2. The Contractor shall be responsible for returning the equipment to Portsmouth Naval Shipyard.

5. DELIVERY / RETURN

5.1. Prior to final acceptance, the Portsmouth Naval Shipyard Calibration Laboratory will review the calibration/repair documentation provided with the returned TMDE for compliance to this Statement of Work.

5.2. Portsmouth Naval Shipyard will also perform a calibration/inspection on the TMDE to ensure Original Equipment Manufacturer (OEM) specifications have been maintained or re-established.

5.2.1. All parts and materials used must comply with OEM specifications, approved equivalent standards, or government-approved substitutions.

5.2.2. Non-OEM parts may be rejected if they fail to meet performance or durability expectations.

5.2.3. Equipment must be fully operational upon completion of maintenance or repair.

5.2.4. Any lingering performance issues, failure to meet OEM performance specifications, or incomplete functionality may result in rejection.

5.3. The calibration (including repair) service will be considered non-compliant if the Portsmouth Naval Shipyard Calibration Laboratory finds any unauthorized deviation to this Statement of Work. An “unauthorized deviation” is considered any deviation that was not specifically allowed by the written consent of the Portsmouth Naval Shipyard.

5.4. Workmanship Standards

5.4.1. All maintenance and repairs must be performed in accordance with manufacturer guidelines, industry best practices, and applicable safety regulations.

5.4.2. Poorly executed repairs, incomplete work, or improper installation may result in rejection and require rework at no additional cost to the Government.

6. UNSCHEDULED REPAIRS

6.1. In addition to the scheduled calibration, the Contractor shall provide unscheduled repair services if it is identified that current issues with equipment exist that impact the equipment being calibrated to paragraph

1.3. During the calibration of the equipment identified in paragraph 1.3, the vendor is to notify the Government of any necessary repairs that are required to maintain the operability of the equipment or to ensure the calibration of the equipment can be completed to the standards of paragraph 3.

6.1.1. If any components or repairs are identified during the calibration process, the vendor is to provide a work request, in vendor format, that shall contain data on the repairs required, the specific location of the repair, and the estimated labor hours and material required to correct the repair.

Data shall be sufficient to satisfy contract requirements and obtain the authorization of the Contracting Officer to perform the proposed work. (CDRL A002, B002, C002)

6.1.2. Upon receipt of the documentation required by the vendor in paragraph 6.1.1 the Government will review the work request to verify the work is required and should not be covered under other line items covered on the contract. The Government will verify and approve that the corrective actions are appropriate.

6.1.3. Work on any unplanned repairs cannot commence until approval is granted by the Government. The Contractor shall receive authorization from to the Technical POC or COR prior to commencing any work or exceeding any established cost thresholds.

6.1.4. Verbal requests and authorization are acceptable for minor maintenance and repairs up to the established cost threshold of $500 (five hundred dollars).

6.1.5. The Contractor shall obtain Government approval for all parts and materials exceeding the combined established cost threshold of $2,500 before purchase for any work request. For parts below this threshold, the contractor may proceed with procurement

6.1.6. For any work exceeding the original request or outside the defined limitations, the contractor must obtain approval from the Government before proceeding.

6.1.7. The COR will coordinate periodically with the Contracting Officer (KO) to monitor contract performance, ensure cost control, and prevent cost overruns beyond the authorized scope of work.

6.1.8. All work performed under this contract is subject to Government acceptance. If rework is required, the Contractor shall correct the unsatisfactory work within three (3) days. Rework is not reimbursable.

7. PRICING

7.1. Contractor shall provide fixed pricing for each year of calibration for this contract to include the base period and each subsequent option period. Pricing will be included for all items listed within sections 7.2. Labor,

7.3. Parts and materials (pass-through), and 7.4. Other fees that the contractor charges for routinely and consistently. For quote submissions, pricing will be submitted using the template attached as Appendix A.

7.2. Vendor to provide fully burdened labor rates for:

7.2.1. Service during normal Government working hours.

7.2.2. Service outside of normal Government working hours, including emergent

7.2.3. If the contractor charges different rates for separate labor categories, they will be clearly defined and included for each item in section 7.1 above. Examples of labor categories containing career levels include but are not limited to:

7.2.3.1. Senior Technician

7.2.3.2. Technician

7.2.3.3. Assistant

7.2.4. Travel fee. Travel will be charged per-mile for travel beyond 30 miles from PNSY. Travel will be billed one-way and will be capped at the travel distance from the Contractors main repair facility to PNSY. Hourly rate will not be charged during travel.

7.2.5. Shipping. Vendor to quote shipping for return delivery of items back to PNSY after completion of calibration and any approved repairs.

7.3. Parts and materials (pass-through)

7.3.1. Fee or markup on the Contractor’s actual cost for parts and materials or parts and materials obtained from a different source

7.3.2. Parts and materials pricing must be separate from labor costs and will be evaluated for price reasonableness at the time of award.

7.3.2.1. The discount/markup must be industry standard and justifiable.

7.3.2.2. No tiered discount/markups will be accepted and must remain fixed for the duration of the contract.

7.4. Other fees that the Contractor charges routinely and consistently for specific services not otherwise included in hourly rate, travel, parts, or materials.

7.4.1. The contractor shall return to the government; all residual/trade-in dollars received by the contractor for the sale of all types of mechanical and electrical equipment previously installed on government owned equipment, i.e. trade-in allowances or core-charges for parts. The contractor will denote the parts traded-in, and dollar value received on the work order, and adjust the final invoice accordingly.

7.5. Cost Tracking

7.5.1. The contractor shall maintain comprehensive records of all purchased parts and materials and submit a monthly cost report detailing expenditures . The Government reserves the right to review and audit invoices to ensure compliance with fair and reasonable pricing standards. (CDRL A003, B003, C003)

7.5.2. The contractor shall ensure that all costs incurred under this contract remain within the authorized funding limits and are properly tracked against approved work requests. The contractor shall not exceed the authorized ceiling amount for labor, materials, or other direct costs without prior written approval from the Government. Any anticipated cost overruns must be identified and submitted to the Contracting Officer’s Representative (COR) for review and approval before additional costs are incurred.

7.5.3. To maintain transparency and prevent unauthorized expenditures, the contractor shall participate in periodic cost reviews with the COR and KO. These reviews shall ensure that funding levels remain sufficient to complete work under the contract while avoiding excessive or unapproved charges.

Appendix A.

Add or remove rows as necessary.

Section 1 – Labor Rates Rates must be fully burdened.

Labor Category During normal government working hours (Hourly, $)

Outside normal government working hours (Hourly, $)

Description of Role / Scope

Senior Technician $_________ $_________

Technician $_________ $_________

Assistant $_________ $_________

Section 2 – Parts and Materials Pass-Through (%) Must be a fixed percentage.

Category Fixed % Notes (if applicable)

OEM Materials/Parts (discount)

Aftermarket/ procured from other vendor (markup)

Section 3 – Other routine and consistent fees

Description Fixed Price ($) or Percentage (%)

Notes (if any)

[Insert description of fee] $_________

[Insert description of fee] _________%

Compliance Acknowledgment

Statement Offeror Response (Yes/No)

I agree to the work approval and estimate submission process for repairs outlined in the SOW.

[Yes/No]

I understand that unauthorized work beyond approved cost thresholds and/or approved estimates will be at my own risk.

[Yes/No]