SOW - LSC - Final.pdf

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RFQ 1333ND25QNB150208 – LIQUID SCINTILLATION COUNTER

STATEMENT OF WORK/REQUIREMENTS

Liquid Scintillation Counter

I. BACKGROUND INFORMATION

The National Institute of Standards and Technology (NIST), Radiation Safety Division (RSD) is responsible for radiation protection and regulatory compliance matters for NIST’s radioactive materials license at the NIST Gaithersburg, MD campus. As part of managing the radiation safety program, RSD is obligated to identify and quantify small radioactive sources and samples containing alpha, beta, and gamma emitting nuclides. Identification and quantification are required to comply with Nuclear

Regulatory Commission (NRC) regulatory requirements, Department of Transportation (DOT) shipping requirements and for Environmental Protection Agency (EPA) disposal requirements. In order to ensure functional and calibrated instruments are available for the Source Users to conduct their surveys, Gaithersburg RSD needs to procure a liquid scintillation counter to replace the current aging instrument to accurately detect low energy beta radiation in samples.

The requirement is for a Hidex 300 SL automatic liquid scintillation counting system or equal.

II. MINIMUM REQUIREMENTS

The Contractor shall provide a system that meets all technical specifications identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components are not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

Description: 300 SL LSC with MikroWin (AH-NXX-01) Hidex or equal

Quantity: 1

1. Instrument design: The instruments shall be able to count at least 40 samples of 20ml vials.

The instrument shall have at a minimum: have 70 mm internal Pb shielding design for low background; an electrostatic controller; spectral analysis and sample replay capability; high sensitivity, low-level count mode; automatic color, chemical and luminescence (quenching) detection and correction; direct measurement of efficiency and DPM by triple-to-double coincidence ratio (TDCR); alpha/beta discrimination capability; Instrument Performance

Assessment (IPA) capability.

2. System operation and user interface: The instrument shall be controlled primarily through a connected computer using an automated software system. The computer should be a

Windows 11(x64 bit), Intel Core i7, 500GB HDD. The computer program shall allow the setup and storage of multiple preset counting protocols that are easily selectable. The software shall allow for the user to automatically calibrate the instrument. The software shall be able to generate reports for the samples counts (dpm or cpm), triple label dpm counts, background trends, and calibration summaries. The software shall provide the ability to track quality assurance parameters in the form of Instrument Performance Assessment (IPA).

3. Detection specifications: Detection of beta and alpha radiation by liquid scintillation counting

(beta emitters up to 2,000 keV; alpha emitters up to 10,000 keV). Three low background photomultiplier tubes (PMTs) to allow TDCR counting. The instrument efficiency for H-3 must be equal to or greater than 60% and the efficiency for C-14 must be equal to or greater than 90%.

4. Physical/Electrical/Mechanical specifications:

a. The unit shall have a maximum weight of not to exceed 125 kg.

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b. The units shall be operational with ambient temperature in the range of +10 degrees

Celsius to +40 degrees Celsius.

c. The units shall be operational with an ambient relative humidity range of 10 to 90 percent.

d. The units shall be operable with a nominal power supply of 110-240 VAC,50/ 60 Hz.

e. The unit shall have dimensions of 520 mm (width) x 680 mm (height); depth 820 mm.

f. The unit shall use a robotic loading arm with pneumatic mechanism for vial transport, thereby eliminating the need for a complex elevator mechanism.

g. The unit shall have a static electricity deionizer prior to the movement of the vial to detector.

A. Description: Training

Training on familiarization and proper use of the system to NIST RSD personnel within 90 days after receipt of order (ARO).

III. DELIVERABLES

Description Quantity or Format Due Date

Hidex 300 SL Liquid

Scintillation Counting System with MikroWin; Alpha/Beta separation; 20mL unquenched

LSC standards; 20mL alpha/beta standard; Aqualight AB (5L)

1 90 DAYS ARO

Installation and Calibration/Set-up of the instrument at the NIST

Gaithersburg campus

Full installation and calibration

90 DAYS ARO

Training on familiarization and proper use of the system to

NIST RSD personnel by the end of June 2025.

Training Session 90 DAYS ARO

Hidex 300SL with MikroWin

Annual Service Contract with

PM

1 1 YEAR FROM

ACCEPTANCE OF SYSTEM

Standards of Acceptance:

NIST staff will verify all functions are operational within 30 days of delivery. The Government reserves the right to perform such performance tests and evaluations as deemed appropriate by the Government to verify specified machine performance in accordance with the standards listed in this document within 30 days after final installation. Such tests and evaluations, if performed, will be conducted within the environment that the machine is to be operated. The Contractor has the right to be present during the tests

Page | 3 and evaluations, if performed, at the Contractor’s expense.

The Contractor may make reasonable repairs and adjustments to the equipment should it fail any testing and evaluations. The 30-day evaluation period will restart after these repairs, adjustments, or modifications. The Government reserves the right to duplicate the tests specified above to determine acceptance.

IV. PLACE OF PERFORMANCE

Not applicable for the manufacturing of the liquid scintillation counting system. The installation and setup shall take place at the NIST Gaithersburg campus, building 245.

V. PERIOD OF PERFORMANCE/LEAD TIME

All items shall be delivered within 90 days after receipt of order.

VI. DELIVERY AND INSTALLATION

Delivery shall be FOB DESTINATION and delivery and installation of the Liquid Scintillation Counter will be made within 90 days after receipt of order.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.

The contractor shall deliver the Liquid Scintillation Counting system to:

The National Institute of Standards and Technology

Attention: Gaithersburg Radiation Safety Division, TBD

100 Bureau Drive, Building 245 Room H113

Gaithersburg, MD 20899-1731

***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the

Designated Government Official and the Contracting Officer prior to ANY shipment to NIST***

VII. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests:

1. Verification of items are in complete working condition and ready for use.

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST TPOC to identify surface defects or any form of indication that any equipment was damaged during transport to

NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final

Page | 4 inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 5 working days of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

VIII. WARRANTY

The counter, including all components, shall be warranted for a period of not less than 365 days after final acceptance of the equipment by the Government. The warranty period shall commence only after the equipment has passed the performance tests and evaluations set forth by NIST staff. All parts, labor, travel, and other expenses required to repair any equipment shall be borne by the Contractor, and all repairs performed at no cost to the Government. Any repairs made by the Contractor to resolve any equipment problems discovered during the warranty period shall be warranted for an additional 365 days.

IX. PAYMENT SCHEDULE

Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule: 100% after installation and acceptance by the TPOC/COR of fully installed system, and after the successful completion of the testing requirements set forth in this document under section set forth in this document, and after successful demonstration by the instrumentation that it performs IAW the technical requirements set forth in this document AND After receiving an invoice submitted properly, IAW the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

X. MISCELLANEOUS INFORMATION

Safety: The Contractor employee must be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and is shown to the armed Security Police when entering the campus.

Regular Business Hours. Regular business hours are Monday through Friday, 8:00 am to 5:00 pm

Eastern Time, excluding Federal holidays and NIST closures.

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Identification Badges: Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST

Security Office.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security

Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued. The pass must be displayed on the vehicle in accordance with NIST Security

Office instructions.